Library Advocacy NOW! How to Promote Your Library to Your School Community Holly Bunt Library Director Jane Spencer Lead Service Librarian

The Goal To help school librarians promote themselves to their: Administrators Faculty Members Students Parents School Community Library Advocacy NOW!

Your Goal Be able to justify how your library program enhances your school’s mission In turn, this could protect: Your Program Your Budget Your Job

Know Your Library Program The WRA Library has 2 Components: Library Instructional Program Library Service Program Document: List – Instructional Program & Library Services

Instructional Program

Advocacy ~ It’s All About the Data Always be prepared to justify how your library program enhances your school’s mission Make time to collect the Data No Data = No Evidence Share this Data with your Administrators STATISTIC QUEEN Document: Time to Collect the Data

Data Collected for Instructional Program Library Class Statistics # of Faculty/Subject Areas # of Students Participating # of Classes Taught Topic/Skills Taught Individual Student Conferences Faculty Collaboration & Training LibGuide – Number of Views Hours Tracked for Instructional Program Student Assessments

Collecting Data ~ Library Class Stats DeptClassInstruction/TopicILSRS Teacher Period # Attending Date His.MWH Pre-Research Assignment 1 Mogel/1st119/10 His.MWH Introduction/Pre- assessment 1 Robinson/4th129/10 Sci.Chem. History of the Atom/LibGuide Intro/NoodleTools 1 Butensky/1st169/15 Sci.Chem. Research Session 1Butensky/5th169/15 His.MWH Background Reading 1 Schnupp/3rd129/16 ILS = Information Literacy Skills (we teach) RS = Research Session (we guide)

Collecting Data ~ Library Class Stats September 2015 Library Instruction Sessions41 Students483 ILS32 RS9 September 2015 Departments Sessions English (E) Fine Arts (FA) History (H)33 Language (L) Library (Lib)2 Mathematics (M) Science (S)6

Share ~ Library Class Statistics Number of Library Classes ’14 - ’15 Number of Students Participating in IL Program

Collecting Data ~ LibGuides Guide NameTotal Views Modern World History14,414 Ong Library LibGuides7,153 Biology Research Project3,088 Student: General Information1,101 Chemistry: The History of the Atom825 AASL Conference Presentation655 Cool Tech Tools!558 General Research Guide420 U.S. History Project360 Library Services:

Collecting Data ~ IL Time Chart IL Program - Category Descriptions CR - Citation Reviews - Reviewing student citations CI - Classroom Instruction - Instructional classes & research sessions LP - Lesson Plans - Updating & creating ISA - Individual Student Appointments - Working with a student for longer than 10 minutes, conferences IA - IL Assessments - Creating, grading, analyzing data and generating a report; Student self-assessment surveys IE - Instructional Enhancements - Updating & creating instructional sheets, handouts, presentations, Libguides PM - Program Management - IL Meetings, Scheduling classes & conferences, Planning, Working with statistics, Creating proposals, Evaluating resources, Promotion, s, Database accts., Writing student conference reports or other reports/notes related to student interviews, citation reviews, etc. PD - Professional Development - Conferences, Webinars, & professional meetings; Writing & reading conference summaries; Practicum students; Presentations ST - Support Tasks - New Staff Training, looking for sources for students, Class set-up, Reviewing lesson plans & handouts, Observing a librarian teaching a session, sitting in on student presentations (e.g., ST), running reports through Turn It In O - Outreach - ECHO in Library category; Cool Tools; Personal research assistance for teachers and staff; Year-end faculty survey; Instructional Program LibGuide

Collecting Data ~ IL Time Chart Record time on TASK Calendar – in Google Calendars Format: Minutes (Date) Subject Description Category

Collecting Data ~ IL Time Chart

Share ~ Hours Devoted to IL Program Hours% % Library 38119%72530% English 1859%1978% History 1648%102143% Senior Thesis 1,14456%27311% Science 1538%1898% Total Hours

Share ~ IL Program Reports Tabs: Program Overview Teaching Calendar Conference Schedule Statistics Outreach Archives: Overview Archives: Outreach

Collecting Data ~ Student Assessments Overall increase in scores

Collecting Data ~ Self-Reflection Surveys Google Forms used to administer survey Students provide feedback on: Project/Research Process Librarians/Classes/Conferences Resources Used

Student: Self-Reflection Surveys Student Comment “I learned which sources were reputable and which were not. I could not tell before we started this project.”

Student: Self-Reflection Surveys Student Comment “I learned about the importance of checking the accuracy of a source and the authority of the author. I also learned about how much personal bias can affect a piece of informational writing.”

Student: Self-Reflection Surveys Student Comment “Although I knew a lot of the information beforehand, I never really knew how to use a database. It is a great tool that I will be able to use from now on.”

Student: Self-Reflection Surveys More Student Comments

Library Service Program

Library Services Defined Acquisitions/De-Selection Cataloging/Processing Circulation Communications Displays Faculty Support Leisure Reading ONGoing News blog Library Handbook New Materials List Marketing WRA Authors & Artists Collection

Data Collected for Library Service Program Number of Students in the Library Day, Evening, and Weekend Circulation Items Ordered Special Requests Computer Lab Usage Study Room Usage

Data is Collected in Many Formats

Collecting Data ~ Google Forms

Collecting Data ~ Study Hours

Collecting Data ~ Defending the Building February 2014 – Student Survey

Collecting Data ~ Study Rooms Tuesday - NightRm. 1Rm. 2Rm. 3Rm. 4Rm. 5Rm. 6Rm. 7Rm. 8 7:00pm-8:00pm :00pm-9:00pm :00pm-Close

Share ~ Library Service Program

Share ~ ONGoing News blog The blog postings emphasis our events, reading recommendations, and activities The blog has a very free-flowing and spontaneous nature.

Library Service ~ Having Some Fun!

Library Service ~ Host Events Board of Trustee’s Dinner Parent Dialogue Community Service Day

Library Service ~ Special Events Chocolate Day For Faculty & Staff Candy Guessing Jar Toys for Tots Cookie Reception Sunday Coffeehouse

Library Service ~ ATT Collection

Library Services ~ Cool Tech Tools! TOTAL VIEWS = 551 Monthly Breakdown: Aug Sept Oct Nov Dec Jan

Completed TasksDate: Library Accomplishments Name: Upcoming Tasks Data Collection ~ Instructional & Library Services Accomplishment Sheets Document: Sample Accomplishment Sheet

We Must be Doing Something Right! Ong Libray received the highest percentage of votes for: “What is your favorite non-dormitory building on campus?” WRA’s Viewpoint

Who will be your cheerleaders? Administrators Faculty Members Students Parents School Community Library Advocacy NOW!