Working together for excellence in education, research and operations through Information Services Deployment of the Microsoft ® Enrolment for Education Solution (EES) agreement Version 7.2 | 31 May 2016

Working together for excellence in education, research and operations through Information Services Microsoft ® Enrolment for Education Solution (EES) Signed October years Until end AY 2017/18

Working together for excellence in education, research and operations through Information Services It covers: All matriculated students All ‘core’ University staff All staff from participating non-University institutions 20,000 students (100%) 13,714 ‘core’ University staff

Working together for excellence in education, research and operations through Information Services 6 Non-school institutions From: University Institutions (except those whose IT services are managed by the CSCS or Judge Business School) Participating Colleges and some other institutions 27 Colleges 128 Departments

Working together for excellence in education, research and operations through Information Services Core & Enterprise CALs Licences for access to (not the actual software): Advanced Threat Analytics Exchange SharePoint ® Skype for Business (was Lync) System Center Configuration Manager System Center Endpoint Protection Windows ® Server Now in place…

Working together for excellence in education, research and operations through Information Services Now available for staff… Windows ® 10 Professional, Enterprise & Education Upgrades from Windows 7 and 8, and earlier versions on qualifying machines downgrade rights N.B. Outlook 2016 requires minimum of Exchange 2010 (e.g. not suitable for UAS Desktop workstations yet because they use Exchange 2007)

Working together for excellence in education, research and operations through Information Services Office ® 2016 Professional Local installation on institutional PCs (Windows ® /Mac OS X) Perpetual use rights N.B. Outlook 2016 requires a minimum of Exchange 2010 Now available for staff…

Working together for excellence in education, research and operations through Information Services Blue Active Directory A tightly-managed University-wide Active Directory Enables synchronisation of existing directory services Syncs to Microsoft’s Azure AD Now deployed

Working together for excellence in education, research and operations through Information Services Office ® 365 ProPlus Desktop software and licences For all eligible staff, and matriculated students Install on up to 15 personal devices – 5 desktops/laptops, 5 tablets and 5 smartphones Now available for qualifying staff and students…

Working together for excellence in education, research and operations through Information Services OneDrive for Business 1TB cloud-based personal filestore May increase in future N.B: Reported limitations of its file sharing are currently being investigated Now available for qualifying staff and students…

Working together for excellence in education, research and operations through Information Services Coming soon for students and teachers: access to all other Microsoft ® products in the classroom/lab DreamSpark™ Premium Access to all Microsoft products For students and teachers… “…for the purpose of furthering their learning and research efforts”

Working together for excellence in education, research and operations through Information Services Work in progress for staff and students: integrated , calendar and contact management NOTE: All dates are provisional and may be revised following pilot phases & governance approvals Exchange Online Design, planning and consultation phase now underway Phased introduction/migration Being piloted by UIS, then ‘early adopters’, then ‘on request’ for staff Being considered for future student intakes (TBD, subject to approval)

Working together for excellence in education, research and operations through Information Services Exchange Online roadmap NOVEMBER University Library (Digital Services) & other early adopters OCTOBER (target) Migrations from other services possible All dates are provisional, and subject to change JULY UIS to be an early adopter JUNE Config., and testing MAY Low- level design APRIL High- level design

Working together for excellence in education, research and operations through Information Services Being planned for staff and students: online collaboration and document management SharePoint ® online Project initiated in April For deployment by communities Deployment schedule to be confirmed

Working together for excellence in education, research and operations through Information Services Yammer Web-based, private social networking app ‘Viral’ release within UIS as pilot group Wider take-up on hold until Microsoft ® release tighter integration with the rest of Office 365 (due end April 2016 ) In the pipeline for staff and students: private social networking for business

Working together for excellence in education, research and operations through Information Services Available for staff (although not recommended): Office ® 2016 licencing for home PCs Microsoft ® 2016 Home Use Program or Work At Home Program (t.b.c.) installation of Office 2016 on a home PC, for work use staff incur a personal cost (~£10) N.B. Office 365 ProPlus is already available at no cost to staff

Working together for excellence in education, research and operations through Information Services Skype for Business (was Lync) User requirements to be captured Evaluation necessary against similar services currently available (Cisco Jabber) Future consideration for staff and students: online communication

Working together for excellence in education, research and operations through Information Services Continuous improvement: University Active Directory Blue AD Currently only used for Microsoft EES (minimum requirements only) Move into production Gather user requirements Ongoing consultation, design and development cycles

Working together for excellence in education, research and operations through Information Services How to get the software Office ® 365 ProPlus & OneDrive for Business UIS website UAS staff website CamBens website (coming soon) After you have set up your University Microsoft account: Microsoft Office Portal portal.office.com Office ® 2016 Professional UIS Software Distribution website

Working together for excellence in education, research and operations through Information Services End-user support for Microsoft ® products In addition to Microsoft’s online help documentation, user support is available from: Local IT staff UIS Service Desk in person, by phone or by UIS project manager: Product specialists

Working together for excellence in education, research and operations through Information Services Provisioning queries Am I entitled to...? Why isn’t it working...? UIS provides support for Cambridge-specific EES queries, e.g. [licensing] [user support]

Working together for excellence in education, research and operations through Information Services Please note that these are Microsoft Cloud products, and are governed by its strategic roadmap The University of Cambridge has very little influence over Microsoft’s future strategic developments and product/service upgrade paths Microsoft’s roadmap

Working together for excellence in education, research and operations through Information Services Talk to your UIS Relationship Manger Your institution’s dedicated UIS Relationship Manager acts as a mutual go-between, to: get answers for you learn how UIS can better help you to meet your institution’s own IT needs keep you up-to-date with Information Services’ news and service enhancements. Who is your Relationship Manager? UIS website > About Us

Working together for excellence in education, research and operations through Information Services Information Services Roger Needham Building 7 JJ Thomson Avenue Cambridge CB3 0RB