Safeguarding and Protection 1

RIBI Protection Policy- Purpose Ensure the well being of Rotarians and those we support Meet legal requirements Make sure we are covered by RIBI Insurance Provide guidance, support and advice Important - not a bureaucratic exercise 2

Policy Statement The Protection and Safeguarding of children and adults who may be deemed vulnerable, is a paramount concern for every Rotarian. It is the duty of every Rotarian, to ensure, to the best of their ability, the safety and well being of those children and adults with whom they come into contact during their Rotary duties. The rights and needs of the children and adults who may be vulnerable takes priority. 3

Insurance Requirement Clubs MUST Accept The Protection Policy by signing the Acceptance Form (Copy to be sent to DPO for Information) And Clubs MUST Carry Out A Risk Assessment for every Rotary organised event 4

Planning A Risk Assessment must be carried out for every planned activity. Include whether any Rotarian or Volunteer requires a DBS check. Plan the taking of photographs 5

Changes in 2012 On 1 st December 2012 the Independent and Safeguarding Authority (ISA) and the Criminal Records Bureau (CRB) combined to become the Disclosure and Barring Service (DBS). This means there would be one authority carrying out Criminal Records Checks and Checking the Barred Lists (people who had been barred from working with Children or Adults) ~~~~~~~~ 1 st December 2012 Criminal Records Bureau (CRB) + Independent Safeguarding Authority (ISA) = Disclosure and Barring Service (DBS) = All Checks carried out by one Authority 6

DBS Checks – required When Rotarians meet the 3 criteria:- Are in a Regulated Activity with Children ( teach, provide advice,supervise, etc drive a vehicle solely for children) In a Specified Establishment, (school, youth club, etc) And Meet the Time Requirement 7

Once a week or more 4 days or more in a 30 day period Overnight between 2.00am-6.00am 8 Time Requirement

Regulated Activity Relating to Children 1.Unsupervised Activities Teach, train, instruct, care for or supervise children, provide advice/guidance on well being, drive a vehicle solely for children. 2.Specified Establishments Schools, Academies (provision of full time education to under 18’s) pupil referral units children’s homes, child care premises, children’s detention centres, family/children centres 3.Personal Care * / Health Care * For example washing or dressing; or health care by or supervised by a health care professional. 4.Registered Childminding * and Foster-Carers * 5.Day to Day management on a regular basis of person providing a regulated activity. 6.Welsh Offices This does not include family or personal arrangements * Even if done only once 9

Supervision One of the key changes in legislation from September 2012 is the introduction of “Supervision” as part of the criteria for the definition of Regulated Activity. The Statutory guidance: Regulated Activity (children) - supervision of activity with children which is regulated activity when unsupervised. In such a case, the law makes three main points: there must be supervision by a person who is in Regulated Activity; the supervision must be regular and day to day; and the supervision must be “reasonable in all the circumstances to ensure the protection of children”. Supervision is required to be consistent for the duration of the activity regardless of the length of time involved. For example if an activity runs for several weeks the supervision must be constant throughout and not intensive at the beginning and tapering off towards the end of the time. This clearly defines the definition of the Supervision required for any activity and anything less than the required criteria makes the Activity Unsupervised and therefore Regulated and requiring the Enhanced DBS check. 10

Activities with Adults There is now no definition of “Vulnerable Adult” The Adult is only deemed “Vulnerable” by the nature of the Service Provided. The focus is on the activities and not on the setting, location or the personal circumstances of the adult No minimum number of times.Can be only once 11

The 6 Categories Relating to Adults Health Care Personal Care Social Work Assistance with Household Affairs Assistance with the Conduct of Affairs Conveying an Adult 12

Conveying an Adult When conveying an Adult they are only Vulnerable depending on the service provided. Driving to a concert, tea party, bingo, social event they are NOT Vulnerable Driving to a Memory Cafe, Hospital appointment etc. relating to their condition they are Vulnerable 13

DBS Procedure by CPO Confirm requirement with DPO Checks cannot be made “just in case” – there has to be a specific activity. Get forms from DPO – Form C Self Disclosure no longer required. Ensure “Guidelines for Completion” are followed Complete “Verification Form” to confirm Identity Complete DBS Form to confirm Identity, and Current Address 14

Continued Confirm with DPO completion of Section X Send DBS Form to DPO with Verification Form for Counter signature and sending to DBS 15

DBS Update Service New Update Service June You may never need to apply for another DBS check again If you subscribe to the Update Service an organisation will be able to go online, with your consent, and carry out a free, instant check for the same workforce, where the same type and level of check is required to find out if the information released on the DBS certificate is current and up to date. DBS filter certain old and minor cautions and convictions, reprimands and warnings from criminal record certificates 16

DBS Clearance Certificate Within 14 days of Receipt of Certificate from DBS Register on line for “Update Service” Free of Charge for Volunteers (Rotarians) Send signed Update Service form with DBS Certificate to DPO to record details. DBS Certificate will be returned to Individual 17

Activities with Children or Adults- Code of Behaviour Make Rotarians Aware - Common Sense Treat with respect - culture Own appropriate behaviour Respect young person’s/adults privacy Be aware of behaviour that could be mis- interpreted – touching etc No Sexually provocative comments – even in fun Avoid physical rough and tumble games Be clear on what behaviour is unacceptable and consequences 18

Activities with Children Rota Kids/Interact Clubs - The Rotarian Mentors for a Rota Kids or Interact Club should have an enhanced DBS check Kids Out - As a “one off” event Kids Out does not meet the criteria for DBS checks – so are not required RYLA- DBS checks for Rotarians dependant on type and length of activity- Additional Personal Accident Insurance required for participants –contact Insurance Company (Rotarians are covered). 19

Continued Youth Service Competitions- No DBS Checks required – “Supervised” activities as parents, teachers present Father Christmas does not meet the criteria for DBS check Guidance for all Christmas Activities is on the RIBI web site Vocational Exchange (VTT) - The outgoing team could well be hosted with a family that has children. Therefore they should have an enhanced DBS check as it will involve an overnight stay. 20

Photographs All Youth Service Competition Application Forms have Agreement for Photographs Check with schools re Photograph policy Where possible have Rotary Photographer indentified Use signs if No Photos to be taken Ensure written consent given if photo to be published – Form G (existing policy) 21

Youth Exchange-Youth Camp Home Hosts –1 Year Exchanges –all Adults (18+) in the household – Enhanced check Short Term Exchanges- All Adults in the household – Enhanced check N.B. Checks can now be carried out for 16 year olds. 22

Home Hosts Home Hosts complete application form Home Visit carried out and form completed Can be CPO/DPO/YEO If Rotarian family visit by independent person. (i.e. not a member of their club) All forms to be retained indefinitely Refer to District Youth Exchange Officer or Youth Exchange Manual 23

Allegations of Abuse Remember Abuse takes different forms. - Physical, Bullying, Social Media, Neglect, Emotional, Sexual, Financial. Abuse can be defined as “What makes the recipient feel they have been abused” 24

Allegations of Abuse by Child/Adult Listen - Re-assure right thing to tell Don’t make promise not to tell– have to share Record Do not investigate –(job of police/social services) Inform CPO/DPO/RIBI P.O Seek advice re seriousness –further action Ensure safety of young person/adult 25

Allegation against a Rotarian Rotarian Contact Legal Advice helpline (Quote TT8/ ) See Bartlett Insurance Document for Clubs Financial support and legal advice if possible criminal offence ONLY if above contacted first. Listen to allegation – say nothing Record 26

Common Sense Common Sense, good planning and good practice can avoid problems Always seek advice if unsure – District Protection Officer – Dudley Clark Tel: Or RIBI Protection Officer – Sandy Aked-Walker Tel: ,Mobile: , / 27

Finally Enjoy your Rotary 28