Additional Information Systems Within An Organisation Exercise ANSWERS NB. As not whole case study was given some of these answers may not be within the text

Question #1 A description to a maximum of 10 from hardware three workstations (1st) linked in peer-to-peer network (1) black and white laser printer (1st) attached to warehouse assistants’ workstation (1) can be used from Warehouse Manager’s workstation (1) dot matrix printer (1st) attached to distribution staff/third workstation (1) software database (1st) of stock (1) of customer orders and delivery addresses (1) on Warehouse Manager’s workstation (1) word processing package (1st) template for delivery notes (1) template for positioning delivery addresses on waybills (1) input data customer (and) order details (1st) entered by Warehouse Manager (1) item number and quantity (1st) keyed in (1) by warehouse assistant (1) size and colour (1st) selected from drop-down lists (1) outputs delivery note (1st) two copies printed (1) delivery addresses (1st) printed on waybills (1) description of garment (1st) to verify correct item number entered (1) processes mail-merge word processed template for delivery note (1st) with database of customer orders (1) mail-merge delivery addresses from database (1st) to position on waybills (1) quantity subtracted from number in stock (1st) when Remove button clicked (1) OR update stock database (1 mark only) To achieve maximum marks there must be at least one point from each section [10]

Question #2 A description to a maximum of 10 from: hardware stand alone computer (1) controls a number of embroidery machines (1) with scanner attached (1) and small thermal printer (1) software specialist software (1st) to convert image into control file (1) database of available thread colours (1st) each with a unique number (1) input data picture of logo (1st) scanned in by Chief Embroiderer (1) customer ID (1st) entered if existing customer (1) required position of logo (1st) entered using keyboard (1) outputs control file (1st) to control embroidery machines (1) slip (1st) includes customer ID (1) colour thread for each holder (1) logo position for each garment (1) processes convert image of logo (1) to instructions in control file (1) compare colours in logo (1) with database of available thread colours (1) selects matching thread colour (1) to identify four thread colours to be used (1) To achieve maximum marks there must be at least one point from each section. [10]

Question #3 A description to a maximum of 10 from hardware laptop computer (1st) high specification (1) docking station(1st) connection to LAN (1) provides standard keyboard and mouse (1) 19” flat-screen monitor (1) software (bespoke) design package (1st) installed on laptop computers (1) used to create scale drawing / render design to produce 3D image (1) input data dimensions of bedroom (1st) including length, width, position and size of windows and doors (1) furniture required (1st) selected and positioned (1) from a library of icons (1) material/finish/handles/internal fittings/ colour and design of carpets and curtains (1st) selected from drop-down lists (1) customer name and contact details (1st) added to design (1) labour costs (1st) entered by salesperson (1) outputs 3-D image of finished bedroom(1st) shown on screen (1) list of parts needed(1st) and their costs (1) final design (1st) after any necessary adjustments(1) quotation (1st) that includes order form (1) processes design rendered (1st) to produce a 3-D image of the finished bedroom (1) generate list of parts needed (1st) and look up cost of parts (1) total cost of parts calculated(1st) from list of parts needed (1) labour cost added (1st) to cost of parts (1) VAT calculated (1st) and added to total (1) To achieve maximum marks there must be at least one point from each section. [10]

Question #4 A description to a maximum of 10 from hardware stand-alone computer (1st) barcode reader (1) laser printer (1) software database (of stock) (1st) separate forms/screens (1) for adding and removing stock (1) able to produce reports/purchase orders (1) input data product number/code (1st) by scanning barcode (1) to check stock level (1) quantity (added/removed) (1st) keyed in (1) outputs (reports including) purchase order (1st) printed once a month (1) stock level (1st) checked when order received (1) and monthly (1) displayed on screen (1) processes quantity added to no_in_stock field (1st) when new stock arrives (1) quantity deducted from no_in_stock field (1st) when goods removed (1) To achieve maximum marks there must be at least one point from each section. [10]