Education Management Information System Redesign for Longitudinal Data (EMIS_R) Presented by: Office of Information Policy and Management November 18, 2008

What is SIF? SIF = Schools Interoperability Framework Provides a technical blueprint for enabling diverse applications to interact and share data Can be used horizontally or vertically

EMIS Redesign (EMIS_R) What Is EMIS_R –New Vertical Reporting Framework (VRF) Using SIF (Schools Interoperability Framework) Standards ITC to ODE –Pieces to framework are hosted at the ITC –Vendor responsibility stops at the ODE ODS (operational data store) –SSID Enhancement Operates in a SIF environment

SIF Vertical Integration Benefits Automated, real-time data collection LEA/ITC review of data Accurate, high quality data Reliability and Security

SIF Terms – Vertical Reporting Zone –a logical collection of applications, agents, and a ZIS that exchange information with each other. Zones can be set up to exchange data at different levels. They are typically established at the district level, and are also frequently set up for each school. Agent –A software program that serves as the intermediary between the software application and the ZIS Data Collector –A software program responsible for collecting data from local SIF-based data sources or non-SIF sources and for managing the reporting processes at the regional site. Zone Integration Server –A software program that serves as the central communications point in a SIF Zone Report Collector –A software program which enables the user to manage the data collection process through the vertical reporting framework Report Manifest –Technical definition of the data elements to be collected and the valid timeframes for the collection. It is through the manifest that previews, validations, timeframes are defined for a data collection.

Vertical Reporting Framework Components –Application –Application Agent DASL, eSIS, USAS, USPS –Data Collector – district user interface –Zone Integration Server (ITC & ODE) –Report Collector – ODE user interface

Vertical Reporting Framework What impact is there if the district does not utilize an application that supports SIF? –Flat file submission continues – but not forever FY15 is a potential year for districts to have applications which support SIF Time is Needed –Districts need time to convert –Software Vendors / ODE need time to ensure that all data elements are covered via an application supported by SIF

Vertical Reporting Framework So How Does It Work –Request / Response Methodology –Simply Stated: ODE sends a request - Report Manifest  District responds

CONFIDENTIAL Copyright© Edustructures 2008 EMIS_R District SEA Internet Data Store SIFWorks VRF Report Collector Report Adapter SIS Application Other SIF-Enabled Applications SIFWorks VRF Data Collector Other Applications

Vertical Reporting Framework

Data Collector Hosted by the ITC District/ITC User Interface Access –Single sign on –Role based Reviewer Collector Submitter

Data Collector Data Sources –Set up of data sources occurs through your ITC SIF enabled applications (DASL, eSIS, USAS & USPS) Non-SIF enabled applications –Flat file is placed in a predetermined location Length of Time –Size of district will impact how much time is needed for a collection to complete –Pilot will help to inform

Data Collector Four Main Stages –Collection –Preparation and validation –Preview –Submission Three Main Tabs –Collection Requests –Collection Status –Submissions

Data Collector Collection Requests Tab –This is the main tab that districts will use –Report Manifests are listed (see slide 5) –A collection for any manifest listed can be started from this tab stopped from this tab if a collection has begun and not yet finished Validated Reviewed Cancelled

Data Collector Collection Requests Tab cont’d –Report Preparation and Validation Able to review the data collection in a formatted view – can be downloaded Able to review the validations which occur at the DC level –Valid options –Within district checks Submission can occur if data does not meet validation Not all invalid data is included in the submission to ODE –Dependent on error type

Data Collector Other Main Tabs –Collection Status & Submissions A means by which you can monitor the data submission process –How far along in your collection –What the status is once the data is sent to ODE

SSID Enhancement Within the SIF Framework If not using a SIF enabled application the enhancement does not impact you. How does it work –Dependent on 9 required elements being entered –When entered the request automatically goes to the SSID system and returns an SSID (ideal situation) –Multiple matches – solving as is today

SSID Agent SSID Agent (Exact Match or No Match Scenario) CONFIDENTIAL Copyright© Edustructures 2008 SIS SSID Interface Student Resolver Agent ITC ZIS ZIS Unique Student Identifier Application School or District Staff Enters Student Information Unique State ID issued System returns unique State ID District SSID Vendor Internet

Timeline 2008/2009 Pilot Hardware/Install TrainingPerformance Period Pilot MEC, NOACSC, NWOCA 11 Districts K, M, & P Training Regional Sites Training Districts ITC/ODE Statewide testing of VRF C, M, N, & P + new reporting period software waiver districts – limited participation Dec Jan Feb Mar Apr May Jun Training – Districts Hardware/Install Remaining Regional Sites

Changeover to EMIS_R When will the actual change to the new VRF begin? –Discussion still on-going –Not Yearend –Potentially the new Graduate Reporting Period (but not prior to July) –Financials??? –October 2009 – YES!

Questions?