3M Corporate Marketing & Communications3M Partners and Suppliers Supplier eInvoicing - User Guide The 3M beX environment: Invoice Configuration

22 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Welcome Thank you for your interest in registering to electronically invoice with 3M. We hope this guide will help you to familiarise yourself with the beX system. Supplier eInvoicing

33 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Menu Use the links below to navigate around this document: Invoice Configuration: –Tax StatusTax Status –VAT DetailsVAT Details –Company RegistrationCompany Registration –Tax CalculationTax Calculation –Default CurrencyDefault Currency –Payment TermsPayment Terms –Remittance DetailsRemittance Details To return to this page at anytime: click on the ‘MENU’ button at the top right of each page. Supplier eInvoicing

44 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Invoice Configuration The next steps are termed as ‘Invoice Configuration’. This allows you, the supplier, to set those values which will be consistent from invoice to invoice e.g. your VAT registration number, your address, your bank details. At any stage you can revisit the configuration and make any appropriate changes.  MENU Supplier eInvoicing

55 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Tax Status Invoice Configuration From your home page, select ‘Invoice Configuration’. On the next screen, as shown below, indicate whether or not you are VAT registered by selecting ‘Yes’ or ‘No’. Then select ‘Next’.  MENU Supplier eInvoicing

66 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. VAT Details Invoice Configuration If you selected ‘Yes’, you will be required to enter your VAT Details. Click the ‘Green Cross’ Icon as instructed, then click ‘Next’ when ready.  MENU

77 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Company Registration Details Invoice Configuration On the next page, you may enter your company registration details. We would recommend that this be completed. Click ‘Next’ when ready.  MENU

88 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Tax Calculation Preferences Invoice Configuration Using the ‘Drop-Down’ arrows, select the appropriate tax settings for your organisation. Click on ‘Next’ when ready.  MENU

99 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Default Currency Invoice Configuration On the next screen, select your Default Currency using the ‘Drop- Down’ arrow. Click on ‘Next’ when ready.  MENU

10 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Payment Terms Invoice Configuration 3M payment terms will always override any payment terms entered within the Invoice Configuration. However, you a required to enter payment terms information into the Invoice configuration. It is therefore critical to ensure that the information entered reflects the agreed payment terms. If an early settlement discount arrangement is applicable, please ensure the correct percentage value is entered. This is to enable correct calculation of VAT (see VAT Calculation Preferences on page 8) If you are unsure of the agreed payment terms or if you wish to make changes to the payment terms information on beX, please contact 3M via the beX Support Information link on the beX Homepage.  MENU

11 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Remittance Details Invoice Configuration Please enter your bank details as requested - These will subsequently appear on each eInvoice you create. Scroll right to complete all fields, and then click ‘Next’ when ready.  MENU

12 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Invoice Configuration Complete Your Invoice Configuration Setup is now complete. It can be revisited at any time by clicking on the ‘Configuration’ tab of your home page.  MENU

13 3M Partners and Suppliers Supplier eInvoicing © 3M All Rights Reserved. Thank you  MENU