Maine Educational Assessment (MEA) Mathematics and ELA/Literacy eMPower™ME Test Administration Webinar For STCs and TAs Grades 3−8 March 2016

Presenters: Nancy Godfrey, Assessment Coordinator MDOE Trystan Moss, Project Manager eMetric Andy Wallace, Technical Consultant South Portland Public Schools

eMPowerME Workshop Goals  MEA Online System Overview  MEA Portal Overview  MEA Client (Student) Overview  What do School Test Coordinators and Test Administrators need to know about testing? 3

MEA Online System Overview MEA Portal: Test Administration System MEA Client: Student Test Delivery System 4

MEA Portal & Client Components Online SystemPortal UsersAdministration Site Setup StudentsClasses Test Sessions Client KioskBrowser Mobile App 5

MEA Portal Overview User ManagementAdministration

MEA Portal  Access the MEA Portal: maine.measuredprogress.org  District Assessment Coordinators create School Test Coordinator and IT Coordinator accounts.  School Test Coordinators create Test Administrator (TA) accounts  New users will receive from with a username and temporary password 7

MEA Portal User Roles User RoleResponsibilities District Assessment Coordinator (DAC) Manage users (all roles) Assign student accommodations Create classes Schedule test sessions Manage & monitor test sessions Prepare IT network for student testing IT Coordinator (ITC) Manage users (DU, STC, TA accounts) Assign student accommodations Create classes Schedule test sessions Manage & monitor test sessions Prepare IT network for student testing 8

MEA Portal User Roles User RoleResponsibilities District User (DU) View users View students View & edit classes View & monitor test sessions School Test Coordinator (STC) Manage users (TA accounts) Assign student accommodations Create classes Schedule test sessions Manage & monitor test sessions Prepare IT network for student testing Test Administrator (TA) View students View & edit classes View & monitor test sessions 9

Administration StudentsClasses Test Sessions 10

Only DAC, ITC and STC users can assign embedded and non-embedded supports and accommodations. Please view the Accessibility Webinar for more information regarding supports and accommodations. 11 Assigning Supports & Accommodations

Accommodations NameContent Area Tool Icon Description Text-to-Speech Mathematics MathematicsStudents can play, pause, or stop audio. Text-to-Speech ELA English Language Arts Students can play, pause, skip passage, or stop audio. Screen Zoom*AllStudents can zoom full screen up to 150% Color ContrastAll Students select desired text and background color. Reverse Contrast*AllInverts all color values. Custom Masking*All Students can mask certain parts of screen. Turn Off All Universal Tools AllNot Applicable Guideline, Answer Masking, Sketch & Highlight not available 12

Text-to-Speech Assignments  Text-to-speech accommodations must be assigned to students prior to scheduling tests.  If a class is already scheduled to test, assign accommodations and click the Generate Missing Student Logins button within the Test Details page.  If a student logs in to the test and the text-to-speech accommodation has not already been assigned, the test must be invalidated by the state, and the student must be scheduled for the test again. 13

Text-to-Speech Voices  The voice set as “Default” on the workstation is the voice used for Text-to- Speech  Review the Client Installation Guide  Available at maine.onlinehelp.measuredprogress.orgmaine.onlinehelp.measuredprogress.org 14

Universal Tools NameTool IconDescription Guideline Student uses onscreen tool to assist in reading by raising and lowering tool for each line of text. Answer Masking Student hides possible answer choices (multiple choice items only). Sketch & Highlight Student may draw using black, red, or blue brushes; highlight; or erase Notepad Student may type notes for each particular item 15

Item Specific Tools NameAssessment / Content AreaTool Icon Basic CalculatorGrades 3-6 Mathematics Scientific CalculatorGrades 7-8 Mathematics RulerMathematics ProtractorMathematics 16

School Test Coordinator Demo  Entering accommodations  Scheduling test sessions 17

Class Management  Class Creation  Roster Upload  Manual Class Creation Think of a “class” as a proctoring group! 18

 Scheduling Tests  Schedule classes to tests (STCs)  Print student test logins with students’ usernames and passwords  Acquire Session Access Code  Manage and monitor test sessions  Not Started  In Progress  Finished 19 Test Session Management

 View students  View & edit classes  View & monitor test sessions  Print student logins 20 Test Administrator Demo

Internet Connectivity Beginning of Test: 1.Authenticate login 2.Download test content End of Test: 1. Submit responses for scoring 21

Failsafe Mechanism Saved Response Location 22

IMPORTANT INFORMATION  Each student should use ONE device  Testing on multiple devices can create stale responses

 Do not turn off Chromebooks experiencing internet connectivity issues.  Need to switch devices? Call technical support immediately:  Share this information with all IT and school personnel! 24 IMPORTANT INFORMATION

Launching the Client 25

Starting the Test 26

Kiosk Client

Proctor Password 28

Closing the Client StepsButton to Click On the last item, students click Finish. On the test review screen, students click Turn In. Below the confirmation question, students click Turn In. Student returns to test session selection page and may select the next session or click Exit to exit the client. 29

STC and TA Checklist: Before Testing  Attend training  Preview the TAM  Ensure students have completed practice items  Provide paper, pencils and, scrap paper  Review accommodations policy in TCM  Confirm any small group arrangements  Remove/cover bulletin boards or posters  Place “Testing: Do Not Disturb” sign on door  Ensure ready access to any printed test material 30

Test Structure  Three Content Area Domains  Math – Writing – Reading  Seven Test Sessions  Math 1 and 2  Writing 1 and 2  Reading 1, 2 and 3 (Read/Write) 31

Math Session 1 = 49 minutes Math Session 2 = 49 minutes Writing/Language Session 1 = 35 minutes Writing/Language Session 2 = 35 minutes Reading Session 1 = 50 minutes Reading Session 2 = 50 minutes Read/Write Session 3 = 85 minutes Test Session Time

STC and TA Checklist: During Testing  Ensure 1 test administrator is present for every 20 students  Ensure students can log in to tests  Maintain security  Contact STC with test related issues or questions  Follow specific directions for administration  Make sure no electronic devices are present  Ensure students are working and understand how to navigate through the test  Notify STC with any technical issues 33

Proctoring Essentials

Proctoring by Proximity

Pause Rules

Surviving Tech Problems  Don’t Panic (check internet connection)  Don’t immediately reboot or move a student to a different machine  INSERT link to Tech remediation flowchart eMetric has made  Call the IT Department for assistance  Call Measured Progress

STC and TA Checklist: After Testing  Collect all materials from each student after each session  Move students who need more time to a predetermined location  Follow local transcribing rules for braille, large print, or scribe  Collect all student test login tickets  Notify STC of any test irregularities  STC notify DAC of any test irregularities 38

Online Practice Test PAPER BASED PRACTICE TESTS  BROWSER BASED PRACTICE TESTS  KIOSK BASED PRACTICE TESTS (kiosk must be installed)  DIRECTIONS FOR PAPER/ONLINE SAMPLE ITEMS  Directions for Administration (DFA) of Paper-Pencil and Online Sample Items  Math Practice Test Username: MaineMath Password: practice Math Practice Test Username: MaineMath Password: practice ELA Practice Test Username: MaineReading Password: practice ELA Practice Test Username: MaineReading Password: practice 39

Schedule TaskDate Student data available in Portal for assigning accommodations and class creation 3/10/16 Begin Workstation Readiness testing and Site Certification at test sites 2/29/16-3/15/16* Begin scheduling tests3/10/16 Testing Window3/21/16-4/15/16 *It is recommended to complete WSR testing as soon as possible in order to identify any workstation configuration issues.

Questions & Answers  Measured Progress Technical Product Support    Help & Support Site  maine.onlinehelp.measuredprogress.org maine.onlinehelp.measuredprogress.org 41

Thank you.