Main Linac Technology (MLT) Meeting To be held through WebEx July 13, 2007

Agenda Introduction –Working Structure toward EDR Tasks –Industrialization to be ready for ILC construction Working Plan –Global efforts from RDR to EDR phase –Kick-off and preparation for Fermilab meeting

ILC Project Management as a proposal for the organization toward EDR V ILC Council (ILCSC) Funding Agencies and Institutions Executive Committee Director, Regional Directors, Accelerator Experts, PMs Tech. Sys. A. Yamamoto Global Sys. M. Ross Accel. Sys y N. Walker Asia y M. Nozaki US M. Harrison Europe B. Foster Technical Leadership (by Project Managers) - Engineering Design and R&D Regional Leadership (by Reional Directors) - Funding and Authorization Global Design Effort Institution Instit. …. Director’s Office Director: B. Barish assisted by Project Managers: M. Ross*, N. Walker, A. Yamamoto Many Tasks P. M. Office y M. Ross Board - Accelerator Advisary - RD subpanel - Design & Industr. SubP.

Project Management Structure (baseline) Director’s Office - Director (B. Barish) - Project Managers (Ross (chief), Walker, Yamamoto) Project Man. Office (Ross,) Groups: - System integration - Eng. management - Cost and schedule - X FEL liaison ML Technology (Yamamoto, Shidara, Kerby) Groups: -Cavity Process --Cavity Prod/Integ -Cryomodule -Cryogenics -HL-RF -ML Integ. Global Systems (Ross, Carwardine, Bialow) Groups: -Civil -Controls -Conventional Facil. Accelerator Systems (Walker, TBD, Urakawa) Groups: - e- source - e+ source - Damp. Ring - BDS - RTML - Simulations Executive Committee Board - Accelerator Advisary - RD subpanel - Design & Industr. SubP. Regional Effort

Technical Responsibilities : green indicates a commitment: –institute will deliver MoUs facilitate connection: – Project Management (authority and responsibility) and institutions (funding and resources). The ‘C’  coordinating role in a WP –Each WP has only one coordinator.

ILC Project Management Project Managers are responsible for –Leading the world-wide technical development effort efficiently and effectively –Setting technical direction and executing the project toward realization of the ILC Regional Directors are responsible for –Promoting, funding and authorizing the international cooperative program.

Getting Started on the EDR: Re-organize ourselves toward the EDR –Project management-based structure, –Definition, scope and resources Examine RDR & plan EDR  a starting point –Multi-day technical (kick-off) meetings planned –Internally controlled process Design work and technical R&D –Technologies to be chosen and to be further established to reach EDR by 2010.

EDR Objectives - Main Linac Technology: Complete the critical R&D –as identified by the (R & D Board and) S0, S1, S2 task forces. Merge ‘design variants’ and establish the base-line design, –To consolidate resources on single engineering solution, and – to keep alternate solutions for future upgrade, Realize pre-industrialization –Demonstrate engineering for pre-mass-production Identify ways for the maximum benefit to be obtained from the XFEL project –Formally launched June 5, 2007

EDR Kick-Off Meetings EU: –DR (US)26.08 –e+ (US)18.09 –Cavities(AS)17.09 –CFS EU (US)2.09 US: –ML / RTML (AS)08.10 –BDS (EU)24.09 –Controls(EU)20.08 –CFS US(EU)23.08 Asia: –CM(EU)(long)10.09 –HLRF(US)01.10 –CFS Asia (US)04.10 Blue – Nick Green – Akira Black – Marc (secondary region) draft dates

Example Kick Off Meeting Purpose: –The purpose of the ‘EDR Kick Off Meeting’ is to present, justify, discuss and evaluate the EDR plan. Specific Charge (SRF): –The EDR Project Management Group will: –review the strategy and completeness of the design, industrialization and procurement plans which were assembled for the RDR. –evaluate EDR plans for further development value estimate –evaluate EDR plans for industrialization –examine proposed Work Packages and comment on how they support the EDR goals. Scientific staff to help plan agenda and attendees

2007/08 EDR Milestones May – Project Managers announced: –Akira Yamamoto (KEK) –Marc Ross (Fermilab) chair –Nick Walker (DESY) Aug. – Korea ILCSC PM submission Aug. to Oct. – EDR Kick Off Meetings Oct – DRAFT Work Packages / WBS –Fermilab ILC GDE meeting Jan. to Feb. 08 – EDR RD Meetings March 2008 – Sendai ILC Meeting –EDR organization in place (WBS, MoU drafts)

Discussions needed Update the collaboration team members, –with keeping regional balance and visibility How to unified the development effort toward EDR. –In relation with So, S1, S2, efforts Relations with Institutional efforts.

Discussion Based on the Milestone list prepared by Lutz, … (Thanks for Lutz),