Mini-Competition Process

Process Outline  Write work package brief  Decide on pricing mechanism (Option A, C, E or G)  Decide quality/price ratio for work package  Fill in blank Work Package Tender Assessment sheet, adjusting quality weightings to suit client requirements.  Write Instructions For Tendering.  Ensure there are no additions to the specification.  Go to all 4 suppliers for ‘Expressions of Interest’  Issue mini-competition documents to all suppliers  Assess returned tenders  Award contract to successful tenderer  Fill out end of commission KPI’s

Work Package Tender Assessment Record

Work Package Brief

Contract Data Part One (Section 10 of the Contract Document)

Addendum to the Specification (One for each Participating Authority)

Supplementary Schedule

Instructions For Tendering

Mini-Competition Process: Worked Example Emma Cooper, Project Manager Highways & Transportation Workstream IESE

Preparing the Work Package  Existing bridge –Road over river –Industrial area –Carries distributor road –Main deck elements are pre-stressed concrete beams  Failed 40 tonne assessment  Existing maintenance issues  Work Package Reference Number  Work Package Brief  Supplementary Schedule (if applicable)  Contract Data – Part 1 (for the appropriate option)  Tender Assessment Record The Scheme Elements of the Work Package

Framework Manager Client Decisions Work Package Log

Work Package Brief

Tender Assessment Record - Blank

Supplementary Schedule  Items added by the supplier

Tender Assessment Record - Complete

1. Determine the winning tender 2. Inform the IESE Framework Manager 3. Receive confirmation from IESE Framework Manager 4. Award the Work Package