Region III Parliamentarian Functional Onté McClendon, CPP LSS-BB National Professionals Parliamentarian Lauren D. Thomas, Ph.D. - R3 Advisor

Introductions How can I help you? Name, School, Major What is one thing that you love about your position? Two goals for the year What is one thing that you fear about your position? In order for me to be successful, I need for you to tell me…..

Topics to cover…. Positional Responsibilities –Written (Governing Documents) –Unwritten (You really need to know these things ) Understanding your Counterparts and the NSBE Senate Understanding your governing documents and Parliamentary Procedures Goals –National Initiatives –Regional Initiatives –Chapter Initiatives Meetings –Document Review Initiative National Regional Chapter –Monthly Senate Zone Meetings (Parliamentarians, Regional Senate) –Questions & Closing Remarks –Additional Information (Back-up Slides)

Positional Responsibilities As defined the duties of the Parliamentarian are: –Serve as an advisory member of the board Ensure quorum is present for Executive Board Meetings and General Body Meetings Motions clarity is defined prior to voting The parliamentarian or the chair of the meeting should always state the motion you are voting on as well as what the voting means mean prior to voting Understand how a motion should pass –e.g. Does it require 2/3, 3/4, majority vote to pass –Serve as a resource on parliamentary procedure –Serve as a reference on National, Regional, and Chapter governing documents –Chair the elections committee

Positional Responsibilities And…. –Prepare and Review Document Proposals –Support Strategic Projects (e.g. National, Regional, Chapter) –Referee Maintain order during Meetings Assist in Agenda/Meeting Preparation (e.g. ensuring that proper time is allocated for potential motions)

Senate Voting Power –Membership Dues (C. Article VI) –National Bylaws Amendment (C. Article XV) –National Constitution Amendment Proposals/Ratification (C. Article XVI) –Impeachment of NAB/NEB (B. Article VI) –Impeachment of RAB/REB (Reference Regional Bylaws) –Regional Bylaw Amendment –Elected NEB & REB positions at Annual Convention It is vital to build an active relationship with your regional counterpart and the NSBE Senate Understanding your counterpart & the NSBE Senate

“What does the By-Laws Say” Quorum –Chapter Meetings –Regional Meetings –National Convention Voting [Regional By- Laws] –Which Votes require ⅔ –Which Votes require a ¾ –Which vote requires simple majority How many individuals can vote from your board? How many governing documents does your region have? List the names? Does your Chapter Documents (e.g. by-laws) call out specific tasks that must be completed at your first meeting? How can your region amend your Regional governing documents? Understanding your Governing documents

Maintain Order –Ensure that all comments are related to the motion (e.g. your comment is not germane to the topic please reserve your comments until after the motion. Clarify Motions –“Sir/ Madame Chair, I would like to restate the motion and indicate what the voting will mean” –The Motion that is currently on the floor is “insert motion” –If you vote Yes, indicate what that means –If you vote No, indicate what that means –If you abstain, your votes will automatically go in favor of the majority. Parliamentary Procedure: Maintaining Meeting Order

Example –Motion: I move to appoint XXX to the position of Chapter Finance Chair –Seconder –Discussion Your Chair (or who ever is chairing the meeting) should allot a time for discussion –Either time ends or someone “Calls the Question” –Chair “Time for discussion has ended or the question has been called” –If no one objects (only can object if question is called) then proceed forward –PARLIMENTARIAN ensures that the board understands the intent of their vote –Then Secretary does roll call, raise hand, Yay or Nay voting Parliamentary Procedure: Clarify Motion

National Parliamentarian Initiatives Professionals Membership Definition Professionals Chair becoming a voting member on the NEB Professionals Serving multiple year terms Increasing Parliamentarian/Senator Engagement National & Regional Documentation Updates Online Voting Governance Taskforce NSBE Congress

Back-up Slides

Purpose –Review and/or create the documentation needed to make changes that impact the Strategic Plan and NSBE Senate. They will work with the SPTF and other existing committees to ensure National and Regional Documents align with the NSBE 2025 strategy. Governance Taskforce

Members (13) –2 Chair(s): Victoria Hills & Onté McClendon –4 Regional Parliamentarians Reps: (TBD) Two per demographic (Collegiate and Professional) Each position will have one additional alternate –3 Regional Senator Reps Nominated by REB Parliamentarians –3 Regional Delegates Reps Nominated by RPEB Parliamentarians –2 Advisors: Tony Harris and Reggie Ewing –1 WHQ Rep: Sharon Sutherland Smith Governance Taskforce

1. Compile and update all governing documents on the Regional and National level by September Ensure the documents are updated to NSBE Social Sites on the correct NSBE templates by December Create amendment proposals for governing documents on regional and national level needed for implementation of the Strategic Plan February Solidifying the NSBE Congress Structure and organizational timeline and changes by September 2015 GTF Responsibilities

June 2015: Taskforce Formed September 2015: Complete Task(s) 1 and 4 December 2015: Complete Task (s) 2 February 2016: Complete Task (s) 3 April 30, 2016: Taskforce End GTF Timeline

Nominate Regional Representatives for Taskforce –Select 2 REB Parliamentarians –Select 2 RPEB Parliamentarians Nominate Chapter representatives for taskforce –Select 3 Chapter Senators –Select 3 Chapter Delegates Governance Taskforce Action Items at NLC

Taskforce Call will be scheduled for the week of June 8 th – 14 th All National/ Regional Documentation will need to be uploaded to a common folder on Google Drive GTF Next Steps

What is NSBE Congress? –This Initiative creates a platform that senators and delegates can use to address the ongoing need to leverage voting, interact with regional and national leadership and in yearlong, cross collaborative communication. NSBE Congress

Questions Onté McClendon, National Professionals Parliamentarian