Archdiocese of Chicago Interim Report Training Class CLICK IT AND SUBMIT IT! Presentation Will Start Presentation Will Start at 10 am at 10 am

Interim Report Training Agenda Introductions Introductions Reporting Basics and Impact Reporting Basics and Impact Resources Resources FY12 COA & Class Code Updates FY12 COA & Class Code Updates Submission Process Submission Process Demonstration Demonstration Q&A Q&A

Introductions – Who is on the call today  Parish Operations Service Center  Richard Barney – Accounting Manager  Lauren Zitlow – Training Coordinator  Jeff Molenda – Project Manager  Parishes – Based on registration data

Building Blocks to Preparing Financial Statements All Transactions are recorded completely and accurately, including the running of the exception reports on CathoNet All Transactions are recorded completely and accurately, including the running of the exception reports on CathoNet Bank and balance sheet account reconciliations Bank and balance sheet account reconciliations Complete analysis of Financial Statements including, Actual to Prior Year Comparison and Actual to Budget Comparison Complete analysis of Financial Statements including, Actual to Prior Year Comparison and Actual to Budget Comparison Investigate and significant items or unusual variances Investigate and significant items or unusual variances

Interim Report = Best Practice  Best Practices says: - Financial reporting is done regularly and timely to facilitate control and corrective action - Financial reporting is done regularly and timely to facilitate control and corrective action - Financial results are reported to the Pastor and the Finance Council and the Parish Council on a regular basis (at least quarterly). - Financial results are reported to the Pastor and the Finance Council and the Parish Council on a regular basis (at least quarterly). - Results are shared with parishioners on at least an annual basis including sources and amounts of income, parish indebtedness, unpaid bills and parish savings and investments. - Results are shared with parishioners on at least an annual basis including sources and amounts of income, parish indebtedness, unpaid bills and parish savings and investments.

Interim Report = Good Budget Prep  Good budgeting requires: Review of year-to-date actual Review of year-to-date actual Current fiscal year projection Current fiscal year projection Plan for next year Plan for next year

Review of Resources Available to Prepare Interim Report  Materials available for review or download on the Parish Operations webpage at Departments/Financial Services/Parish Operations/Procedures, Forms, and Materials, including: - Interim Report Checklist - Interim Report Checklist - Mid Year Account Reconciliation Review & - Mid Year Account Reconciliation Review & 1099 Reporting Webinar 1099 Reporting Webinar - Today’s Presentation on Preparing the - Today’s Presentation on Preparing the Interim Report Interim Report

Ensure FY12 COA/Class Code Updates are Implemented Account 1103 should be used for the School Operating Account. Migrate all non standard accounts to their proper location within the standard accounts or as a new sub account under Main Account 1000 – Outside Funds. Account 1103 should be used for the School Operating Account. Migrate all non standard accounts to their proper location within the standard accounts or as a new sub account under Main Account 1000 – Outside Funds. Lease and Rental parent account (3350) now includes sub-account 3353 (Facility Lease – Utilities) and 3354 (Facility Lease – Other). Lease and Rental parent account (3350) now includes sub-account 3353 (Facility Lease – Utilities) and 3354 (Facility Lease – Other). Archdiocesan Obligation accounts have been deleted from 2301 to 2312 and 2314 to Archdiocesan Obligation accounts have been deleted from 2301 to 2312 and 2314 to Account 3600 may be used with School Class codes. Account 3600 may be used with School Class codes. Class code 75 was added for Other School Activities Class code 75 was added for Other School Activities

CathoNet/Right Networks Report Menu

2011 Interim Report Checklist

Submission of Interim Report – DUE January 20, 2012  When Interim Report has been reviewed and approved by pastor, submit via Right Networks.  Keep a copy of Interim Report for you file.  Save as PDF file on your network or local drive by clicking on print icon.  If you have questions running or printing reports via AOC icon on Right Networks Desktop please call and select option 1.

Insert Picture of Click It & Submit It

Demonstration Agenda  Review virtual desktop  Parish Ops Home Page link – Procedures, Forms, and Materials  Step by Step Demonstration of the tools on Right Networks  Review AOC Report Menu  Review Exception Reports  Run Interim Report  Adding Notes to Interim Report  Saving Interim Report  Submitting Interim Report

We will now enter the virtual world… Our presentation is now directed to the virtual desktop that is located at:

Other Resources Available If you have technical trouble connecting to your QuickBooks file or printing, contact CathoNet directly at (888) option #1 for support or If you have technical trouble connecting to your QuickBooks file or printing, contact CathoNet directly at (888) option #1 for support or If you need accounting support or help running the Interim Report please If you need accounting support or help running the Interim Report please Visit the Parish Operations website for accounting procedures and today’s powerpoint presentation. Visit the Parish Operations website for accounting procedures and today’s powerpoint presentation.

Summary of Key Points  Ensure Accounting is Complete -refer to accounting checklist -refer to accounting checklist  Utilize Exception Report Tools on Right Networks Networks  Run Interim Report  Add Notes to Interim Report if Applicable  Save and Print Interim Report  Get Pastor Approval

CLICK IT AND SUBMIT IT!  After completing all your due diligence, it is time to CLICK IT and SUBMIT IT!!!  Interim Reports are available NOW on the AOC report link!!

Q&A – Open Line What questions do you have? What questions do you have? What feedback do you have? What feedback do you have? Open line – we will remain on the line for questions. Open line – we will remain on the line for questions. If you are leaving us now – If you are leaving us now – Thanks for joining us today and please complete the poll questions Thanks for joining us today and please complete the poll questions as you exit the Webinar. as you exit the Webinar.

Interim Report Training  Thanks for joining us today and please complete the poll questions as you exit the Webinar

Update on Next Classes Interim Report Training Classes Interim Report Training Classes Thursday, February 2 nd (10:00 AM) Thursday, February 2 nd (10:00 AM)