Spring 2011 End-of-Course Assessments Algebra 1 Biology 1 Field Test Geometry Field Test TRAINING MATERIALS

Training Materials These training materials are available online at: ( links are redirects for materials posted to 2

Glossary of Terms PearsonAccess –  A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.  Correct test administration must be selected each time you log in.  Requires a username and password.  Links to support materials:  PearsonAccess will timeout after 14 minutes of inactivity. 3

Glossary of Terms PearsonAccess Training Center  Accessed from the Training Center tab on PearsonAccess Home page.  Provides an opportunity to  Practice PearsonAccess tasks  Manage the Infrastructure Trial in preparation for testing  Requires a username and password. 4

Glossary of Terms Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.  Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.  Proctor Caching software is provided by Pearson.  Reduces test delays due to network congestion.  Provides students with a more seamless testing experience.  Required for all FCAT/EOC computer-based testing in Florida. Proctor Caching Network Diagram 5

Glossary of Terms TestNav 6.9 (TestNav)  Platform for Florida’s high-stakes computer-based statewide assessments.  Software application installed either on a file server or on each computer that will be used for testing. 6 Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial.

Pearson Support and PearsonAccess Contact Pearson Support  Phone Number:  Appendix C in the manual provides the following information:  PearsonAccess  User Accounts FDOE distributed instructions for setting up user accounts to district assessment coordinators.  Browser requirements  Logging in for the first time  Resetting passwords  Training Center  Test Setup Exercise 7

Spring 2011 EOC Test Administration Schedule Any deviation from this schedule requires written approval from the FDOE prior to implementation. *Selected schools only Districts have selected one week within the administration window(s) to administer the test(s). For security purposes, testing at a school should be completed in this one-week window if possible; however, up to two consecutive weeks will be allowed to accommodate computer-based testing needs. Districts may schedule one or more sessions per day, depending on school-level circumstances. 8

What’s New for Spring 2011 All EOC assessments are computer-based tests.  Paper-based accommodations (regular print, large print, braille, and one- item-per-page) are provided for Algebra 1 only.  Accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader) will not be provided for this administration.  Administration accommodations (e.g., flexible setting, flexible scheduling) may be provided to eligible students participating in EOC assessments as specified on their IEPs, Section 504 plans, or ELL plans. All accommodations actually used must be recorded in PearsonAccess after testing. The Algebra 1 EOC Assessment is administered in one 160-minute session with a scheduled break after 80 minutes. Additional time may be provided, if needed. Students may be permitted to leave after the scheduled 10-minute break. Testing must be completed within the same school day. A CBT Test Administrator user role has been created in PearsonAccess to allow test administrators to resume computer-based tests. Districts/schools determine whether these accounts are created for test administrators. 9

Mathematics Work Folder is now called Florida Computer-Based Testing Work Folder. Students are required to participate in a practice test at the school using the script provided in the CBT test administration manual.  Practice test is delivered using an ePAT (electronic practice assessment test).  ePAT is available for student to practice on their own. After participating in a practice test for Algebra 1 or Biology 1, students can request an FCAT hand-held calculator to use on the day of testing. Students can request a hand-held scientific calculator if the school/district elects to provide these to students. (The FDOE does not provide hand-held scientific calculators.) 10 What’s New for Spring 2011

Algebra 1/Geometry EOC Reference Sheet and the Periodic Table of the Elements are provided in the CBT platform, TestNav 6.9, for the applicable assessments.  Schools may provide hardcopy reference sheets or periodic tables to students.  Hardcopy reference sheets must be single-page, double-sided photocopies of the reference sheet that is in Appendix D of the EOC manual.  Hardcopy periodic tables must be one-page, single-sided photocopies of the periodic table that is in Appendix D of the EOC manual. One proctor is required for every 25 students for computer-based testing. 11 What’s New for Spring 2011

Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.  If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences including test invalidations and/or loss of teaching certification.  Carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures.  District assessment coordinators must require school administrators, school assessment coordinators, test administrators, and proctors to sign a Florida EOC Test Administration and Security Agreement.  Security of all test materials, including Student Authorization Tickets, must be maintained before, during, and after test administration.  Schools are required to maintain an accurate Security Log for each testing room. 12 Reminders for Spring 2011

FDOE encourages schools and districts to consider recycling manuals and other non- secure ancillary materials after scores have been reported. Test administrators must NOT administer the EOC assessments to their family members. If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test. Administration manuals must be provided to itinerant teachers in time for them to prepare. Practice tests (ePATs) can be used at any time, up to the day before the test. Forms and materials for EOC can be found at  Test Irregularities/Security Breaches form and Missing Materials form  Training Materials  Comment Forms  Blank Administration Record/Security Checklist (for paper-based tests)  Security Log 13 Reminders for Spring 2011

All students enrolled in the following courses:  Algebra 1 –  Algebra 1 Honors –  Algebra 1B –  Pre-AICE Mathematics 1 –  IB Middle Years Program – Algebra 1 Honors – Students who earned high school credit in one of the above courses in grades 6 – 8 during the through school years, and who have not taken the Grade 10 FCAT Mathematics assessment, per Section (3)(c), Florida Statutes.  A waiver has been granted by the U.S. Department of Education (USED) that eliminates the requirement that this group of students participate for Adequate Yearly Progress purposes; however, the Florida Statute has not changed. The bill is currently moving through legislature to revise the statute to allow the same flexibility as the USED-approved waiver, but there is no assurance that the statute will be revised prior to the Spring 2011 Algebra 1 EOC Assessment administration.  Tracking Information: See Spring 2011 EOC Manual for more information about students to be tested for Algebra 1 (pgs. 3-5). 14 Students to be Tested Algebra 1

Grades 9-12 students currently enrolled in the following courses at schools selected for this sample:  Biology  Biology 1 Honors  Pre-AICE Biology  Biology Technology  Biology 1 PreIB –  IB Middle Years Program Biology Honors –  Integrated Science 3 –  Integrated Science 3 Honors Students who completed one of the above courses at the end of semester one should NOT participate in a field test. If enrolled in the above courses, students with disabilities who are able to access computer-based assessments and English Language Learners (ELLs) should participate in this field test administration. Any students who require assistive devices, paper-based accommodations, or accommodated CBT forms will not participate in a field test. 15 Students to be Tested Biology 1 Field Test

Grades 9-12 students currently enrolled in the following courses at schools selected for this sample:  Geometry  Geometry Honors  IB Middle Years Program Geometry Honors –  Pre-AICE Mathematics Students who completed one of the above courses at the end of semester one should NOT participate in the field test. If enrolled in the above courses, students with disabilities who are able to access computer-based assessments and English Language Learners (ELLs) should participate in this field test administration. Any students who require assistive devices, paper-based accommodations, or accommodated CBT forms will not participate in this field test. 16 Students to be Tested Geometry Field Test

Accommodations Accommodated CBT test forms (e.g., large print, color contrast, zoom, screen reader) are not available for this administration. Must be documented on the student IEP or Section 504 plans Administration Accommodations  Flexible presentation  Flexible responding  Flexible setting  Flexible scheduling Paper-based Accommodations (Algebra 1 only)  Regular print  Large print  Braille  One-Item-Per-Page  If additional materials are needed, the district assessment coordinator must place an additional order in PearsonAccess. 17

Materials Needed for Testing Student Authorization Tickets (secure materials)  Session/Test/Location  Student Name/Date of Birth/Student ID  Student Signature Line  URL  Login ID  Test Code (password) Students need a pencil or pen to sign their tickets. If the Last Name, First Name, or ID number is incorrect, the student must not use the ticket. The ID number will show the last four digits of the Florida Student Number OR the last three digits of the Social Security Number and an X. If the Date of Birth is the only incorrect field, the student may use the ticket and the birth date can be updated after testing with the student database manager. 18

Samples Of Printed Student Authorization Tickets Detail View/Single Ticket List View/3 Tickets Grid View/6 Tickets 19

Test Code & Test Group Code 20

Materials Needed for Testing Session Roster can be used to record or verify most of the required administration information. 21

Required Administration Information The following information is required:  Students assigned to your room (Student Name and Student ID Number)  Attendance Information  P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated  Accommodations provided (Instructions for recording accommodations are provided in the Spring 2011 EOC Accommodations Guide)  For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible Responding; 1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices  For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting; 2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary  Test Group Code  Grade Level  Signatures of test administrator and school assessment coordinator and dates for when secure materials (e.g., used Work Folders, Student Authorization Tickets, Session Rosters, used Reference Sheets/Periodic Tables) are received and returned 22 Materials Needed for Testing

Test Group Codes  Provided by district/school assessment coordinator  Unique four-digit number  Identifies a group of students tested together Florida Computer-Based Testing Work Folders  A blank piece of yellow 11x17 paper folded in half that students use to work Mathematics problems  Used work folders are secure materials 23 Materials Needed for Testing

Calculators  Computer-based Algebra 1 and Biology 1 tests have a built-in, four-function calculator (TI-108).  Students may request to use a hand-held FCAT calculator instead of the online TI-108 calculator after participating in a CBT practice test.  Computer-based Geometry tests have a built-in scientific calculator (TI-30XS).  If the school will provide hand-held scientific calculators, students may request to use an approved hand-held scientific calculator instead of the online TI- 30XS calculator after participating in a CBT practice test. 24 Materials Needed for Testing

For the Geometry EOC Field Test, hand-held scientific calculators will not be provided by the FDOE. The following calculators have been approved for use on the Geometry EOC Field Test. 25 Materials Needed for Testing Scientific Calculators

Reference Sheets  Computer-based Algebra 1 and Geometry tests have a pop-up window that includes the Algebra 1 End-of-Course and Geometry End-of-Course Assessments Reference Sheet.  Schools may provide paper copies of reference sheets to students; however, schools must make their own copies. 26 Materials Needed for Testing

Periodic Table of the Elements  Computer-based Biology 1 test has a pop-up window that includes the Periodic Table of the Elements.  Schools may provide paper copies of the periodic table to students (provided in Appendix D); however, schools must make their own copies. 27 Materials Needed for Testing

Proctors *It is recommended that a proctor be assigned to a room with 25 or fewer students whenever possible. The ratio of proctors to students required for computer- based testing has been decreased since last year. 28

Missing Materials and Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately. If a secure document, such as a Student Authorization Ticket, a used Work Folder, a used reference sheet or periodic table, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator. Missing Materials form and Test Irregularities/Security Breaches form can be found online at

Test Invalidation Policies and Procedures Purpose of test invalidation is to identify when the validity of test results has been compromised. Test administrators should discuss situations involving possible invalidation with the school assessment coordinator and the situation should be investigated immediately. A test MUST be invalidated if any of the following circumstances occur:  A student has an electronic device during testing.  A student is cheating during testing.  A student is disruptive during testing. These situations should be investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is made. 30

Test Invalidation Policies and Procedures A test MAY be invalidated if any of the following circumstances occur: 1.A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time. 2.A student was given an accommodation not allowed on the EOC. 3.A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan. 4.A student was not provided an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan. 5.An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage). 31

Security Log Schools are required to maintain an accurate Security Log for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room, regardless of how much time he/she spends monitoring a testing room. A perforated Security Log can be found in Appendix D of the manual. Blank Security Log can also be found at

Sample Security Log 33

Practice Test (ePAT) All students MUST participate in a practice test (approximately 45 minutes) prior to taking a computer-based assessment.  Recommend completing at least three weeks prior to administration.  Provide students with URL so they can practice on their own: About the ePAT  Sample tests are available for the Algebra 1 EOC Assessment, the Biology 1 EOC Field Test, and the Geometry EOC Field Test.  Familiarizes students with  Item types  Reference Sheets/Periodic Table  Online tools  Process of responding to items on the computer  Practice test items are not intended to replicate the difficulty of the items on the test.  Work Folders will not be provided for practice tests.  Instruct students to bring their own scratch paper and pencils/pens. 34

ePAT Online Tools Pointer Eliminate Choice Highlighter Tool Eraser Tool Help Tool Calculator Tool Straightedge Tool Exhibit Tool 35 These tools are available for all EOC subject tests (Algebra 1, Biology 1, and Geometry).

Accommodations Updates TestHear accommodated forms (e.g., large print, screen reader, color contrast, zoom) are not provided for this administration. Any student who requires an accommodated CBT form will need to test on paper (Algebra 1 only). Paper accommodations are not provided for the field tests (Biology 1 and Geometry). Students requiring administration accommodations can test on the computer (see Appendix A of the Spring 2011 EOC Manual). 36

Accommodations Updates Scores for paper tests that are transcribed by the school will be reported with other computer-based test results.  School staff must be trained on the process of transcribing student responses.  School assessment coordinators will create a test session in PearsonAccess and provide Student Authorization Tickets for these students.  Special program students can only be transcribed at the school if the district provides the appropriate Student Authorization Tickets.  A percentage of tests transcribed by the school will be verified by Pearson. All transcribed paper tests should be returned as TO BE VERIFIED materials. Paper tests that are transcribed by Pearson will be included in late reporting.  Tests to be transcribed by Pearson should be returned using RED TO BE SCORED return labels. More information about transcription and returning paper materials is provided in the Spring 2011 EOC Accommodations Guide, which will be posted at 37

Test Administrator Before, During, and After Testing 38

Test Administrator Checklist – Before Testing  Read the test administration manual.  Read the Test Administration Policies and Procedures (pgs. 3-11) and sign the Florida EOC Test Administration and Security Agreement.  Establish appropriate setting and remove or cover any unauthorized visual aids (pg. 16).  Prepare necessary forms to collect required administration information (pg. 17).  Prepare Security Log(s) to be used in testing room(s) (pg. 18).  Make copies of the Do Not Disturb sign and Electronic Devices sign to post prior to testing (pg. 18).  Receive your test group codes from school assessment coordinator (pg. 8).  Assemble all materials (pgs ).  Ensure that students understand the electronic devices policy (see scripts).  Become familiar with accommodations specified on students’ IEPs or Section 504 plans (pg. 19).  Ensure that you are familiar with how to open TestNav to the login screen with the correct URL for each student computer prior to testing (see instructions in operational scripts). 39

Test Administrator Conduct Practice Test (ePAT) ALL students MUST complete an ePAT for each subject test they will take to learn how to use the computer-based system.  Even students who participated in a previous computer-based test MUST complete the appropriate EOC ePAT(s) prior to the Spring 2011 EOC administration. Ensure that the following items have been downloaded to each computer that will be used for at ePAT.  ePAT Launcher  Appropriate test content (Algebra 1/Biology 1/Geometry) Scripts provided in the manual. 40

Test Administrator Prepare Testing Room Ensure that all software applications, including Internet browsers, are closed on all student workstations. Start TestNav, type in the correct URL, and open each student workstation to the student login screen. Ensure that you have a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended. Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster.  Test Code (password) is used to access the test.  Test Group Code (4-digits) is used to identify groups of students tested together. 41

Test Administrator Checklist – During Testing (See pages )  Maintain your record of required administration information.  Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test sign the Security Log.  Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students. 42

Scripts 43

Accommodations For students with oral presentation as a flexible presentation accommodation, test administrators or proctors may read items and answer choices aloud during the computer-based administrations of the Algebra 1 EOC Assessment using a paper-based form. School assessment coordinators are responsible for assigning students the Algebra 1 form that corresponds to the paper-based form that will be read. 44

Test Administrator Supervise Test Administration During testing, ensure that students:  Clear the area around their workstations of all materials except for the following:  Student Authorization Tickets  Pencils or pens  Work Folders  Calculators, if applicable  Reference Sheets, if applicable  Periodic Tables, if applicable  Do not have books, notes, extra scratch paper, or electronic devices of any kind (except for approved calculators) during testing, even if they do not use them  Do not talk or make any disturbance  Work independently  Work in the correct test (check student name and test in the top left corner of the computer screen) 45

Test Administrator Supervise Test Administration Test administrators MAY NOT:  Talk with students about test items  Help students with their answers  Have any desktop-viewing programs or similar software that would enable a test administrator to view test items and student responses  Provide students with any information that would allow them to infer the correct answer  Discuss test items or answers with students even after testing has been completed 46

Test Administrator Supervise Test Administration If a computer is disconnected from the test:  Contact the technology coordinator to help diagnose any technical issues  Contact the school assessment coordinator to resume student’s test in PearsonAccess If you have a Test Administrator account in PearsonAccess, you will be able to resume the student’s test and assist the student with logging in again. Your school assessment coordinator will train you on the process for resuming students. (See pages of the Spring 2011 EOC Manual.) 47

Test Administrator Checklist – After Testing  Verify that you have collected all required administration information, including accommodations actually used by each student (pg. 17).  Report any missing materials to your school assessment coordinator (pg )  Verify that Security Logs were completed correctly (pg. 18).  Organize materials and return to your school assessment coordinator (pg.68 and the EOC Accommodations Guide).  Complete the EOC Test Administrator Comment Form at 48

Test Administrator Steps for Returning Test Materials 1.Verify that you have collected all required administration information. 2.Ensure that all accommodations used by each student are included. 3.Notify school assessment coordinator immediately if any of the following are missing:  Student Authorization Tickets  Session Rosters  Work Folders  Reference Sheets or Periodic Tables (if any) 4.Verify that your Security Log has been completed correctly. 5.Return all materials to school assessment coordinator. 49

Test Administrator Steps for Returning Paper Test Materials If your school tested students using Algebra 1 EOC paper-based test materials: 1.Refer to the EOC Accommodations Guide for instructions on returning materials. 2.If student responses will be transcribed into TestNav at the school, follow instructions from your school assessment coordinator for transcribing responses. 3.If tests will be returned to Pearson to be transcribed into TestNav, follow instructions from your school assessment coordinator for packaging and returning these materials. 50

School Assessment Coordinator Before, During, and After Testing 51

School Assessment Coordinator Checklist – Before Testing  Read the test administration manual.  Become familiar with Test Administration Policies and Procedures (pgs. 3-11) and sign a Florida EOC Test Administration and Security Agreement.  Train Test Administrators and Proctors (pg. 71) and ensure that they, as well as all school administrators, sign a Florida EOC Test Administration and Security Agreement.  Receive test materials from district assessment coordinator, inventory materials within 24 hours of receipt, and report missing materials or request additional materials (pg. 69).  If your school will provide paper reference sheets (Algebra 1 or Geometry) or periodic tables (Biology 1), ensure an adequate supply is available for all students (pg. 11).  Communicate the process for collecting required administration information to test administrators (pg. 70).  Distribute test group codes to test administrators (pg. 69). 52

School Assessment Coordinator Checklist – Before Testing  Make arrangements to test any special program students (e.g., district virtual instruction programs, Home Education Program) who may be testing at your school (pg. 72).  Assign proctors, as needed (pg. 72).  Ensure that appropriate test settings are available for all test sessions (pg. 70).  For students who require accommodations at your school, discuss with test administrators how accommodations will be provided (App. A).  After April 11, 2011: Verify student information and create test sessions in PearsonAccess (pgs ).  Distribute Session Rosters and Student Authorization Tickets on the day of testing (pgs ).  Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE. 53

School Assessment Coordinator District Readiness Activities Complete Final Phase of Computer-Based Assessments Certification.  All schools who will participate in the FCAT or EOC computer-based assessments this spring must complete the survey in the tool. from Chancellor Haithcock on 1/26/2011 includes instructions and reference materials (forwarded to districts by Susie Lee). Phase III: Guide to the Computer-Based Assessments (FCAT and EOC) Final Certification is also posted to District-level submission is due three weeks prior to the first day of EOC computer-based testing in the district. Districts will establish school survey deadlines. 54

School Assessment Coordinator Training – Before Testing Train Test Administrators and Proctors Monitoring test sessions and resuming students in PearsonAccess  School coordinators will resume students as needed and may require test administrators to contact them during testing to request this authorization.  Test administrators may resume students if PearsonAccess accounts have been created by the district. Securing a student’s computer if a student leaves the room and will resume testing Recommended  Long breaks: student must exit the TestNav system by clicking the X or the red circle in the top corner and then clicking Yes, exit the test  Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess.  Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor 55

School Assessment Coordinator Training – Before Testing Train Test Administrators and Proctors Accessing student comment forms after testing ( (If Applicable) Resuming students’ tests in PearsonAccess. (If Applicable) Returning Algebra 1 paper-based materials (see EOC Accommodations Guide). (If Applicable) Transcribing Algebra 1 paper-based tests into TestNav.  Students using paper-based test materials must be registered in PearsonAccess as online testers and assigned to form Algebra 1 EOC – 101.  If tests for special program students (e.g., Home Education, Virtual School, McKay Scholarship) will be transcribed at the school, Student Authorization Tickets must be provided by the district for the school.  A percentage of all transcribed tests will be verified by Pearson. 56

School Assessment Coordinator Training – Before Testing Test administrators must contact the school assessment coordinator if any of the following situations occur:  A student has not participated in a practice test.  A student has trouble logging in the first time or experiences technical difficulties during testing.  A test administrator does not have a Student Authorization Ticket.  A student’s name or student ID number is not correct on the Student Authorization Ticket.  A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.  A student Exits the test to finish later and logs out of the test session.  (Algebra 1 only) A student has not completed the test at the end of the allotted time and will need additional time to continue working. 57

School Assessment Coordinator PearsonAccess – Before Testing Filters and Search Fields in PearsonAccess Any column with this button can be filtered.  To filter data, click the symbol and enter the filter criteria.  The column will be filtered according to the search term. Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading. 58

School Assessment Coordinator PearsonAccess – Before Testing Manage Student Information  PreID upload occurs during the designated PreID window (March 28–April 8).  District or school users may add students using the Create New Student wizard after April 11, when the PreID window is closed. Access Session Roster  Session rosters are created in PearsonAccess for each test session.  Test sessions must be created in PearsonAccess (districts had option to create test sessions in PreID).  Students must be assigned to a test session.  Test sessions can be modified at any time. Verify the accuracy of Student Name and Student ID number. 59

School Assessment Coordinator PearsonAccess – Before Testing Create Test Sessions (After 4/11/11) Three ways of organizing test sessions 1.By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing together Advantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together Disadvantage: will require setup and management of more sessions 2.By Test Day – includes all students in a school to be tested in a subject on a particular day Advantage: greater security because a session can be started and stopped on the same day Disadvantage: requires coordination of testing groups at the school 60

School Assessment Coordinator PearsonAccess – Before Testing Create Test Sessions (continued) 3.By Test Administration – includes all students scheduled to be tested in a subject during the entire test administration Advantage: limits setup and management to one session and additional make-up sessions do not need to be created Disadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students 61

School Assessment Coordinator PearsonAccess – Before Testing Create a New Test Session (After 4/11/11) 1.Log in to PearsonAccess, select EOC Spring 2011 administration. 2.Go to Test Management>Manage Test Sessions. 3.Click New Session to go to the New Test Sessions screen. 62

Create a New Test Session (continued) 4.Enter the session details:  Session Name (50-character limit)  School  Test to be Administered  Default Form Group Type (Main)  Scheduled Start Date (used for planning purposes – a test session will not start until you click START on the Session Details screen) School Assessment Coordinator PearsonAccess – Before Testing 63

Create a New Test Session (continued) 5.Add students to test sessions by: Class (View By: Classes) Individual Student (View By: Students) 6.Select the check box for each class or student to be added to a session. 7.Click Save. 8.Return to the newly created test session or to the Manage Test Sessions screen. 9.Maintain a list of all test sessions. Ensure technology coordinator cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing. School Assessment Coordinator PearsonAccess – Before Testing 64

School Assessment Coordinator PearsonAccess – Before Testing View and Verify Student Data (After 4/11/11) The Student Name and Student ID Number must be correct in PearsonAccess. Confirm all students are in test sessions (see pgs ). View and verify student data (see pgs ). 65

School Assessment Coordinator Scenario/Action Required 66

School Assessment Coordinator Scenario/Action Required 67

School Assessment Coordinator PearsonAccess – Before Testing Manage Test Sessions 68

School Assessment Coordinator Checklist – During Testing  Ensure the test sessions have been started in PearsonAccess (pgs ).  Provide test administrators with additional test materials, as necessary.  Monitor each testing room to ensure that test administration and test security policies and procedures are followed, Security Logs are properly completed, and requested administration information is collected.  Be available during testing to answer questions from test administrators.  In PearsonAccess, monitor session status and resume students’ tests, if necessary (pgs ).  Arrange for and supervise make-up administrations (pgs. 87 and 93). 69

School Assessment Coordinator PearsonAccess – During Testing Test Session Management Tasks During Testing 70

School Assessment Coordinator Checklist – After Testing  Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation (pgs ).  Make copies of all collected required administration information and Security Logs and file the copies.  In PearsonAccess, stop test sessions and invalidate student tests, if necessary (pgs ).  In PearsonAccess, record accommodations actually used by students (Spring 2011 EOC Accommodations Guide).  Organize materials and return them to your district assessment coordinator (pg. 94 and Spring 2011 EOC Accommodations Guide).  Complete the EOC School Assessment Coordinator Comment Form. 71

School Assessment Coordinator PearsonAccess – After Testing Test Session Management Tasks After Testing 72

Technology Coordinator Before, During, and After Testing 73

Technology Coordinator Checklist – Before Testing  Read the test administration manual.  Read theTest Administration Policies and Procedures and sign a Florida EOC Test Administration and Security Agreement.  Ensure all workstations meet the minimum requirements, including screen resolutions set to 1024 x 768.  Confirm TestNav 6.9 software has been installed (file share or local install) on all computers to be used for testing (pgs ).  Ensure all student workstations have successfully loaded the Infrastructure Trial (see Infrastructure Readiness Guide at

 Meet with the school assessment coordinator to discuss the administration of the computer-based test and walk through the test administration.  Discuss and implement plans for handling possible technical interruptions during testing.  Run the TestNav System Check to determine the amount of bandwidth needed for testing (pgs ).  Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.  For wireless testing, ensure appropriate security protocols are used. The three most common protocols: – Wired Equivalent Privacy (WEP) – Wireless Access Protocol (WAP) – Wireless Access Protocol Version 2 (WAP2) – RECOMMENDED – highest level of security 75 Technology Coordinator Checklist – Before Testing

 Verify that specified applications (screen savers, automated virus scan software, remote access applications, and the Macintosh control strip) have been disabled prior to computer-based testing.  Computers used for test administration activities (i.e., PearsonAccess) have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the browser’s pop-up blocker is disabled.  School has a high-speed connection to the Internet AND the connection is not over-allocated.  If a firewall is used, appropriate destination/port/protocol combinations are allowed through the firewall (pg. 129).  Any proxy servers have been checked to ensure that the appropriate URLs are not blocked (pg. 129).  Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing (pg. 129). 76 Technology Coordinator Checklist – Before Testing

 Proctor Caching computer(s) have been set up properly (pgs ).  A printer (color is not required) is available for printing the Student Authorization Tickets and Session Rosters.  Analyze the network to determine whether network bottlenecks exist.  Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins (pgs ).  Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window (pgs ).  Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing.  Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during the entire window. 77 Technology Coordinator Checklist – Before Testing

 Ensure no high bandwidth network activity other than computer-based testing will be occurring during the testing window.  If utilizing wireless network connections for computer-based testing: Ensure that all computers can effectively communicate with their access point from the testing location. Ensure that all security measures have been properly enabled.  Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.  Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).  Disable instant messaging and notification (pg. 130).  Disable screen savers, power savers, and remote desktop monitoring software (pg. 130). 78 Technology Coordinator Checklist – Before Testing

 Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers (pg. 130).  Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.  Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and TestNav/Logs directories (pg ).  Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.  Ensure that test administrators are familiar with how to access TestNav software from student workstations and how to access the student comment forms (if shortcuts are provided).  On each day of testing, the Proctor Caching computer and Proctor Caching software will be turned on and remain running (pg. 122). 79 Technology Coordinator Checklist – Before Testing

Technology Coordinator Workstation Specifications 80

Technology Coordinator Proctor Caching Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements  Proctor Caching can run on either a Windows or Mac operating system, and each can support both Windows and Mac-based testing workstations. Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content.  If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process.  For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B. 81

Technology Coordinator Proctor Caching Proctor Caching Security  Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs.  Test content transmitted and stored by the Proctor Caching computer is in encrypted format.  At no time does the Proctor Caching computer un-encrypt the test items.  “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer.  FDOE and Pearson require that test content be purged at the end of each administration window (after June 3, 2011). Proctor Caching Computer Placement  Proctor caching can be implemented at either the lab- or the school- level.  Computer should be located as close as possible on the network to the student workstations. 82

Technology Coordinator TestNav Once TestNav has been properly installed and tested, it should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made. Annual updates to TestNav may require re-installation of software. File Share vs. Local Install Two options for installing TestNav  File Share  Local Install 83

Technology Coordinator TestNav 84

Technology Coordinator Checklist – During Testing  Ensure Proctor Caching software is running on all Proctor Caching computers. Turn on Proctor Caching software Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped.  Monitor each testing room to ensure that there are no technical issues.  Be available during testing to answer questions from test administrators. 85

Technology Coordinator Tasks – After Testing  Purge Test Content from the Proctor Caching Computer (pgs )  Complete Comment Form Please provide feedback that will be meaningful to the FDOE and the test contractor. Go to Click the EOC Technology Coordinator Comment Form and complete the form. 86

QUESTIONS If you have questions, call or any of our K-12 Administration team members:  Susie Lee, Director – ;  Jenny Black* – ;  Tamika Brinson – ;  Tara Gardner* – ;  Molly Hand – ;  Kira Sullivan – ; *CBT specialists 87