Software Solutions for Vehicle Rental, Leasing and Fleet Managment

2 About BMS Company BMS International Systems Development Ltd. BMS develops and implements sophisticated and easy to use “all-in-one” software for Vehicle Rental and Leasing Companies. The BMS system is in use since 1997 and based on more than 20 years of experience in the development of software for the vehicles industry. BMS is a software company jointly owned by HMS Consulting Group and Domicar. The BMS system has proven ability in managing small and large fleets (up to 50,000 vehicles).

3 The BMS Software Package A comprehensive, modular software package for Car Rental and Leasing Companies, adaptable to the client’s specific needs. The main applications are: BMS Vehicle Rental Management. Leasing. Management (LeaseWare) Outbound Rental Reservations. Fleet Management. Car Sales.

4 The BMS Software Main Modules  Vehicle Rental System  Vehicle Leasing System  Vehicles Ordering  Fleet Management  Sophisticated Pricing System  Customer Relationship Management  Work Orders and Invoices  Accidents and Damages System  Agents Managment  Fuel Management System  Vehicle Breakdown  Invoicing System  Traffic Tickets Management  Customer Complaints Management  Outbound Reservations  Car Sale  Reports and Queries  Control & Management Tools  Interfaces with external systems

5 Advantages of the BMS software BMS All in One - Software Package Friendly user interface - BMS has logical and graphical applications designed for speed and efficiency. Management Tools - Designed to increase revenue and profitability and reduce expenses. Records and tracks every vehicle activity transaction in one place, shared among all the BMS modules. Modular software that can serve anyone from a small local company with one user to an international corporation with hundreds of simultaneous users (suitable also for vehicle workshops and car dealers). Multilingual user interface - Supports any language and country localization.

6 More Advantages of the BMS software We know that each customer is unique and has different needs. The BMS software is very dynamic and flexible and can be customized to customer needs. BMS have a multiple currency calculations – Unlimited, simultaneous use of any number of currencies. BMS new leasing software (LeaseWare) is the most comprehensive and advanced vehicle leasing system in the market. The company is constantly improving its products implementing the very latest technologies. Constant updates to the system to match client needs. Those and other features makes the BMS the leading system for the car rental and leasing market.

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8 Reservations Screen Receives reservations from different sources: Internet, Travel Agents, Central Reservation System…

9 Some of the Functionalities Supported by the Booking Engine 1)Request specific make/model and even specific vehicle. 2)Assign customer and additional drivers (with/without additional charge). 3)Request for confirmation from rental station and if required deny booking. 4)Ability to restrict availability by car group / date / location / rental duration/etc. 5)Order special equipment (e.g. Ski racks, baby seats,…). 6)Manage Delivery and Collection information. 7)Store flight details. 8)Ability of receive bookings directly from GDS partners. 9)Ability to receive bookings from the Internet. 10)Manage vouchers and pre-payment at reservation time. 11)Ability to modify and cancel reservations (store the cancelation reason). 12)Book domestic or international rentals. 13)Check if stations are open/closed. 14)View customer statics (e.g. previous booking history, number of cancelations, revenue,…)

10 Example of the Quick Customer Search In the above example, the system displays all customers with names similar to ‘Shaked Dana’ The first customer is the one with a reservation for today. Selecting the customer loads the relevant reservation details.

11 Opening a Rental Agreement 30 Seconds – The time it takes to create a new RA by average user

12 A Gantt Chart for Rentals Forecast For example, you can view the rentals forecast in December, and decide a business decision according to the results )e.g. Offsell). Vehicle Class= ECMR Colored by the vehicles location

13 Advanced Pricing System  Easy, flexible and fast setup of new price lists.  The ability to create various rates by using many business parameters.  Defining special rates for companies, customers, country, vehicle class etc.  Various insurance options and linkage of the insurance tariffs, customers, agents, etc.  Allow importing rates directly from Excel.  Unlimited charging options  Special rates for agents  And much more…

14 Optional Charges Set-Up You can add unlimited charge options, which will charged automatically or manually in the rental agreements according to the business rules.

15 Optional Charges Set-Up  You can select the Rate Calculation Type. For example: by Rental Time, Percentage, Fixed Price…  You can define the tax rules per each charge option and country.  You can assign a specific charge option to specific location (e.g. Premium).  You can define minimum and maximum limits to a charge option.  And much more.

16 More Profitability Tools in the Pricing System  High Season Rates  Upsell Rates  Underage Drivers  Offsell (tariff blackout)  Drop Off  Option to charge Additional drivers  And much more…

17 Customer Relationship Management (CRM)  Clients Management screens (Private and Business)  Documents all the clients activities.  Saves the customer preferences. E.g. preferred vehicle model, insurances, charging options, etc.  Client Charges Query screen  Handle customers complaints  Customers queries and reports  Automatic s and SMS  And much more.

18 Driver Information Management

19 Recording the activities of the clients and suppliers

20 Club Members Management  Loads automatically into RA/Reservation the club member tariff and preferences.  Ability to manage the club member points and to pay with points

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22 The Main Screens in the Fleet Management  Vehicle Details Management  Vehicle Maintenance  Staff Use and Vehicle Transport  Accidents and Damages  Work Orders and Invoices  Vehicle Equipment  Vehicle Break Down  Vehicle Exchange  Fueling Control  Vehicle Condition (graphical)  Vehicle Usage History  Reports and Queries  Traffic Tickets  Operations Control  Vehicles Ordering  Breakdowns

23 Vehicle Details Ability to load automatically vehicles list from MS-Excel and other electronic files.

24 Damages and Accident Reports The self participation charge will be displayed automatically according to the agreement with the customer.

25 Vehicle Condition Register an track graphically damages and malfunctions. Ability to print a sketch with the vehicle’s condition on any given date.

26 Working Order and Invoices (include printing orders for workshops) Including reservation printout for the workshops

27 Suppliers Invoices Query Query all the vehicle maintenance and repairs.

28 Handling Traffic Violation Tickets Quick handling of traffic tickets. Automatically prints declaration and RA. Creates debit notes automatically.

29 Handling and Tracking Vehicle Fueling Including a printout of Fueling / Washing reservations for gas stations. Fuel Control System - Fueling Deviation Report.

30 Vehicle Exchange Tracks and records every vehicle activity

31 Manage Vehicle Breakdown Process With this module the users can manage the Breakdown and other incidents information.

32 Ability to Update the Vehicle Details via Mobile Devices

33 Vehicle Ordering

34 Fleet Forecast

35 Accounting Modules  Invoices  Charges Management  Vehicle Deprecation  Debit / Credit Notes  Profit and Loss for Deals and Vehicles  Client Charges Query  Deposit and Payments Handle  Posting Data to Accounting system  And more…..

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37 Automatic Alerts System The system automatically sends messages to directors, employees and customers about events, status reports, etc… For Example:  Buyback  Vehicle’s maintenance  Max Odometer for Vehicle.  Vehicle Delivery Date is near/passed.  Overdue Vehicles.  Vehicle Order is waiting for Management Approval.  The vehicle is prepared for the customer.  And much more……. Ability to define unlimited alerts messages without modifying the application.

38 Reports

39 Reports (General)  Numerous reports on various subjects, such as:  Operational  Financial  Control and audit reports  Management Reports  Reports and queries can be exported to multiple such as MS-Excel, ASCII, Word, PDF and more.  Query screens (Vehicle query, RA Charges query, and many more)  Ability to create customized queries and ad-hoc reports by the user.

40 Vehicles Query Screen For example, vehicles with expired insurances in January 2010

41 RA Charges Query and Reports Run queries and various analysis reports on the rental charges.

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43 Interfaces with External Systems The system has an open interface to external third party systems, and new interfaces can be created quickly and easily. Here are some examples of existing interfaces:  Accounting Systems – For example: Sage, JDE, QuickBooks…  Credit Card Clearing  Internet  Direct Bank Debit  Toll Road Companies  Handhelds and PDA (e.g. return car without coming to the rental station)  And more …

44 Internet, Web Services The BMS system has many web services, which are using to operate car rental web sites, enable customers to view/edit info, etc. For example, the BMS system provides the following WS: Retrieve all the available vehicles list. Retrieve the stations details. Car Rental Rates Calculation (available also as a DLL). Retrieve vehicle images and localized information (according to the customer’s language). Store reservations details and send conformation / Voucher to the customer.

45 Support and Maintenance Help Desk Maintenance Services DBA Support New Versions Upgrades:  New business functionality  Technological improvements  Bugs repair

46 New Developments, Innovations…. The Future BMS always improves and develops its products on a regular basis to serve the changing needs of its clients and the industry advancements. Research New Developments New Developments Innovation New Ideas New Ideas

August, 2010 Thank You ! For more information please contact us Tel: Fax: