Attendance & Grading 1.Logging In & Navigating the Mail Menu 2.Viewing & Printing Your Attendance Roster 3.Creating TBA Schedules 4.Positive Attendance – Daily Attendance Records (Paper Based) 5.Submitting Mandatory Exclusions 6.Grading, Graded Positive Attendance & Incompletes 7.Entering Positive Attendance Hours

Add Permit: A card issued by an instructor which permits the student to add a class, usually once the semester begins. Add Permits will not be processed if students’ 1 st day of attendance is after the Census Date for WSCH or Census Day for DSCH classes and the permit is not more than 10 days old. Add Permits may also be used to reinstate (add again) a student to a class if they were previously enrolled, but have since dropped or been administratively excluded. May only be picked up by instructors. We do not give them to students.

Audit Add Permit: A student’s attendance in a class with permission of the instructor and payment of a fee. Audit Add Permits must be processed by the Office of Admissions & Records, before the published deadline. No college credit or grade is given. May only be picked up by instructors. We do not give them to students.

Section Transfer: To transfer a student administratively from one section of a course to a different section of the same or similar course. A variety of things must be the same including: discipline, term length, and the number of units. May only be picked up by instructors. We do not give them to students.

Adding Students to Online Classes Adding an Online Student After the Class is Closed - Adding an Online Student before Census To add a class: Once the student has asked to add your class and if okayed by you can issue them a traditional add card, or by following the process below, conduct the add process by . The Student: Sends an from their official LAVC used to apply to the college to the instructor requesting addition to the class. The student needs to include:  Student Name  Student ID  Date of Birth  The Semester or Term the Class is Offered  The Course' Name  The Section Number The Instructor: To give permission to add the instructor will:  Reply to the indicating that the add is in progress  Forward the student’s to the Admissions and Records director at: The Admissions and Records Office will: Verify that the student’s and address on the request to add the class is the same address in the student’s record in DEC and determine if the student is eligible to take the class. If the student is verified, then the student will be added to the class and a printed copy of the will be retained to record the transaction. A confirmation will be sent to the student and the faculty. If the student is not verified, then the Office of Admissions will send the student an notifying the student that the add cannot be processed until the until the issue(s) are corrected. The sent will provide the necessary instructions for the student. Example to Your Prospective Student Following is a sample that you might want to send to your student informing them of what they need to do to add your class. When they respond, just add your approval and forward it to: Feel free to use the following sample or, of course, add your personal touch. Sample MailSample Mail (.pdf) Important to Remember After the census day of the class, ed permissions to add courses will not be accepted from instructor because the instructor must verify that the student was enrolled prior to census. The petition for that requires a traditional add card with a signature. The student must send their request from the address that is on the school’s DEC system. There is a chance that the on the DEC is wrong or not the one the student uses anymore. To make sure the student’s address is the same one on that is on the DEC, a student can check and see which is currently on file and either make sure he uses that one, or change the address on the DEC to conform to the address that he now uses. Checking the Student's DEC Address Go to the Valley College campus website and select “Register for Classes” at right top corner button. Here the student needs to input his student id number and his 4 digit pin. In case the student forgets, the pin is the month and day of his birthday. The student can now see what they have on the DEC system. If it is not the one the student now uses, he can change the address to one he currently uses.

Logging In & Navigating the Main Menu # 1

Login to the WebFaculty System at: Enter your User ID and Password before clicking submit.

Write Down your Electronic Signature Number because you will need it to submit your exclusions.

Navigating the Main Menu # 1 -- View & Print Attendance Rosters # 2 -- Schedule TBA # 5 -- Grades & Graded PA # 4 -- Mandatory Exclusions # 6 -- Recording PA Hours # 3 – Positive Attendance : Daily Attendance Records (Paper based)

Printing Your Attendance Roster Using the Census Roster to take attendance NOTE: The Admissions & Records Office no longer collects Census Rosters; however you may use it to take attendance through the Census Date and retain it for your records for 3 years following the end of the class. The Census Date appears on the top left hand corner of the roster. # 2

Navigating the Main Menu # 1 -- View & Print Attendance Rosters

Go to the bottom of the page and click Print Census Roster

This is how your Census Roster will appear once it’s printed.

If you need blank Census Roster pages, simply click on Hide Students and print a blank one.

This is how your blank Census Roster pages will appear. Click print to print the blank pages.

TBA Scheduling A TBA Schedule is required for all students active through census. #3 c

Select Course & Click on TBA Roster # 2 -- Schedule TBA

Select a schedule box & Click on Show Scheduler. The Schedule you enter must add up to the total TBA hours listed on the TBA Schedule Roster.

Enter the schedule and CLICK Add

The TBA Hours must be correct, so continue to add the schedule until the hours are correct.

Once the hours are correct, scroll to the bottom of the page and CLICK Submit.

Verify the hours are correct and CLICK Submit.

Enter you e-signature and CLICK Submit

You have successfully entered the TBA Schedule for the students listed. You may enter students one at a time or in groups.

Positive Attendance Daily Attendance Records (Paper Based). #4

Positive Attendance classes require daily attendance records for the semester. At the end of the semester you will enter the number of hours each student attended and enter a grade (if required). You will also need to submit copies of your daily attendance records to the Office of Admissions & Records on or before the day grades are due. This is a Daily Attendance Sample.

Mandatory Exclusions #5

Select the semester. Click on the section from which you want to exclude students. Then click Exclude Students.

The Mandatory Exclusion Roster will appear on the screen. You may choose to excluded students as “No Show” or you may choose not to exclude at all by clicking “No Students to Exclude.”

Select students to be excluded and click submit.

Once you have submitted, you will receive a Mandatory Exclusion Confirmation. Only the bolded names will be excluded. If everything is correct, click Process these Exclusions (right side of the screen). If you have changes, you may choose Revise Exclusions (left side of the screen).

Once you click Process these Exclusions, you will be asked to enter your e-signature. If you’ve forgotten it, click on Can’t remember e-signature and enter your WebFaculty password.

You will be given your electronic signature number. Enter the number and click submit.

You should get the following message, Only entries with SUCCESSFUL messages were recorded. Next click Print Exclusion Roster.

This is what should appear on the screen once you click Print Exclusion Roster. Now click print and keep the copy for your records.

Assigning Grades, Graded Positive Attendance & Incompletes #6

Go to Enter your User ID and Password and Click Submithttps://services.laccd.edu/wfac

Write down your Electronic Signature Number and Click Continue

Select Class. Click on Assign Grades # 5 -- Grades & Graded PA

Enter Grade. If your are assigning an incomplete, include the default grade (IDG) and resolution.

Scroll to the bottom of the page. Click Continue. You do not have to complete your grades at one time.

Click Submit to record your grades

Enter your e-signature number and Click Submit

Your Update was successful. This is the message you receive once your grades have been recorded. You may print a copy for your records. You do not need to submit a copy to Admissions & Records

If you assigned incompletes, Click on Main Menu

Click on the mail icon for the student assigned an incomplete.

Write an specifying the requirements for making up the incomplete. Click Next.

Click Submit to send this

This confirms your was sent

Recording Positive Attendance Hours #7 NOTE: For Graded Positive Attendance, please select ASSIGN GRADES from the Main Menu and record BOTH the grade and numbers of hours the student attended.

Navigating the Main Menu # 6 -- Recording PA Hours

Go to Enter your User ID and Password and Click Submithttps://services.laccd.edu/wfac

Write down your Electronic Signature Number and Click Continue

Select Class. Click on Record Positive Attendance

This is the blank form used to enter hours.

Enter Hours. Check Max Hours, if the maximum hours have been completed.

Scroll to the bottom of the page and Click Submit. You do not have to complete your hours at one time

Enter your e-signature number and Click Submit

Your PA Hours have been successfully recorded. You may print a copy for your records. You do not need to submit a copy to Admissions & Records