For Training Advisers 15 th October 2011 Welcome Pow-Wow 4

Introductions Margaret and Co – ‘caterers’ Janet Hall – DCC (Adult Support) Nicky Allen – LTM South and Taunton Tony Dyson – LTM Frome Alan Henderson – LTM Camelot Training Advisers: Name, Say ‘Hello’ to your neighbour, Training Area, District, Appt, How long a TA, Expectations of Today?

The Usual Stuff…

PW What are we covering today?  Welcome  Updates, Somerset and HQ  Module 16 and Module 38  Technology for all  Module 1 update and learning by other methods  Lunch  FAQs  New learners and learners/adults changing roles  Ongoing learning  Validation issues

Session 2 Updates Somerset and HQ

As from June 1 st 2011

16 Troops received the presentation since Oct 2010 – 351 Scouts 3 x ESUs – about 60 Explorer Scouts Aim to deliver to 4 troops/units each half term

Activity Factsheets Revised March 2011 Swimming Target Shooting Water Safety Class C waters Snorkelling Revised July 2011 Adventurous activities Abroad Aerial Runway Code Mountaineering with Scouts High Ropes Hillwalking If Validating Module 17 (Activities Outdoors) or Module 23 (Safety for Managers and Supporters) Are you referring to the most up to date factsheet?

Looking Forward Module 13 – Developing the Section Module 21- Developing the Movement Updates expected anytime – due June 2011!! Further forward Manager training is changing – role specific training for: District Commissioners Group Scout Leaders

Time for Coffee – already!! Please be back in 15 minutes

Session 3 Module 16 Module 38 Wood Badges Nights Away Permits

Module 16 The clue is in the name of the module…

Module 16 - Aim Introduction to Introduction to Residential Experiences Aim: To enable section leaders and those who may support residential experiences for young people, as part of their role in Scouting, to understand the role that Residential Experiences play in Scouting.

Module 16 - training Short course – run frequently Compulsory for Section Leaders to complete this module in order to get their Wood Badge Assess the learning requirement as you would any other module Remember L.O.V.E Course outline in APF and TAG

Module 16 - validation If a course is attended – this module is validated at the course. Otherwise, it is validated by a Training Adviser Complete 2 things off the list Check your books – old ones have a mistake A Nights Away Permit automatically validates this module (but is not essential)

Module 38 Again, refer to the name of the module

Module 38 - Aim Skills Skills for residential experiences Aim To provide adults with the appropriate skills to plan and run successful residential experiences for the young people in their section.

M38 - training Optional module for people wishing to run residential experiences – normally they are working towards a Nights Away Permit TAs need to discuss whether the learner wants to complete this module, and mark the records accordingly NAA can give help and support with this Not necessary for Wood Badge In Somerset, this course has been split into two halves

M38 – the split M38A Short classroom course Covers the planning / preparation stages (eg menu, programme, risk assessment, paperwork….) Includes M16 M38B Residential weekend camping course Covers the skills needed for camp (eg tents, cooking, gadgets, health and hygiene….)

M38 - validation Validated by a Nights Away Adviser, normally by obtaining a Nights Away Permit

Nights Away and Wood Badge Requirements Required for Section Leaders to gain a Wood Badge: Complete Module 16 Not required for Wood Badge: Module 38 Attendance at camp Running a camp Nights Away Permit

Nights Away Permits Application to Nights Away Adviser (NAA) 3-part assessment of technical competence and knowledge of SA rules – POR states this must be done by NAA Recommendation to DC who considers CP issues and knowledge of the rules Appropriate permit is issued Nights Away Permit can be used to validate both M16 and M38

Example 1 Maisie and Ryan Maisie has recently become SL as the old leaders left. Maisie’s partner Ryan is the ASL, and is also a new leader. Maisie and Ryan met when Maisie joined the movement at 18 and they were very keen ES, completing Ten Tors and attended international events. They would like to take the Scouts camping as soon as possible.

Example 2 Nathan New ACSL, and also a new Dad to triplets Happy to come to section evenings but cannot attend any overnight activities because of family commitments Keen to get his training completed

Example 3 Rod Has recently moved from BSL to ACSL Holds a Wood Badge Holds a Nights Away Permit (Indoor) with no restrictions listed Only wants to do the minimum training for the next couple of years as he is completing a training course linked to his employment

Nights Away - summary Check you have the correct pages in your APF / TAG Talk to your learner about both Nights Away Modules, and record the choices made so they are invited to the appropriate course Validate M16 so the learner can get their Wood Badge Encourage the learner to contact the Nights Away Adviser if they want to get a Nights Away Permit Do not delay the learner’s Wood Badge while you wait for them to get a Nights Away Permit

Further information: Your LTM Your NAA Nights Away Factsheets Are there any questions?

Session 4 Technology for all

Session 5 Module 1 update and Learning by other methods

Lunchtime Please be back at 1310

Session 6 Frequently Asked Questions (FAQ’s)

That’s a good question….

LTMs have been asked some really good questions that we’d like to share with you. Later, we’ll share the answers!

Task The ten questions on the handout represent serious points which have been raised by a TA – although some poetic licence has been taken to show the points more clearly. Discuss the questions on the handout. You will need to look at your TAG (or APF) Make brief notes on how you would respond to each of the questions. You have about 20 minutes.

TA 1 – ongoing learning TAs work with learners until they get their Wood Badge, and do not have any responsibilities to record their ex- learners’ ongoing learning. It is good practice for a learner to agree a plan for Year 1 ongoing learning with their TA before the WB recommendation is made. It is the responsibility of the line manager to monitor ongoing learning. The ongoing learning requirement is an average of 5 hours per year – calculated over the length of the appointment.

TA 2 - Witness statement Where someone other than a TA watches a learner do something and signs a statement to say that they saw you. Not mandatory if you can gain a satisfactory verbal account Official form may help, but is not mandatory Should focus on what actually happened (not on what the module says) Should be signed and dated Don’t be afraid to ask questions

TA 3 – learning plans Prior experience / training can be used – but needs to be relevant and recent Look at the contents of the module before looking at the validation Being able to complete some of the validation criteria does not mean that there are no learning needs Ensure the validation fits the module

TA 4 – TAs attending training All TAs are welcome to attend training courses –As a participant –As a learner –As a course assistant Contact your LTM who will liase with the Course Director If you wish to attend as a participant you can then validate and get a certificate This will count towards your ongoing learning

TA 5 – learning gap If there is a small learning gap then a TA can work with the learner on this subject Not the same as one-to-one If you do not understand some of the jargon in a course description – ask!

TA 6 – timescales and traffic lights All TAs should receive the traffic light reports – if not, speak to Tony The timescales are set by HQ and explained to a leader prior to appointment Five months for GS, three years to WB AAC can agree an extension to GS TAs cannot agree an extension, although they can request the LTM negotiates on their behalf

TA 7 – risk assessments Completing risk assessments is a requirement (POR) Important tool to help keep our young people safe and not part of training bureaucracy Need to be shared so all adults are aware of the hazards and risks Need to be the basis for rules for a venue or activity

TA 8 – child protection training Child protection training is mandatory Training concentrates on SA procedures (not child abuse) so needs to be completed by everyone The only module which has to be done by course and validated at the course Limited number of HQ-trained trainers Two versions: Getting Started Child Protection and Ongoing Learning Child Protection New requirement from HQ that the course has to have been completed in the last five years for a AR to be completed

TA 9 – Open College Network Janet or Tony to add slide

TA 10 – one to one Many of the modules can be completed as a one-to-one, and you can request this. One-to-ones are resource heavy so a small group is more likely to be offered. A person can only run a one-to-one if they are familiar with the full contents of the module as delivered on a training course. The person running the one-to-one should not be the one to validate it.

Dear LTM Any questions?

Session 7 New learners and learners/adults changing roles

Getting started in a role Adult is added to Somerset (and HQ) database New appointment (role) is added to the Somerset (and HQ) database Appointments Secretary informs LTM Appropriate training scheme is added to Somerset database. Add modules Appointment Advisory Committee reviews application

Getting started in a role ‘Been to Appointments Committee’ flag set and modules re-added LTM allocates TA LTM tells TA and letter sent to learner

Resources the new learner should receive Adults Personal File (APF) HQ Leaflet – Training Skills & Support for you Somerset – Introduction to the Adult Training scheme Module Matrix Current training programme Allocation letter from LTM

Learners Changing Role All adults taking on a role, should be offered support and training, which allows each adult to be equipped to fulfil the role safely and effectively. Where can you find information on a learner changing role TAG p27/28 – supplementary info p24-26 Factsheet – AT:Change of role Phone your LTM!

Example 1 Helen has been working with the Beaver Section for about a year and has been really keen on completing her training. So far she has completed: M1, M2, M3, M5, M6, M7, M11, M12, M14, M17, M18, M19. She has attended learning for M13, M16 and says she is ready to validate. Helen is now moving to the Cub Section due to her work pattern changing. AAC have approved the move – as Helen’s TA what training needs to be done? Helen has M8, M9, M15 to complete her WB (Beaver Section). Does she complete BS WB, and /or transfer to CS WB? (PLP, Revalidate Change of Section modules – M3, M12, M13, M14, M15, M18) +confirm with LTM

Example 2 Nathan, worked well as a CSL and gained his WB. His triplets have been keen Cub Scouts and have now moved on to the Scout Troop and Nathan has asked to move into the Scout Section. AAC have approved the move – as his TA what training needs to be done? Training – PLP, Revalidate Change of Section modules – M3, M12, M13, M14, M15, M18

Example 3 Many, many years later, after following the triplets through the Explorer Section as a ESL and after a four year gap from Scouting, Nathan has agreed to take on the role of DESC. AAC and DC have approved the appointment – as his TA what training needs to be done? Change of role – Leader to Manager + supplementary modules PLP, M4, M20 - M25 Revalidate, M1, M3, M5, M6, M7, M8, M9 Supplementary re validation, M12, M17 and M19 Check validity of First Aid, CRB and CP training, talk to LTM

Change of Role – Any questions?

Session 8 Ongoing Learning

Tea and Cake Please be back in 15 minutes

Session 9 Validation Issues

What do we mean by validation? The process of finding out if the learner is able to put the learning from a Module into practise in their Scouting role. The Adult training scheme is a National Scheme, with National Standards. How do we achieve consistency of validation? Discussions/ communication, Chance to share information and evidence, Sharing examples of evidence

Task In your TAG turn to Module 11 (Administration) In your small Groups discuss and list in the appropriate box, the evidence your learners have provided to validate. You have 5 minutes. The sheets will be collected to collate and distribute

Validation of M12 (Providing a Balanced Programme) Feedback indicates that a Balanced Programme is not being fully implemented? Use of Balanced programme Checker?

Balanced Programme Checker

Any Questions?

Feedback and evaluation

Thank you and Safe journey home Pow Wow 5 – Sunday (21?) October 2012 Please make a note of the date and see you then!

1a What do you understand by the term ‘one to one’? A method of learning where the training objectives of the whole module are met by the ‘trainer’ and ‘learner’ in a 1:1 situation. 2a Who can deliver a ‘one to one’? An adult who has completed Module 29 (presenting) and has previously helped on a larger County course. It is not considered good practice in one:one learning for the same person to provide the learning and complete the validation