MyFloridaMarketPlace CRB Meeting MFMP 2.0 Upgrade Status February 01, 2007

Page 2 Agenda Review  Project Director introduction  Status of upgrade  Training (User Acceptance Testing, Agency, System Administrator, Requestor)  UAT and testing scripts  MFMP 2.0 implementation/contingency planning

Page 3 MFMP 2.0 Upgrade – Plan Status Plan AccomplishmentsIn progressUpcoming Development of 7.1 customized components Review of 8.2 test conditions System Test Pass 1& 2 Workflow analysis Change Request evaluation Final upgrade scope Design of new key groups/roles/permissions Reporting assessment CR Designs/Development Go Decision – 1/19/07 o System Test Pass 3 - (1/23 -2/9/07) o Training preparation o UAT Script preparation o Performance Testing/Tuning configuration o Implementation planning  Go/No go decision for April 07  2/28/07  3/29/07  Agency Training  MFMP 2.0 go-live dress rehearsal  MFMP 2.0 cutover weekend (3/30-4/2) * Bold indicates CRB participation may be requested Test Technical Infrastructure Build Train Build Design Deploy

Page 4 MFMP 2.0 Upgrade – Plan Dates

Page 5  CR 3 – Payment History – Original design completed  Amendment 1 to address PO balance update for exceptional situations  Design Approval Team review – 2/1/07  CR 6 – Hold Until date Design Approval Team approved development  CR 25 – DO/MA on Invoice eForm Design Approval Team approved development  CR 27 – Negative Receipting Design Approval Team approved development  CR 28 – Workflow Regeneration  Interim design modification required  Ariba base code does not evaluate special commodity codes and a dollar threshold  Design Approval Team review today (2/1/07) for interim implementation Status of Current Change Requests

Page 6 MFMP 2.0 Training TrainingDescriptionTarget AudienceDates MFMP System Administrators  Review major changes with Groups/Roles  Adding a user Demo  Review SA roles/responsibilities System Administrators2/12/07 – 2/16/07 2 sessions/day ~ 3 hours/session UAT Training  UAT processes/procedures  MFMP 2.0 walkthrough CRB UAT Members2/12/07 – AM 2/14/07 – AM 2/16/07 - PM Agency What’s New Training  MFMP 2.0 functionality  Change request review  New features As many people from agencies as possible employing technology smartly (conference calls, video conference, webex,e tc.) for all levels 2/12/07 – 3/16/07 Morning session ~3 Hrs Agency specialized training  Specific Purchasing and F&A MFMP 2.0 Training  Best practices for MFMP 2.0 Agency purchasing and F&A professionals 2/12/07 – 3/16/07 Afternoon session ~3 Hrs Statewide Requester Training  MFMP 2.0 differences  Change request review  Step by step procedure for Purchase Requests Infrequent users, receivers, requesters, requisitioners 3/19/07 – 3/29/07

Page 7  Summary  System Administrator (SA) training:  26 of 28 agencies scheduled  SA will have task to verify mapping  What’s New in MFMP 2.0/Agency specialized training:  24 of 28 agencies scheduled, 2 of 4 are working to complete scheduling  What’s New Training – recommend maximizing exposure to all your agency staff by practical means (tele-(video)-conference, webex, etc.)  Requestor/Requisitioner training scheduled  Scheduled 8 Statewide Requester Training sessions  We need more help with Tampa/Orlando area  Do you think this will be helpful?  Current activities  Finalizing Training content  Preparing for training rehearsals MFMP 2.0 Training 1 week (6 business days) until Training begins

Page 8 User Acceptance Testing (UAT)  Summary  confirmed participation for 10.5 of 12 CRB agencies  scheduled training sessions with 10 of 12 agencies  set UAT dates for 2/19/07 – 2/21/07 and 2/27/07 – 2/28/07  validated UAT entry/exit criteria (when we start & when we can acknowledge successful completion) – next slides  identified UAT test scenarios – see handout  Current activities  Development of business scripts  Preparation of the UAT test environment 3 weeks, 1 day until UAT begins

Page 9 MFMP 2.0 UAT Entry Criteria IDCriteriaDescriptionInitiatedRequiredFinished 1 Enable migration harness for integration testing Migration harness enabled so users can simulate integration to FLAIR with agency data 5-Feb-0712-Feb-07 2 Create UAT environment using copy of production data Have an established UAT environment on the training stack using a copy of data from production 22-Jan-075-Feb-07 3 Successful execution of system test conditions defined for pass 3 Pass 3 testing complete22-Jan-0719-Feb-07 4 Resolve and close all blocker and major issues Identified in system test pass 3 All pass 3 blocker and major SIRs closed 22-Jan-0719-Feb-07 5 Resolve and Close 65% of Moderate Issues identified in system test pass 3 leaving no more than 30 open moderate issues. SIR resolution will begin 22-Jan-0722-Jan-0719-Feb-07 6 Resolve and close 10% of minor Issues identified in system test pass 3 leaving no more than 50 open minor issues. SIR resolution will begin 22-Jan-0722-Jan-0719-Feb-07 7 Prepare and train user acceptance testers Users participating in UAT have completed upgrade training 12-Feb-0716-Feb-07 8 Load modified Groups/Roles/Permissions in UAT environment Successfully load modified groups/roles/permissions in UAT environment 5-Feb-079-Feb-07

Page 10 MFMP 2.0 UAT Exit Criteria IDCriteriaDescriptionInitiatedRequiredFinished 1Successful Execution Of Test Conditions for Modified Groups/Roles/ Permissions Review of available functionality and workflow based on newly defined user security structure through system administrator training and acceptance 12-Feb-0716-Feb-07 2Resolve and Close all Blocker and Major Issues identified in UAT Issue resolution will begin 19-Feb-0719-Feb-0728-Feb-07 3Resolve issues that have been mutually determined critical to go- live Issue resolution will begin 19-Feb-0719-Feb-072-Mar-07 4No more than 30 open moderate issues remaining with a corrective action plan for completion SIR resolution will begin 22-Jan-0722-Jan-0728-Feb-07 5No more than 50 open minor issues with a corrective action plan for completion SIR resolution will begin 22-Jan-0722-Jan-0728-Feb-07 6Obtain UAT sign-offObtain UAT sign-off from Project Director 28-Feb-07

Page 11 MFMP 2.0 Implementation Planning  Summary  Implementation checklist  Clean up of work  PR in composing  IR not in paid for more than 60 days  Inactive users clean up  Preparation for end of year relative to hold until (CR 6) & Payment history (CR3) – How do agencies take full advantage of the positive changes  Current activities  Preparation of performance test environment 41 business days until MFMP 2.0!

Page 12 Introducing…

Page 13 Contingency Planning  Contingency planning is necessary!  In simple language – it is a back up plan  It allows us the opportunity to think clearly now in a proactive mode and not reacting to unplanned events  If necessary – and only if necessary, how long can we postpone the MFMP 2.0 go-live in this fiscal year?  1 week (4/9/07)  Longer?  What is an alternate launch date after the fiscal year?  August  September  October  If necessary – and only if necessary, during a migration weekend, can we take an extra day to convert (e.g., include Monday, 4/2 as a non-operational day and go-live on 4/3)?

Page 14  Any closing discussion  February 20, 2007, Kirkman Building (HSMV); 2900 Apalachee Parkway, Room A427 What’s Next? Thank you! 41 business days until MFMP 2.0!