Logo Here 1 This slide deck has been designed for the Rhode Island Department of Health as apart of the Senior Resiliency Project. The intent of this training is provide and overview to staff at nursing homes, assisted living and senior housing facilities of their emergency power supply system, its components and operation. This slide deck should be customized based on the unique aspects of each facility. In doing so, the number of slides and overall time for the training may be expanded or contracted. Additionally, any maps, or images specific to the facility should be inserted where applicable. Disclaimer

Logo Here DATE HERE 2

Logo Here  Richard Smith, EM SME ◦ Yale New Haven Health  Daniel Melish, P.E. ◦ Dewberry  [Facilities/Engineering Manager Name] ◦ [Facility Name] 3

Logo Here  Course overview  Facility overview  EPSS overview  EPSS coverage  Actions for expected outages  Actions for unexpected outages  Unique considerations 4

Logo Here Purpose and Objective  Provide a basic understanding the operation and function of the Emergency Power Supply System (EPSS)  Understand staff roles when the EPSS is operating  Understand triggers or actions that need to be taken if there is an EPSS failure 5

Logo Here Scope  This course is intended to provide a basic understanding of the EPSS and your role during outages  It is not expected that you will assume any role other than your typical day-to-day duty; only Facilities/Engineering staff and licensed personnel should work directly with equipment associated with the EPSS 6

Logo Here [Facility Name] 7

Logo Here  [Type of municipal power distribution (above/below ground)]  [Age/vulnerability of infrastructure]  [Unique considerations affecting restoration during outages – e.g., priority restoration area, same line as Fire/Police, etc.] 8

Logo Here  [Level of care 1] ◦ [Number of patients/residents] ◦ [Description of care or general needs]  [Level of care 2] ◦ [Number of patients/residents] ◦ [Description of care or general needs] 9

Logo Here  [Wing/Pavilion/Floor] ◦ Areas covered by EPSS ◦ Areas not covered by EPSS ◦ Population housed  [Wing/Pavilion/Floor] ◦ Areas covered by EPSS ◦ Areas not covered by EPSS ◦ Population housed 10

Logo Here  [Sub-floor, storage area, outdoor area] ◦ Access restrictions ◦ Equipment housed ◦ Unique considerations based on EPSS coverage and power failure (e.g., IT equipment overheat, etc.) 11

Logo Here 12

Logo Here  [Facility Name] has experienced power outages in the past from the following types of events ◦ [Hurricane] ◦ [Severe thunderstorm] ◦ [Winter storm] ◦ [Man-made causes] 13

Logo Here  The longest outage experienced to date was [number] hours ◦ [How did the facility do]  Typically, we experience power outages [frequency] ◦ These are primarily due to [type of event or reason for occurrence] 14

Logo Here [Facility Name] 15

Logo Here  NEVER touch the generator or electrical panels  ALWAYS consult with Facilities/Engineering regarding any electrical issues  DIAL [or Facility Number] if you see or smell smoke or fire 16

Logo Here  The EPSS consists of multiple components that generate and deliver emergency power to portions of a building, including: ◦ Generator unit(s) ◦ Transfer switch(es) ◦ Electrical panels ◦ Distribution wiring ◦ Outlets and appliances 17

Logo Here  The [Facility Name]’s EPSS system is reliant on [Fuel Type]  Fuel is stored in a [Gallons] tank located at [Location at the facility]  The tank is always kept at a minimum of [Gallons or percentage] capacity  Under full operating load, the generator can sustain emergency power for [hours] hours 18

Logo Here  The generator is started once weekly on [day of week] for [duration] to ensure general start- up and operability  [Interval (i.e., monthly)] the generator is run at full load for [duration] to ensure that it can provide adequate power generation  The EPSS is serviced at [describe intervals and extent of service] to assess its components and perform required maintenance 19

Logo Here  [Number] of the Facilities/Engineering staff are trained in monitoring and troubleshooting the EPSS during operation  At least [Number] of this staff is onsite during business hours and [Number] are onsite during off-hours [Alter if on-call during off-hours]  If there are any issues with power supply during outages, contact [phone/pager number] 20

Logo Here  Facilities/Engineering: ◦ Ensure that the generator and EPSS is operating properly during outages ◦ Troubleshoot any issues that arise, contact vendor support as necessary ◦ Monitor EPSS fuel supply, call for additional fuel at adequate intervals as needed 21

Logo Here  You: ◦ Provide the level of care or support to [Facility Name] and its patients/residents as described by your position ◦ Report any abnormalities that you witness during outages, these may include:  Odd noises coming from the generator during operation  Emergency outlets not providing power  Emergency lighting not working properly  Issues experienced when normal power is restored 22

Logo Here [Facility Name] 23

Logo Here [Facility Name] 24

Logo Here  The EPSS is designed such that some, but not all areas of the facility are provided with emergency power during outages  It is important to know what areas are and are not covered so that essential equipment and systems can remain operable during outages, but non-essential equipment can be disconnected to reduce EPSS burden 25

Logo Here Activity:  Briefly describe the areas of your department that are provided with emergency power during outages  What facility systems (e.g., heat, hot water, etc.) will still be functioning during power outages? 26

Logo Here  The following areas of the facility are fully supported by the EPSS: ◦ [Area of Facility]  The following facility systems are fully supported by the EPSS: ◦ [System (e.g., heating, water, A/C, etc.] 27

Logo Here  The following areas of the facility are partially covered by the EPSS: ◦ [Area of Facility]  [Portion(s) covered] ◦ [Area of Facility]  [Portion(s) covered]  The following facility systems are partially covered by the EPSS: ◦ [System]  [Explanation of coverage] 28

Logo Here  The following areas of the facility are not covered by the EPSS: ◦ [Area of Facility]  The following facility systems are not covered by the EPSS: ◦ [System] 29

Logo Here [Facility Name] 30

Logo Here  Some power outages can be anticipated, such as when: ◦ A severe weather event (e.g., hurricane, severe thunderstorm, blizzard, etc.) is expected to interrupt services ◦ The power company has indicated that service may be disrupted temporarily for upgrade or repair  If expected, there are actions that can be taken to lessen any impact from the outage  Always work with your supervisor and team prior to, during and after outages 31

Logo Here  Conduct a brief assessment of your area ◦ Determine which appliances are essential to keep operating and which are not ◦ Make sure essential appliances are plugged into emergency outlets and non-essential appliances are not ◦ Make sure all appliances that have battery back-up are fully charged ◦ Review any expected disruptions with patients/residents to make sure they are prepared as well 32

Logo Here  Regularly assess your area for any abnormalities: ◦ Are all appliances plugged into emergency outlets functioning properly ◦ Are systems supported by EPSS functioning properly (e.g., HVAC, communications, IT)  Maintain situational awareness for any issues that may arise with the EPSS ◦ Odd noises from the generator ◦ Imminent danger to portions of the EPSS  Notify Facilities/Engineering of any potential issues immediately 33

Logo Here  Conduct another assessment of your area: ◦ Are all systems functioning properly now that power has been restored? ◦ Are all appliances plugged into outlets not supported by the EPSS working? ◦ Are all appliances plugged into emergency outlets still operating?  Ensure that all appliances are plugged into appropriate outlets  Charge all batteries that were used 34

Logo Here  Sometimes outages happen unexpectedly due to a variety of reasons: ◦ Infrastructure failure (e.g., transformer failure, etc.) ◦ Man-made causes (e.g., motor vehicle accident involving distribution lines, etc.) ◦ Weather-related (e.g., downburst, tornado, etc.)  Similar to expected outages, there are actions that can be taken during and after the outage 35

Logo Here  Once you realize power has been disrupted, immediately: ◦ Ensure critical appliances and equipment are plugged into emergency outlets or operating on battery power ◦ Unplug non-essential appliances from any emergency outlets ◦ Communicate with supervisors and your team to determine any needs ◦ Communicate with patients/residents and assist as necessary 36

Logo Here  Regularly assess your area for any abnormalities: ◦ Are all appliances plugged into emergency outlets functioning properly ◦ Are systems supported by EPSS functioning properly (e.g., HVAC, communications, IT)  Maintain situational awareness for any issues that may arise with the EPSS ◦ Odd noises from the generator ◦ Imminent danger to portions of the EPSS  Notify Facilities/Engineering of any potential issues immediately 37

Logo Here  Conduct an assessment of your area: ◦ Are all systems functioning properly now that power has been restored? ◦ Are all appliances plugged into outlets not supported by the EPSS working? ◦ Are all appliances plugged into emergency outlets still operating?  Return appliances to the outlets/areas they were found in prior to the outage  Charge all batteries that were used  Check with patients/residents and assist as needed 38

Logo Here [Facility Name] 39

Logo Here  [Facilities/Engineering to insert their procedures here] 40

Logo Here  Don’t panic, notify Facilities/Engineering and coordinate with your supervisor  Check on all of your patients/residents ◦ Make sure they are not injured or agitated ◦ Ensure that all care devices are functioning properly on battery back-up ◦ Provide intervention as needed  Conduct an assessment of the area to make sure equipment is not posing any hazard 41

Logo Here  [This section is reserved for Facilities/Engineering or Administration to have time to discuss any other specific considerations for the EPSS that they want staff to be aware of] 42

Logo Here [Facility Name] 43

Logo Here  SAFETY FIRST – Remember, it is not your role to test, maintain or repair the EPSS or any of its components  NEVER take any action that you don’t feel comfortable doing with regard to the EPSS  ALWAYS communicate any issues or problems with the appropriate person 44

Logo Here  What have we covered: ◦ An overview of the facility, its general vulnerabilities and past experiences ◦ An overview of the facility’s EPSS ◦ A description of what portions of the facility are supported by the EPSS ◦ Actions staff can take for expected outages ◦ Actions staff can take for unexpected outages ◦ Unique considerations 45

Logo Here [Facility Name] 46

Logo Here [Facility Name] 47