Visit to Uantwerp Libraries Jennifer Van den Avijle

Introduction Libraries in the past, present and future A closer look Biomedical Library Exact Sciences Library Library of Mathematics and Computer Sciences Website 3

Libraries in the past, present and future

2003: UAntwerp RUCA, UIA and UFSIA merge: University of Antwerp Centralization of small seminar and department libraries Collections move and merge shelve space vs. size of collection: Puzzle! Uniform cataloguing Uniform labelling Accessibility: All books no longer than 24h unavailable Libraries did not close, not even 1 day! 5

Merging and centralizing the collections 6 UIA - LZ Biomedical Library Library Law, Political and Social Sciences Library Language and Literature and Natural Sciences RUCA - CBG Library Natural Sciences and Biomedical Sciences RUCA - CB Library Mathematics and Computer Sciences Campus Drie Eiken (CDE) Biomedical Library Campus Groenenborger (CGB) Exact Sciences Library Campus Middelheim (CMI) Library of Mathematics and Computer Sciences UFSIA Library Law, Economics, Political and Social Sciences,... Stadscampus (CST) Library of Human and Social Sciences Before 2003 After 2003

2013: Integration of Polytechnic courses All academic courses integrated More campus locations Integration of collections Dramatic increase in student numbers 7 CampusCourses Campus HobokenKdG Applied Engineering Sciences Library Campus MerksemRehabilitation Sciences and Kinesiology Campus MutsaardDesign Sciences Campus PaardenmarktApplied Engineering Sciences Campus ZuidApplied Linguistics

8 Campus Campus Drie Eiken Campus Groenenborger Campus Hoboken Campus Merksem Campus Middelheim Campus Mutsaard Campus Paardenmarkt Campus Zuid Stadscampus

Centralization of integrated libraries Campus Merksem (CME) Rehabilitation Sciences and Kinesiology Campus Paardenmarkt (CPM) Applied Engineering Sciences Campus Merksem (CME) Applied Engineering Sciences Campus Zuid (CZU) Applied Linguistics Campus Mutsaard (CMU) Design Sciences Library Campus Drie Eiken (CDE) Biomedical Library Campus Groenenborger (CGB) Library of Exact Sciences and Applied Engineering Campus Middelheim (CMI) Learning centre Stadscampus (CST) Library of Human and Social Sciences Campus Mutsaard (CMU) Design Sciences Library Integrated librariesRemaining central libraries

10 X X X X Campus Campus Drie Eiken Campus Groenenborger Campus Middelheim Campus Mutsaard Stadscampus

A closer look

Biomedical Library Campus Drie Eiken

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14 Ground floor: traditional library Collection Silent study areas PC and copy First floor: new library functions Open study landscape Didactical materials 2018: Renovation  Rethinking lay-out in function of use Infrastructure

Four years after opening: capacity problem Biomed Depot project Evaluation of collection Cancelling subscriptions “Pruning” collection Move to closed stack Partial conversion to E-collection Collection 15

Collection 16 Integration of collections: even more space needed! 2013: Kinesiology Near future: Biology All actions on the collection need authorisation from library advisors: written motivation.

Visitors 17 Manual count: Visitors present in the library at specific hour(s) During examination periods: hourly count Automatic count: Visitors going in and out Per hour, day, month, year, … Why? Evaluation opening hours Predictable force for use of library

Visitors 18 Trends: Rising numbers: (36%) Busiest during exams Demand for a variety of study places

Visitors 19 During examination periods: Web application shows available study places

Opening hours 20 Evaluation on request or proactive analysis of visitor counts During academic year: Weekdays until Saturdays until Extended hours during examination periods: Weekdays until Saturdays until 17.00

Staff 21 Five staff members man the desk, small back-office Tasks: No acquisition or cataloguing Maintaining collection E-info IBL and closed stack … Flexibility required

Exact Sciences Library Campus Groenenborger

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25 Infrastructure 2016: Renovation Double in size: m² Additional closed stack New library functions

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Well-spaced collection Biology and Natural Sciences + closed stack Near future: New Library Natural Sciences and Engineering Sciences Moving Biology to Biomedical Library Integration Mathematics, Computer Sciences and Engineering Book collection Current journal subscriptions Collection 27

Visitors 28 Trends: visitors (+65%) and rising Very busy during examination periods Demand for a variety of study places

29 Opening hours Weekdays until Student workers man the desk from Staff One permanent staff member No back-office

Library of Mathematics and Computer Sciences Campus Middelheim

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Infrastructure 33

34 Staff Two staff members man the desk, small back-office Visitors Only a few visitors a day: expensive library! Collection Math and ICT collections Move to campus Groenenborger and closed stack No new collection!

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36 London Metropolitan University

37 Saltire Centre - Glasgow

Website

39 New website for University of Antwerp Laying the foundations: Dept. Communication and ICT Functional analysis Content management system Communication structure and guidelines Content: Each department Select team of library staff Head of library departments Consultant

40 Making of… the library website Summer 2012 first information session Creating a new sitemap Writing texts for each item in the structure Delivering content to ICT (in templates) Training sessions CMS (Content Management System) Refining content: adding links, photographs, last changes,.. Implementing Library Services 15th of July 2013: Live!

41 Let’s have a look:

42 Questions? Jennifer Van den Avijle Head user services