RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 1 5th RENAISSANCE PSG session, Zaragoza, 25/04/2008 Odile CHARVIN, Grand Lyon PSG representative-European Coordinator - Lyon address : Raphaëlle Gauthier European coordination, Hespul

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 2 PSGs items- April08 Plan & Introduction Management issues New situation on local coordination : 2 new staff (Zaragoza, Lyon) Ecodess withdrawal for most of WP works, except local coordination ? Need of clarity from ZARs partners. Lombardy s lack of visibility ? Need of clarity. Overview on Annual Reports Year 2 Year 2 Financial overview & progress tracking Explanation on delays to deliver- towards a collective solution ? Risk assessment plan ? Calendar for next tech & PSG meetings (6th & 7th)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 3 Management issues Presented by Odile Charvin (GL) & Raphaelle Gauthier (Hespul)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 4 Year 3 : Management issues : our future challenge ! (1/2) Our situation : 2 new local coordinators : A managerial challenge for Year 3 : Fact : 2 new local coordinators : in Lyon (staff has changed in Hespul- Malorie) & in ZAR (still unknown). Need to really collaborate with local coordination (to avoid any further inconvenient on the everyday life of the project)- need support from partners & local leaders Proposal of ECODES to withdraw from the project (April 2008) : to which extend ? 2 scenarii : Ecodes keeps the local coordination / or another partner from ZARs community. Still both scenarii are under discussion. Given the importance of that issue, for the local management in ZAR, this situation has to be clarified as soon as possible. ZAR PSGs members commit themselves to give a clear answer to the project coordinators (GL & Hespul) in 2 weeks time (12th May 08). Discussion on the impact of ECODES withdrawal in others WP, and in Zaragoza communitys in particular. Until now, Ecodes has been active in several WP, such as local coordination (WP0.2), RTD Innovation (WP1.1, WP1.4, WP1.5), in dissemination (WP4.1, WP 4.2), in training (WP5.1, WP5.2). Will these tasks cover in the future ? By whom ? Who will take the ECODES local leadership under WP1.5 (eco-socio)? ZAR partners are still discussing these issues, and will come with an answer as soon as possible.

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 5 Lombardys lack of visibility : What are Lombardias next steps ? Discussion on the fact that LOM was not considered as full active partner (but as observer) by DG TREN. As a consequence, LOMs activities are not covered by the future updated Brochure of Concerto Plus. Explanation on what is the vision of DG TREN has been given by Hespul under that aspect. LOMs representative has committed himself to send to Hespul the different exchanges of s between LOM & Concerto Plus team on that issue. LOMs representative also commits himself to write a summary on the different activities the Region intends to achieve under RENAISSANCE project (focus on settling green belt between urban/rural areas ), and to send it to Hespul. Other PSGs members stressed also the fact that LOM needs to improve its dissemination activities, in order to be more visible. Following that summary of future activities, a new discussion will be launched amongst PSGs members to see how to handle that situation. Year 3 : Management issues : our future challenge ! (2/2)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 6 Overview on Annual Reports Year 2 Presented by Raphaëlle Gauthier (Hespul)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 7 Overview Year 2 report : Zaragozas profile (Year 2s expenditure)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 8 Overview Year 2 report : Lombardys profile (Year 2s expenditure)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 9 Overview Year 2 report : Lyons profile (Year 2s expenditure)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 10 Overview Year 2 expenditure per Work Package Nature of the overall expenditure for Year 2 (3 communities included)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 11 Year 2 : Some real improvement compared to Year 1 ! …but still, some observed delays (Demo, training (WP5), Dissemination (WP4)) Demos impact

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 12 Overview total expenditure (eligible costs) compared with full budget Stay cautious : comparison of (Year 1+2) achievement with (full budget) still reveal a relatively weak degree of implementation ( less than 20%) for the full consortium

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 13 Year 2 : Reporting dysfunction Towards corrective solutions ? From partners : Real delays in 3 documents to be sent (mid January, instead of early November) xls document (with overview of annual budget- not always accurate-updated) Activity description not fully done (in the xls document) From local coordinators & WP leaders: Not really checking « adequacy » between xls doc and Form C/ Audit certificate - some changes here and there Delay to deliver the annual progress Reports ( + missing information, especially on major costs justification). From European coordinator : Lack of experience (learning by doing approach) Missing adequate tools to report (to be redone and/or checked) How to improve that process for Year 3 ? There is a need of better local collaboration between partners => local coordinator There is a need of better local collaboration between partners => Leader WP. Each partner needs to follow-up its financial expenditure & also to improve its forecasting budget for the 4th & 5th years of the project.

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 14 Illustration of « rough estimations » for Year 2 ? Real time (declared) versus expected time of work: Conclusions ? 2 possible interpretations: Either not much work has been done during Year 2; OR no precise forecasting on pers.months. Reality : Favouring 2nd option. As 3rd year = crucial for RENAISSANCEs implementation- Maturitys evidences needed. There is a need to better forecast partners budget, in 3rd Reports (forecasting that will cover the 2 last years of the project).

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 15 Calendar for next tech & PSG meetings (6th & 7th) Chaired by Odile Charvin (GL)

RENAISSANCE es un proyecto del programa CONCERTO co-financiado por la Comisión Europea dentro del Sexto Programa Marco 16 Determination of date for next RENAISSANCE meeting (6th & 7th) Determination of date for next RENAISSANCE meetings (technical & PSG meetings) : 6th RENAISSANCE meeting : to be held in Regione de Lombardia (LOM), on the 27,28,29th October 7th RENAISSANCE meeting ? In Lyon When ? Spring No precise answer yet