Conquer Your SharePoint Sprawl! Michael Herman, Syntergy Chris Warner, JackBe

Today’s Special Guests Michael HermanChris Warner 2

3 Agenda Unmanaged SharePoint Sprawl Do You Know What Sprawl Can Do to Your Information? Do You Have a Plan for Managing Your Sprawl? Cohesive: Manage and Connect Your Mission Critical SharePoint Information Consolidated: Connect Your SharePoint Information Together (and Other Data too!) Q&A 3

4 Agenda Unmanaged SharePoint Sprawl Do You Know What Sprawl Can Do to Your Information? Do You Have a Plan for Managing Your Sprawl? Cohesive: Manage and Connect Your Mission Critical SharePoint Information Consolidated: Connect Your SharePoint Information Together (and Other Data too!) Q&A 4

Do You Have Sprawl? You Are Not Alone! ‘I was blind-sided by the rapid and now nearly ubiquitous adoption of SharePoint.’ – Andy Moore, Publisher, KMWorld Magazine 5 The estimated number of SharePoint seats (for the top 1000 SharePoint installations in North America) is 56,000.

SharePoint Sprawl: The Math * * Using an average of users 100 per instance. Your mileage may vary. 505,000 6

SharePoint Sprawl: The Math * * Using an average of 5 lists per user. That’s only 5 simple spreadsheets! 2505,000 7

How Do You Work With This? 8

The Costs of Unmanaged SharePoint Sprawl Time 9 Accuracy Compliance Security

A Practical 2-Step Approach for Managing Sprawl 10 Consolidated Cohesive

11 Agenda Unmanaged SharePoint Sprawl Do You Know What Sprawl Can Do to Your Information? Do You Have a Plan for Managing Your Sprawl? Cohesive: Manage and Connect Your Mission Critical SharePoint Information Consolidated: Connect Your SharePoint Information Together (and Other Data too!) Q&A 11

Syntergy Replicator Fixes Unmanaged SharePoint Sprawl Syntergy Replicator Leading enterprise-class SharePoint replication, synchronization (bi- directional) and information consolidation solution – SharePoint Portal Server 2003 – Office SharePoint 2007 – SharePoint Server 2010 Support diverse range of topologies and application scenarios Easy to deploy and manage Syntergy Connect Suite of extensible systems management and migration solutions for Distributed SharePoint environments Syntergy Connect for SharePoint & Syntergy Connect for Replicator 12

Why Distributed SharePoint Environments? Network Bandwidth and Latency Quick local access to department/agency critical information Network Reliability and Availability Reliable access to department/agency critical information Disaster Recovery/COOP Active-Active or Active-Passive Content Aggregation Regional or international locations to headquarters location Server Consolidation Internal cost reduction or merger/acquisition/reorganization Extranets Cross-domain, cross-firewall scenarios

Distributed SharePoint: Federal Examples Federate Dispersed Farms Connecting existing disparate farms Enable inter-organization collaboration without trust established Consolidate Farms into Single Hub Replicate/move live environments to hub with no user disruption Redirect users to new farm & turn- off standalone farm Wide-area SharePoint Distributed farms in same Command Selective replication of Enterprise/Regional/Local data COOP & Disaster Recovery Replicate to central COOP site Keep both ends live for 100% uptime Extranet & Coalition Sharing Replicate to external server Metadata or Rules based Secure sharing

Consolidation Hub (Hub and Spoke) 4 SharePoint Farms 1 Hub 3 Spokes Hub Consolidation point for SharePoint Data Can also broadcast content to the spokes

Bridged Hubs (Multi-Hop) …… Multi-Hop or Cascading Replication Replication of SharePoint Structure Content Permissions Look & Feel Workflows

Federated Hub …… Firewall and Active Directory Boundaries Safe and secure replication across firewall and active directory boundaries

SharePoint Farm/Server/Data Consolidation Regional Data Centers Federated Enterprise 600 SharePoint Servers

Syntergy Replicator Customers

Key Federal and DOD Customers US AFCENT Early adopter of SharePoint AORs, some bandwidth challenged Highly mission critical Detailed case study in appendix US Department of State “Forward deployed” server in Kabul Always on SharePoint (COOP farm in Culpepper) Expansion across geo-dispersed Embassies (future) Other Army Sustainment Command, SOCOM/SOCCENT, DIA, DOI, APAN, US Army LIA, NOAA, Army INSCOM, EUCOM

AFCENT US Air Force Central Command (AFCENT) Local access to SharePoint content to the edges of the areas of responsibility Continuity of Operations (COOP) in case of disaster “Replication is the key to this system [at AFCENT]. It allows you to pick up and operate from virtually anywhere in the world.” Bill Strickland, technical director at the AFCENT Network Operations and Security Center

AFCENT

Syntergy Connect: Extensible SharePoint Management Microsoft Technology Center (NYC) SharePoint Server Farms Central Hub 60 Child Farms Documents > 350,000 Data Volume > 350GB

Unmanaged SharePoint Sprawl: How Replicator Can Help 24 Consolidation and Management of Distributed SharePoint Data and Business Processes Replication of SharePoint Structure, Content, Permissions, Look & Feel, Workflows and JackBe Mashup Sites

25 Agenda Unmanaged SharePoint Sprawl Do You Know What Sprawl Can Do to Your Information? Do You Have a Plan for Managing Your Sprawl? Cohesive: Manage and Connect Your Mission Critical SharePoint Information Consolidated: Connect Your SharePoint Information Together (and Other Data too!) Q&A 25

How Can We Connect These Together? 26

How Can We Connect These Together? 27

How Can We Connect These Together? 28

How Can We Connect These Together? 29

Simplify and Secure Your SharePoint Data 30

31 Demo Thinking of Lists in an Entirely Different Way

How Does MS4SP Work? Mashups for SharePoint lets you: Build enterprise mashup-driven Apps and native Web Parts in a fraction of the time it would take to build with traditional approaches and platforms. 32

Connecting SharePoint to…EVERYTHING 33

Demo Mashups & Apps, oh my! 34

Making SharePoint Part of Your Enterprise Information Architecture Combine data from any data source (even non-AD protected) INTO SharePoint Publish FROM SharePoint data out to any enterprise system (SAP, CRM, BI, legacy and Cloud) Instantly mashup and share data ACROSS SharePoint Instances Rapidly develop and publish NO- CODE Apps to any number of SharePoint Instances simultaneously And do it all SECURELY with the native SharePoint authentication mechanisms. 35 JackBe is “a unique solution to provide SharePoint data outside to other systems … it provides a layer on top to extend core Microsoft capabilities. What we’ve found is this natural synergy between JackBe and Microsoft SharePoint platform to solve this siloed data issue.“ -- Dean Halstead, Microsoft Federal Collaboration Architect

Agenda Unmanaged SharePoint Sprawl Do You Know What Sprawl Can Do to Your Information? Do You Have a Plan for Managing Your Sprawl? Cohesive: Manage and Connect Your Mission Critical SharePoint Information Consolidated: Connect Your SharePoint Information Together (and Other Data too!) Q&A 36

A Practical 2-Step Approach for Managing Sprawl37

Want to Learn More? Want to Get a Demo? Consolidated Cohesive 38

Thank you for attending Conquer Your SharePoint Sprawl! Michael Herman, Syntergy Chris Warner, JackBe