Salary Encumbrance Update Tammy Anthony, Associate Budget Director March 23, 2016.

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Presentation transcript:

Salary Encumbrance Update Tammy Anthony, Associate Budget Director March 23, 2016

Salary Encumbrance - Notifications In our Key Announcement Friday January 15, 2016 we notified our campus front offices that there was a problem with salary encumbrances and that UT SIS was working on a solution to correct All Campuses Impacted Negative encumbrances Encumbrances for hourly employees and should not be Missing or incorrect calculations on encumbrances In our Key Announcement Friday February 5, 2016 we notified our campus front offices that it was “still” not working and we were waiting on more information from UT SIS In our Key Announcement Friday January 15, 2016 we notified our campus front offices that there was a problem with salary encumbrances and that UT SIS was working on a solution to correct All Campuses Impacted Negative encumbrances Encumbrances for hourly employees and should not be Missing or incorrect calculations on encumbrances In our Key Announcement Friday February 5, 2016 we notified our campus front offices that it was “still” not working and we were waiting on more information from UT SIS

Salary Encumbrance – Liquidation Recommendation by UT SIS March 4, 2016 UT SIS gave each campus an option to liquidate all remaining salary encumbrances until the issues that are causing errors in the encumbrance values can be resolved. They also provided a summary of this issues identified.March 4, 2016 UT SIS gave each campus an option to liquidate all remaining salary encumbrances until the issues that are causing errors in the encumbrance values can be resolved. They also provided a summary of this issues identified.

Salary Encumbrance – Issues per UT SIS March 2016 Hourly Employees Being Encumbered Impact for UTSA is $1.5M Negative Encumbrances (Oracle Case has been Opened) Impact to UTSA is $460K Liquidation of Encumbrance without Cause (Oracle Case has been Opened) Impact to UTSA – Difficult to determine the impact Updates to encumbrances due to job changes and funding changes has not occurred since late January Impact to UTSA – Out dated encumbrances at this time Hourly Employees Being Encumbered Impact for UTSA is $1.5M Negative Encumbrances (Oracle Case has been Opened) Impact to UTSA is $460K Liquidation of Encumbrance without Cause (Oracle Case has been Opened) Impact to UTSA – Difficult to determine the impact Updates to encumbrances due to job changes and funding changes has not occurred since late January Impact to UTSA – Out dated encumbrances at this time

Salary Encumbrance Update as of Today March 14, 2016 UTSA initiated Service Now Ticket to UT SIS requesting that salary encumbrances be liquidated until issues can be resolved. UTSA request included our desire to have them re-encumbered effective 6/1/2016 so that we have encumbrances through the summer. The actual liquidation must be completed after hours and in between payroll processes. We sent out a “Special” Key Announcement yesterday letting you know the process to liquidate has started. Another Key Announcement will be sent once complete. After the completion Key Announcement, please us at if there are any salary encumbrances that remain so that we can work with UT SIS to clean up any “stragglers”. March 14, 2016 UTSA initiated Service Now Ticket to UT SIS requesting that salary encumbrances be liquidated until issues can be resolved. UTSA request included our desire to have them re-encumbered effective 6/1/2016 so that we have encumbrances through the summer. The actual liquidation must be completed after hours and in between payroll processes. We sent out a “Special” Key Announcement yesterday letting you know the process to liquidate has started. Another Key Announcement will be sent once complete. After the completion Key Announcement, please us at if there are any salary encumbrances that remain so that we can work with UT SIS to clean up any “stragglers”.

Questions?Questions?