Transport and Handling Manpower Planning S. Prodon – LEAF

TS-HE organisation chart

Manpower Planning DBS Contract

Contract Evolution 2007 From 217 FTE to 75 FTE Decision made by Contractor  Main criteria: performance (financial compensation formula)  Final choice by “Comité d’entreprise” with representatives of employees Job search service  42% : new job before end of the contract  At least 2 job proposals / person  Smooth transition

Phase 1: January – April 2008 From 75 FTE to 53 FTE 53

Phase 1: January – April 2008 No changes in present organisation: 1 handling team per Experiment No margin if last minute decision to maintain teams after end of April (except ALICE until end of May) Deadlines: End of activity: Legal information deadline: Comité d’entreprise:

Operation organisation with 53 FTE Phase 2: May – November

Size of the Team StaffIndustrial Support SPS operation10020 LEP operation3565 LHC operation953 No decision taken regarding insourcing

Distribution of the Transport & Handling teams Industrial Support Contract  Supervision 3  Transport 12  Cranes 4  Handling Meyrin10  Handling Prevessin10  Handling LHC & experiments 6  Support teams 4  Project teams 4 53

Distribution of the Transport & Handling teams CERN staffs  Supervision 3  Handling teams 6 9 Criteria for intervention of staff teams  Technical complexity  Particular handling techniques or vehicles  Knowledge of particular areas

LHC & Experiments mobile handling teams 2 mobile teams for both machine and experiments At least 1 operator coming from each experiment Foreman LHC machine & Experiments Team Leader 1 (machine) Handler 1 (ATLAS) Handler 2 (LHCb) Team Leader 2 (ALICE) Handler 4 (CMS) Handler 5 (machine)

Pending issues Common approach between Experiments  ALICE request: permanent team of 2 FTE Case of present Experiments team leaders  Integrate mobile LHC & Experiment teams 1  team leader (DBS proposal) 3  operators (DBS proposal)  Enhance their particular expertise Cost difference: 790 CHF / month Suggestion: exceptional experiment premium

Shut-down organisation with 67 FTE Phase 3: Shut-down

Distribution of the Transport & Handling teams Industrial Support Contract  Supervision 33  Transport12 12  Cranes 44  Handling Meyrin10 12  Handling Prevessin10 12  Handling LHC & experiments  Support teams 40  Project teams

Distribution of the Transport & Handling teams CERN staffs  Supervision 39  Handling teams 60 99

Support for Experiments during shut-down Present team leader back Supervision by 1 staff TS-HE-HH Additional resources  internal (mobility from support & project teams)  external Foreman LHC machine & Experiments Team Leader ALICE 3 operators Team Leader ATLAS 3 operators Team Leader CMS 3 operators Team Leader LHCb 3 operators 1 staff TS-HE-HH

Pending issues Funding of Experiments handling teams during shut-down  Same policy used with AB department  Invoicing of every personnel dedicated to shut- down activities Cost : 7’000 CHF / person / month  112 KCHF for a team of 4 persons during 4 months

New transport & handling contract New transport and handling contract as from “Best value for money” adjudication system

Frame contract for cherry picker renting ATLAS request Added value for organisation of safety checks Need of information from experiments on:  Type of cherry pickers  Estimated renting volume

Conclusion New organisation as from  2 mobile handling teams for experiments during operation  1 team per experiment during shut-down with: 1 TS-HE-HH staff for supervision Present contractor team leader back New transport and handling contract as from Possibility to implement a cherry picker renting contract