Supply Application – Controlled Exception (CEX) Viewer Tutorial AFLCMC/WF Air Force Security Assistance and Cooperation (AFSAC) Directorate "THIS BRIEFING/PRESENTATION/DOCUMENT IS FOR INFORMATION ONLY. NO U.S. GOVERNMENT COMMITMENT TO SELL, LOAN, LEASE, CO-DEVELOP OR CO-PRODUCE DEFENSE ARTICLES OR PROVIDE DEFENSE ARTICLES OR PROVIDE DEFENSE SERVICES IS IMPLIED OR INTENDED." AFSAC Schoolhouse DSN (937) Last revised: 13 May 2016 Integrity  Service  Excellence

2 Controlled Exceptions (CEX) occur when a transaction fails one or more of the SAMIS edits. During periodic batch processing, SAMIS edits each transaction and assigns a CEX number to each transaction that is suspended because it fails the edits. Description Controlled Exceptions (CEX)

3 SAMIS automatically generates a listing of all transactions that contained an error SAMIS assigns number to identify each transaction containing errors Description Controlled Exceptions (CEX)

4 SAMIS lists the suspended transactions in 80-card column MILSTRIP format along with the error code that explains why it rejected It is not unusual to have more than one error on one transaction. Transactions that have a CEX error are SUSPENDED in SAMIS until CEX error is corrected. Description Controlled Exceptions (CEX)

5 Controlled Exception Viewer is a convenient way to view all uncorrected CEXs by country code, case designator, or MDD. Controlled Exception Viewer is for viewing only. Correction of a CEX has to be done through SAMIS. Note: Foreign Nationals cannot correct Controlled Exceptions. Use procedure on next slide for reporting CEXs. Description Controlled Exception (CEX) Viewer

6 1.Monitor your Controlled Exceptions on the Controlled Exception Viewer A0_ and NMCS transactions should be resolved within 3 days All other transactions should be resolved within 7 to 14 days 2.After waiting period, contact your Command Country Manager (CCM) at AFSAC and ask for status. Description Controlled Exception (CEX) Viewer

7 AFSAC Online Home Page The AFSAC Online tools are accessed through the AFSAC Online website using any Internet connection. --DSL or high-speed internet connection recommended --Click here to apply for AFSAC Online account The AFSAC Online tools are accessed through the AFSAC Online website using any Internet connection. --DSL or high-speed internet connection recommended --Click here to apply for AFSAC Online account

8 AFSAC Online Feedback/Technical Assistance Leave “Feedback” under the Help area to document questions/comments about AFSAC Online tools.

9 Controlled Exception (CEX) Viewer Tutorial Use this Tutorial, to learn “How To” use the Controlled Exception Viewer.

10 AFSAC Online – Controlled Exception Viewer Tool The Controlled Exception (CEX) Viewer tool is accessed through the Apps link in AFSAC Online.

11 Supply Application Main Menu Supply Application Main Menu has pull down menus so you can select the tools. At this time 3 tools are available: Open Material & Services Open Requisitions Available in WWRS Controlled Exceptions Viewer (covered in this tutorial) Supply Application Main Menu has pull down menus so you can select the tools. At this time 3 tools are available: Open Material & Services Open Requisitions Available in WWRS Controlled Exceptions Viewer (covered in this tutorial)

12 Controlled Exception Viewer Click on “Exception” pull down menu and select “View”.

13 AFSAC Online Login – Controlled Exception (CEX) Viewer 1.Use your AFSAC Online ID and Password to access the Controlled Exception (CEX) Viewer tool. 2.Then click “Login” button. 1.Use your AFSAC Online ID and Password to access the Controlled Exception (CEX) Viewer tool. 2.Then click “Login” button.

14 Controlled Exception Viewer Controlled Exceptions Viewer parameter selection screen. Use this screen to enter the parameters of the Controlled Exceptions (CEXs) you wish to view. Note: The next few slides shows how to configure the parameters. Use this screen to enter the parameters of the Controlled Exceptions (CEXs) you wish to view. Note: The next few slides shows how to configure the parameters.

15 Controlled Exception Viewer Select the Country (International Partner) or Region you wish to research. Note: International Partners can only access their own country’s data. Select the Country (International Partner) or Region you wish to research. Note: International Partners can only access their own country’s data.

16 Controlled Exception Viewer Select “Who’s CEX”. Usually left on “All” selection.

17 Controlled Exception Viewer Check the “CEX Age” box if you wish to research and view open CEX errors greater than 60 days old.

18 Controlled Exception Viewer Enter a particular “CEX Error Code” you wish to research and view.

19 Controlled Exception Viewer Enter a particular Manager Distribution Designator “MDD” code you wish to research and view.

20 Case Selection Clicking on the “All Case Types” button will either CLEAR (no check marks) all Cases or SELECT (check marks) all Cases. Note: At least one case needs to be selected for report generation. If NO cases are selected, system will default to all cases selected during report generation.

21 Case Selection Choose which Case Codes you would like to research, by clicking on the empty boxes to change them to check marks. In this example, we have chosen all “Q” cases. Choose which Case Codes you would like to research, by clicking on the empty boxes to change them to check marks. In this example, we have chosen all “Q” cases. Cases Selection – Case Tab indicates the type of case for inclusion in Controlled Exception (CEX) report. Range of cases can be selected for inclusion in report. Line(s) can be selected for inclusion in report. Cases Selection – Case Tab indicates the type of case for inclusion in Controlled Exception (CEX) report. Range of cases can be selected for inclusion in report. Line(s) can be selected for inclusion in report.

22 Controlled Exception Viewer Click on the “View Report” button after the report parameters have all been selected.

23 Controlled Exception Viewer Controlled Exceptions report based on the parameters you selected. Country code has been erased from example.

24 Controlled Exception Viewer When you scroll to the bottom of the report, you can see how many controlled exceptions are in this report. Country code has been erased from example.

25 Controlled Exception Viewer Click “Excel” button to download this report into an excel file. Country code has been erased from example.

26 Controlled Exceptions – Excel File Example Controlled Exception Excel data file based on the report. Country code has been erased from example.

27 Controlled Exceptions – Report Help If you move your cursor to one of the report column headings, a help box will pop up explaining the data in that column. For example, the help box for the “Text of Transaction” column has popped up. If you move your cursor to one of the report column headings, a help box will pop up explaining the data in that column. For example, the help box for the “Text of Transaction” column has popped up. Country code has been erased from example.

28 Controlled Exceptions – Report Help Controlled Exceptions are displayed in 80-column MILSTRIP format. If you move your cursor over the 80-column numbers they will highlight in RED with a description of each grouping. Controlled Exceptions are displayed in 80-column MILSTRIP format. If you move your cursor over the 80-column numbers they will highlight in RED with a description of each grouping. Country code has been erased from example.

29 Controlled Exceptions – 80-column Description Movement Click on a row of data and the 80-column MILSTRIP marker moves to that row. For example, we clicked on Row 6 and the 80-column marker moved there. The cursor was moved over the numbers and highlighted in RED the NSN area. Click on a row of data and the 80-column MILSTRIP marker moves to that row. For example, we clicked on Row 6 and the 80-column marker moved there. The cursor was moved over the numbers and highlighted in RED the NSN area. Country code has been erased from example.

30 Controlled Exception Viewer These 3 buttons allow you to re- configure the report to your desired format. The following slides will demonstrate how to create and save your own report configurations. These 3 buttons allow you to re- configure the report to your desired format. The following slides will demonstrate how to create and save your own report configurations. Country code has been erased from example.

31 Controlled Exceptions – Report Configuration 1.Click on the “Add View” button. 2.Select the “new view” that was created in the drop-down list. 1.Click on the “Add View” button. 2.Select the “new view” that was created in the drop-down list. Country code has been erased from example.

32 Controlled Exceptions – Report Configuration Click “Edit View” button to edit the “new view” report.

33 Controlled Exceptions – Report Configuration Change the “View Name” to something unique and meaningful to you.

34 Controlled Exceptions – Report Configuration 1.Select from this list of possible parameters.

35 Controlled Exceptions – Report Configuration 2.Click “Add” button to add parameter to the report. Note: “Remove” button moves parameter from “View Data” back to “Meta Data”. 2.Click “Add” button to add parameter to the report. Note: “Remove” button moves parameter from “View Data” back to “Meta Data”.

36 Controlled Exceptions – Report Configuration 3.Selected parameter will be added to “View Data” list.

37 Controlled Exceptions – Report Configuration 4.Click “Show View” to see new configuration of report without saving the view.

38 Controlled Exceptions – Report Configuration Report has been re-configured to your parameter choices. Note: To save this configuration for future use. Click “Edit View” to return to the editor for saving. Report has been re-configured to your parameter choices. Note: To save this configuration for future use. Click “Edit View” to return to the editor for saving. Country code has been erased from example.

39 Controlled Exceptions – Report Configuration 5.Click “Save View” to save new configuration of report for future use.

40 Controlled Exceptions – Report Configuration Click “Delete View” to remove unwanted views.

41 Controlled Exceptions – Report Configuration 1.Select a parameter from “View Data” list. 2.Press “Promote” to move the parameter to the LEFT in your report (up in the list). 3.Press “Demote” to move the parameter to the RIGHT in your report (down in the list). 1.Select a parameter from “View Data” list. 2.Press “Promote” to move the parameter to the LEFT in your report (up in the list). 3.Press “Demote” to move the parameter to the RIGHT in your report (down in the list).

42 Controlled Exceptions – Report Configuration In this example, this parameter was demoted to the far right of the report (bottom of the list).

43 Controlled Exceptions – Report Configuration You can also have a parameter listed in an “Ascending” or “Descending” order. In this example, the “Line” number will be in descending order. You can also have a parameter listed in an “Ascending” or “Descending” order. In this example, the “Line” number will be in descending order.

44 Controlled Exceptions – Report Configuration In the future, you can select your report from the drop-down list. Country code has been erased from example.

45 Practice Now it is your turn: Use your own AFSAC Online user ID and password, and practice displaying your Controlled Exceptions (CEXs).