Nassau County Disaster Debris Management Plan Debris Planning Team Meeting 1, April 24

Agenda 9:30 – 10:00Registration 10:00 – 10:15Introductions Nassau County Office of Emergency Management Debris Management Planning Team URS Consulting Team 10:15 – 10:45 Public Assistance Pilot Program Background Program Description 10:45 – 11:45Nassau County Disaster Debris Management Plan Project Scope of Work Plan Workshops 11:45 – 12:00Outstanding Issues Need for Pre-Qualified Contractors Identification of Debris Management Sites (DMS) 12:00Questions & Answers

Introductions  Nassau County Office of Emergency Management  Debris Management Planning Team  URS Consulting Team

Introductions URS Corporation  Full-service planning, engineering, design, construction services, and applied sciences company  52,000 employees, with offices in over 34 countries  Local offices in New York and New Jersey  Debris management services Two federal contracts with FEMA, provide debris management and operations support through debris specialists, monitors, and trainers Debris management plans

Public Assistance Pilot Program  October 4, 2006 DHS Appropriations  June 1, 2007 through December 31, 2008  Program focuses on debris removal (Category A) and permanent work (Category C-G)  Goals: Reduce costs to the Federal Government Increase administrative flexibility Expedite the provision of assistance to States and local governments

Public Assistance Pilot Program Eligible Category A debris removal work  The debris is generated by the declared disaster event.  The debris is located within a designated disaster area on an eligible Subgrantee’s improved property or rights-of-way.  The debris removal is the legal responsibility of the Subgrantee.  The debris removal eliminates immediate threats to life and public health and safety.  The debris removal eliminates immediate threats of significant damage to improved public or private property.  The debris removal ensures that the economic recovery of the affected areas benefits the community-at-large.

Public Assistance Pilot Program Category A types of debris  Vegetative  Construction & Demolition  Hazardous Waste  Household Hazardous Waste  E-Waste  Soil, Mud, and Sand  White Goods  Vessels and Vehicles  Putrescent

Public Assistance Pilot Program Ineligible Category A debris removal work  Debris from a previous disaster  Debris related to construction  Fallen trees in a forest  Stump removal, unless authorized by FEMA  Private property debris, unless authorized by FEMA  Debris on public golf courses or cemeteries  Trash

Public Assistance Pilot Program Communities will be eligible for the following incentives for Category A debris removal projects  Grants up to $500,000 for large projects  Increasing the Federal cost share to applicants that have a FEMA- approved debris management plan and at least two pre-qualified debris and removal contractors identified prior to a disaster  Allowing applicants to retain any revenue from recycling disaster debris as an incentive to recycle debris  Reimbursing the straight- or regular time salaries and benefits of an applicant’s permanently employed staff that performs debris-related activities

Project Scope of Work  Multi-jurisdictional debris management plan Debris Management Site (DMS) database Pre-qualified contractors list  Debris management training workshops

Disaster Debris Management Plan Section 1.0 Introduction Section 2.0 Roles and Responsibilities Section 3.0 Phase I Debris Clearance Section 4.0 Phase II Debris Removal Section 5.0 Phase III Debris Storage and Disposal Section 6.0 Contracted Services Section 7.0 Private Property Debris Section 8.0 Public Information

Disaster Debris Management Plan Section 1.0 Introduction  Background of PA Pilot Program and Category A debris removal  Disaster characteristics

Disaster Debris Management Plan Section 2.0 Roles and Responsibilities  Roles and responsibilities of a Debris Management Center, Debris Manager, and Debris Management “Planning Team” Use of Incident Command Structure for the Debris Management Center Departments represented in the Debris Management Center (public works, planning, public information, etc.) Members of the Planning Team Interaction / communication between Debris Management Center and Planning Team

Disaster Debris Management Plan Section 3.0 Phase I Debris Clearance  DDMP activation  Initial damage assessment  Debris clearance contracts or force account labor  Debris clearance activities Prioritize emergency routes Clear emergency routes

Disaster Debris Management Plan Section 4.0 Phase II Debris Removal  Preliminary Damage Assessment  Debris removal and monitoring contracts or force labor account  State and local health and safety procedures  Environmental and regulatory permits  Public information  Debris monitoring activities  Debris removal activities Public property debris removal Hazardous and industrial waste removal Private property debris removal HHW and e-waste removal

Disaster Debris Management Plan Section 4.0 Phase II Debris Removal (continued) Debris removal and monitoring contracts or force account?  Based on field observations, a typical debris removal crew (one front loader and 4-5 trucks) can transport approximately 600 CY of debris per day.  A storm that generates 1,000,000 cy of debris generally takes 60 days to clear, remove, and disposal of debris. 1 crew can move 36,000 cy over 60 days 28 crews needed to remove 1,000,000 cy over 60 days 10 loading monitors needed (1 loading monitor for every 3 crews) 2 field supervisors (1 field supervisor for every 5 loading monitors)

Disaster Debris Management Plan Section 5.0 Phase III Debris Storage and Disposal  Determine types and location of DMSs  DMS contracts  State and local health and safety procedures  Environmental and regulatory permits  Debris monitoring activities  DMS activities Two types of sites: vegetative and mixed/C&D Reduce clean wood debris through mulching Recycle and haul mixed/C&D debris to final disposal

Disaster Debris Management Plan Section 5.0 Phase III Debris Storage and Disposal (continued)

Disaster Debris Management Plan Section 5.0 Phase III Debris Storage and Disposal (continued) DMS Database  Site location  Debris information  Use of site  Preliminary environmental assessment

Disaster Debris Management Plan Section 6.0 Phase II Contracted Services Pre-qualify contractors  Local, regional, and national contractors  Types of contracts  Payment methods  Prequalification process Types of contracts  Debris clearance  Debris removal  Private property demolition  DMS operations  Debris monitoring  Hazardous and industrial waste, HHW  Recycling

Disaster Debris Management Plan Section 7.0 Private Property Debris  Debris removal  Demolition Legal responsibility to enter structure Nuisance abatement procedures

Disaster Debris Management Plan Section 8.0 Public Information  Inform public about debris removal and disposal process Dissemination of information: reverse 911, PSAs, pre-printed flyers, etc. Information regarding: trash vs. debris, curbside collection, collection sites (HHW and e-waste), private property demolition

Disaster Debris Management Plan Appendices  Pre-qualified contractors  Pre-determined DMSs  Landfills  Recycling facilities  HHW and e-waste collection sites  Forms

Workshops  1 workshop for Debris Management Center  1 workshop for Planning Team Disaster Debris Management Plan PA Program and Debris Eligibility Contracting

Outstanding Issues  Need for pre-qualified contractors  Types of contracts  Identification of additional DMSs  Recycling and final disposal procedures  Public information

Questions & Answers Contact information Deborah Bullock, Nassau County OEM Anna Davis Brian Beckenbaugh