April 5 th, 2016

 Introduce Our Payroll Team  Who to contact  Department Contact List  Summer Benefits  Graduate Student Processing  MSI  Expense Transfer Update  Payroll ListServ  Future Plans

 Questions about:  Benefits- Contact Mike Olin  Retirement- Contact Ron Collins  Direct Deposits- Contact Kim Lawton  Payroll Processing- Contact the Main line and we will route your call as appropriate  This includes Personnel Action Forms, Expense Transfers, Expense Assignment Actions, Position Actions, PEARs, Positive Pay and more.  W4, Name and Address Changes- Contact Ashley Bidle  Social Security Number Changes or Temporary Payroll Processing Numbers- Contact Collette McCaskey  International Employee Questions- Contact Stephanie Jodel Krumm

 The department contacts for payroll questions has been posted to our site   Contact Us  Departments Payroll Contacts  View List  You are more than welcome to tell employees about this list to know who they should contact within their department  If there are changes for your department on who should be listed as the contact, then please notify Ashley to make these

 Monthly Reconciliation of Health Contributions and Premiums  On the last pay period of academic work year, we withhold multiple medical, life insurance and surcharge premiums to ensure summer coverage  This means the impact on NetPay will show as follows:  UMP Classic- Single: $42.00/$294.00, FF: $120.50/$  Group Health Vaule- Single: $40.50/$285.30, FF: $116.50/$  Life Insurance Deduction- varies on depending on selected coverage  Premium Surcharges  Tobacco Users: $12.50 X 2 = $25.00 per month  Spouse Coverage: $25.00 X 2 = $50.00 per month  This means the impact on NetPay will show as follows:  Tobacco Surcharge: $12.50/$87.50  Spouse Surcharge: $25.00/$175.00

 Health Insurance Premium Table  More Options Online

 The Summer Deadline Schedule for Payroll can be found on our website under DEPTPAY users   The fall/spring is also available online  Cut off dates to prepare for the fall semester!  PERMS deadline for August 2 nd half: MONDAY August 22 nd  Payroll Calculation for August 2 nd half: THURSDAY September 1 st

 Dates To Watch Out For!  Time/Leave Reports with LWOP need to be submitted to HRS first!  Submitting them in a timely manner creates less overpayments  Time Reports with no LWOP submit to Payroll  Submitting before the deadline to ensure the report gets processed on time  PEARs  Check them early!  Hand drawn and Qwik Check Request  Deadline is noon on payday  Overpayment deadline  9am-Typically 2 days after PEARs open  Final deadline on payday!

 Summer Assistantships  Cancel assistantships for classes that don’t make enrollments  Summer QTRs will run on the June FIRST HALF payroll  Fall Assistantships  Please get appointments and funding in by TUESDAY August 18 th  Confirm appropriate funding for appointments with QTRs  Grad Assistants need to be enrolled in 10 to 18 before the Grad School will begin the review process  Grad Students can sign up for payroll deduction for the full year in the fall if they will have continuing appointments in the spring Grad School begins to process fall grad appointments: MONDAY July 25 th

 Graduate Assistantships  Graduate Assistantship processing training will be offered by the Graduate School this summer on July 12 th 9:00-10:30am, in Lighty 405.  Register through the Instructor Led Training HRS site:  For training on how to fill out the grad payroll deduction request, see our tutorial at:

 We will be using our listserv, Payroll-news, to communicate payroll information  Please sign up here:  Select the list “Payroll-news” to join

 Hiring Internationally  Tax Determination Questionnaire  Treaty benefits  When discussing taxes with an international visitor please use the following verbiage: “You may be eligible for treaty benefits that could lower your taxes.”

 Payroll has created and simplified the Expenditure Transfer Form to become more user friendly and to be able to incorporate the needs of the departments  These forms are for retroactive account transfers from EAAs, PAs and ETRs  We are working with departments on a volunteer basis, to fill out the Expenditure Transfer Form and will be holding another meeting to review this process with departments in the near future.

 We are excited to be moving forward in payroll!  Things to look for in the upcoming months:  Direct Deposits ONLINE We will let you know updates along the way!

If you have any questions, concerns, or ideas on what would be beneficial to learn about please ask away! If you would rather us:

If you attended this live training session and wish to have your attendance documented in your training history, please notify Human Resource Services within 24 hours of today's date: This has been a WSU Training Videoconference