MANAGING JOB SEEKER REGISTRATION AND SERVICES ONE-STOP MANAGEMENT INFORMATION SYSTEM ONE-STOP MANAGEMENT INFORMATION SYSTEMOSMIS

OBJECTIVE The objective of this course is to provide guidance and clarification of the tools and services available to job seekers from the One-Stop perspective. The objective of this course is to provide guidance and clarification of the tools and services available to job seekers from the One-Stop perspective.

ONE-STOP STAFF (OSS) HOME PAGE AT LOG-IN THE PAGE IS BROKEN INTO 5 SECTIONS: 1. HEADER – PROVIDES: APPLICATION AND SPONSOR NAME APPLICATION AND SPONSOR NAME OSMIS LOGO AND VERSION NUMBER OSMIS LOGO AND VERSION NUMBER USER NAME AND USER ID USER NAME AND USER ID

ONE-STOP STAFF (OSS) HOME PAGE 2. NAVIGATION BAR: ACCESS TO NAVIGATION MENU ACCESS TO NAVIGATION MENU INFORMATION ABOUT AWI INCLUDING CONTACT INFO INFORMATION ABOUT AWI INCLUDING CONTACT INFO ACCOUNT INFORMATION OF THE STAFF LOGGED INTO OSMIS ACCOUNT INFORMATION OF THE STAFF LOGGED INTO OSMIS HOME – REDIRECT STAFF TO HOME PAGE FROM ANY POINT HOME – REDIRECT STAFF TO HOME PAGE FROM ANY POINT LOG OUT – REDIRECT STAFF TO THE WELCOME PAGE FROM ANY POINT LOG OUT – REDIRECT STAFF TO THE WELCOME PAGE FROM ANY POINT DIRECTORY – TO SEARCH FOR STAFF DIRECTORY – TO SEARCH FOR STAFF DATE – REPRESENTS TODAY’S DATE DATE – REPRESENTS TODAY’S DATE

ONE-STOP STAFF (OSS) HOME PAGE 3. HOME PAGE – PROVIDES: ABILITY TO LOG IN A SPECIFIC PROGRAM (I.E. WIA or W-P) ABILITY TO LOG IN A SPECIFIC PROGRAM (I.E. WIA or W-P) QUICK LINKS FOR FREQUENTLY USED FUNCTIONS QUICK LINKS FOR FREQUENTLY USED FUNCTIONS 4. NAVIGATION MENU - CONTAINS: FOLDERS AND LINKS FOR INPUT OF W-P ACTIVITIES 5. CASE MANAGEMENT BAR – CONTAINS: FOLDERS AND LINKS FOR WIA CASE MANAGEMENT ACTIVITIES

REGISTER JOB SEEKER PRIOR TO REGISTERING A JOB SEEKER, CHECK TO SEE IF THE JOB SEEKER IS ALREADY REGISTERED PRIOR TO REGISTERING A JOB SEEKER, CHECK TO SEE IF THE JOB SEEKER IS ALREADY REGISTERED REGISTER….JOB SEEKER…..SELECT CUSTOMER ENTER DESIRED IDENTIFYING INFORMATION…..SELECT CUSTOMER SEARCH RETURNS JOB SEEKERS WHO ARE REGISTERED IN ANY PROGRAM. ENTER DESIRED IDENTIFYING INFORMATION…..SELECT CUSTOMER SEARCH RETURNS JOB SEEKERS WHO ARE REGISTERED IN ANY PROGRAM. USER MAY ALSO SEARCH FOR A JOB SEEKER BY CLICKING SELECT JOB SEEKER. THIS SEARCH RETURNS JOB SEEKERS WHO ARE REGISTERED IN W-P ONLY USER MAY ALSO SEARCH FOR A JOB SEEKER BY CLICKING SELECT JOB SEEKER. THIS SEARCH RETURNS JOB SEEKERS WHO ARE REGISTERED IN W-P ONLY

REGISTER NEW JOB SEEKER FROM THE NAVIGATION MENU, SELECT : REGISTER….JOB SEEKER…..NEW THE REGISTRATION IS 6 PAGES THE REGISTRATION IS 6 PAGES –PAGES 1 & 2 CONSIST OF INFORMATION COMMON TO CUSTOMERS REGISTERED IN ANY PROGRAM (COMMON CUSTOMER INTAKE - CCI) –PAGES 3, 4, 5 – PROGRAMMATIC INFORMATION –PAGE 6 – CREATE USER ID AND PASSWORD –(*) ON ANY PAGE INDICATES FIELD IS MANDATORY

JOB SEEKER NOTES NOTES MAY BE EDITED WITHIN 48 HOURS AND ONLY BY THE OSS THAT ENTERED THE NOTE. NOTES MAY BE EDITED WITHIN 48 HOURS AND ONLY BY THE OSS THAT ENTERED THE NOTE. OSS CAN VIEW WIA / WTP / WP NOTES. OSS CAN VIEW WIA / WTP / WP NOTES. + - SIGN TO THE RIGHT INDICATES THAT THE NOTE IS AUTO GENERATED. USER CAN REVIEW THE NOTE & ADD TO IT. + - SIGN TO THE RIGHT INDICATES THAT THE NOTE IS AUTO GENERATED. USER CAN REVIEW THE NOTE & ADD TO IT. NOTES ARE VISIBLE TO OSS STATEWIDE NOTES ARE VISIBLE TO OSS STATEWIDE THERE IS A MAXIMUM 1920 CHARACTERS PER NOTE THERE IS A MAXIMUM 1920 CHARACTERS PER NOTE + SIGN TO THE LEFT MEANS THERE IS AN ADD ON NOTE TO AUTO GENERATED NOTES. + SIGN TO THE LEFT MEANS THERE IS AN ADD ON NOTE TO AUTO GENERATED NOTES. W-P HAS NO SYSTEM- GENERATED NOTES. W-P HAS NO SYSTEM- GENERATED NOTES.

EDIT REGISTRATION USER MAY EDIT REGISTRATION INFORMATION BY SELECTING: USER MAY EDIT REGISTRATION INFORMATION BY SELECTING: REGISTER…..JOB SEEKER…..SELECT CUSTOMER USER MAY ALSO GO DIRECTLY TO A SPECIFIC SECTION TO EDIT USER MAY ALSO GO DIRECTLY TO A SPECIFIC SECTION TO EDIT –EDIT CONTACT DETAILS –EDIT DEMOGRAPHIC DETAILS –EDIT PROGRAM REGISTRATION

CHANGE PASSWORD A USER ID/PASSWORD MAY BE CHANGED. WITH THE JOB SEEKER RECORD DISPLAYED, SELECT A USER ID/PASSWORD MAY BE CHANGED. WITH THE JOB SEEKER RECORD DISPLAYED, SELECT –REGISTER…..CHANGE PASSWORD TO DELETE/CHANGE SSN TO DELETE/CHANGE SSN –SELECT DELETE FROM THE NAVIGATION MENU TO DELETE A SSN AND CHANGE TO CHANGE A SSN ONLY DESIGNATED STAFF MAY DELETE A SSN. ANY STAFF MAY CHANGE A SSN. ONLY DESIGNATED STAFF MAY DELETE A SSN. ANY STAFF MAY CHANGE A SSN.

SEARCH FOR JOB SEEKER TO SEARCH FOR A JOB SEEKER TO SEARCH FOR A JOB SEEKER REGISTER….JOB SEEKER…..SELECT CUSTOMER USER MAY ALSO SEARCH FOR A JOB SEEKER BY CLICKING SELECT JOB SEEKER. THIS SEARCH RETURNS ONLY JOB SEEKERS WHO ARE REGISTERED IN W-P USER MAY ALSO SEARCH FOR A JOB SEEKER BY CLICKING SELECT JOB SEEKER. THIS SEARCH RETURNS ONLY JOB SEEKERS WHO ARE REGISTERED IN W-P

SEARCH TARGETED GROUP OF JOB SEEKERS TO SEARCH FOR A SELECTED GROUP OF JOB SEEKERS, TO SEARCH FOR A SELECTED GROUP OF JOB SEEKERS, IE; COOK WITH 2 YEARS OF EXPERIENCE : CLICK SELECT JOB SEEKER CLICK SELECT JOB SEEKER CLICK GO TO ADVANCED SEARCH CLICK GO TO ADVANCED SEARCH ENTER SEARCH CRITERIA ENTER SEARCH CRITERIA CLICK SEARCH CLICK SEARCH

SAVE A SEARCH TO SAVE A SEARCH FOR A SELECTED GROUP OF JOB SEEKERS CLICK SELECT JOB SEEKER CLICK SELECT JOB SEEKER CLICK GO TO ADVANCED SEARCH CLICK GO TO ADVANCED SEARCH ENTER SEARCH CRITERIA & SAVE ENTER SEARCH CRITERIA & SAVE GIVE THE SEARCH AGENT A NAME & SAVE GIVE THE SEARCH AGENT A NAME & SAVE

RECALL A SAVED SEARCH SELECT RECALL SEARCHES SELECT RECALL SEARCHES SELECT SEARCH JOB SEEKERS SELECT SEARCH JOB SEEKERS

JOB SEEKER SERVICES SEARCH FOR JOB SEARCH FOR JOB PREP PREP RESOURCE LINKS RESOURCE LINKS RESUME RESUME SKILL GAP ANALYSIS SKILL GAP ANALYSIS SATISFACTION SURVEY SATISFACTION SURVEY

JOB SEEKER SERVICES SERVICES CAN ONLY BE DELETED BY THE ORIGINATING OSS OR THE SUPERVISOR WITHIN SEVEN DAYS OR BY THE END OF THE MONTH, WHICHEVER COMES FIRST. SERVICES CAN ONLY BE DELETED BY THE ORIGINATING OSS OR THE SUPERVISOR WITHIN SEVEN DAYS OR BY THE END OF THE MONTH, WHICHEVER COMES FIRST.

SEARCH FOR JOBS BASIC SEARCH BASIC SEARCH ADVANCED SEARCH LOCATION ORGANIZATION JOB TITLE/CATEGORY JOB ORDER NUMBER KEY WORD DATE OF JOB POSTING SALARY MULTIPLE JOB TITLES MONTHS OF EXPERIENCE DATE OF JOB POSTING (WITHIN LAST 30 DAYS) LOCATION ORGANIZATION INDUSTRY JOB TITLE/CATEGORY JOB ORDER NUMBER KEY WORD DATE OF JOB POSTING (WITHIN LAST 30 DAYS) USE ONE SEARCH CRITERIA OR A COMBINATION OF SEVERAL

PREP/ERP UC REQUIRES SELECTED CLAIMANTS TO PARTICIPATE IN THESE PROGRAMS PREP – PRIORITY RE-EMPLOYMENT PLANNING PREP – PRIORITY RE-EMPLOYMENT PLANNING ERP – ELIGIBILITY REVIEW PROGRAM (not currently an OSMIS option –must be done on the old UC screen). ERP – ELIGIBILITY REVIEW PROGRAM (not currently an OSMIS option –must be done on the old UC screen).

PREP PREP is a screening subsystem that identifies a large number of potential UC exhaustees. In order to serve the claimants most likely to exhaust benefits, each claimant is assigned a probability of exhaustion score and ranked PREP is a screening subsystem that identifies a large number of potential UC exhaustees. In order to serve the claimants most likely to exhaust benefits, each claimant is assigned a probability of exhaustion score and ranked

PREP SCHEDULE CALENDAR THE SCHEDULING SCREEN IS USED FOR SCHEDULING CLAIMANTS FOR ORIENTATION. Allows user to view claimant pool totals & view totals for claimants scheduled Allows user to view claimant pool totals & view totals for claimants scheduled Claimant list is produced by AWI. Claimants should be scheduled for orientation on a weekly basis. Claimant list is produced by AWI. Claimants should be scheduled for orientation on a weekly basis. Schedule must be completed by 5:00 PM on Thursday each week. Mail-outs should occur on Friday of the same week. Schedule must be completed by 5:00 PM on Thursday each week. Mail-outs should occur on Friday of the same week. The default schedule is two weeks in advance The default schedule is two weeks in advance User can link to previous/current week’s list of claimants scheduled. User can link to previous/current week’s list of claimants scheduled. Print function can be utilized. Print function can be utilized.

PREP WORK LOG The work log screen is used to schedule activities, put in completed activities, and exempt claimants from participation. SCHEDULE DATES AND TIMES SCHEDULE DATES AND TIMES PRINT PREP NOTICES PRINT PREP NOTICES (*) Indicates holiday. Scheduling is not possible on holidays Claimants that are not selected during the first week will be dropped from the selection pool

RESOURCE LINKS REDIRECTS USER TO EXTERNAL WEBSITES FOR LABOR MARKET AND CAREER GUIDANCE INFORMATION & RESOURCES. REDIRECTS USER TO EXTERNAL WEBSITES FOR LABOR MARKET AND CAREER GUIDANCE INFORMATION & RESOURCES. ENHANCES THE JOB SEEKER’S ABILITY TO MAKE INFORMED CAREER CHOICES & DECISIONS ENHANCES THE JOB SEEKER’S ABILITY TO MAKE INFORMED CAREER CHOICES & DECISIONS

RESUME CREATE – USER CAN CREATE UP TO THREE RESUMES. RESUMES MAY BE DELETED IF DESIRED. ONLY ONE RESUME CAN BE ACTIVE AT A TIME. CREATE – USER CAN CREATE UP TO THREE RESUMES. RESUMES MAY BE DELETED IF DESIRED. ONLY ONE RESUME CAN BE ACTIVE AT A TIME. –CHRONOLOGICAL –SKILLS –FUNCTIONAL VIEW- EMPLOYERS, WITH JOB SEEKER’S PERMISSION, MAY VIEW THE ACTIVE RESUME ONLY VIEW- EMPLOYERS, WITH JOB SEEKER’S PERMISSION, MAY VIEW THE ACTIVE RESUME ONLY

SKILLS GAP ANALYSIS JOB SEEKERS ENTERS KSA’S JOB SEEKERS ENTERS KSA’S THE APPLICATION SEARCHES O*NET SOC TITLES THAT MATCH KSAs ENTERED. THE APPLICATION SEARCHES O*NET SOC TITLES THAT MATCH KSAs ENTERED. THE PERCENTAGE MATCHING IS ALSO LISTED THE PERCENTAGE MATCHING IS ALSO LISTED SEE SKILLS GAP ANALYSIS MODULE

TRANSFERRABLE SKILLS GAP ANALYSIS USER ENTERS KSA’s USER ENTERS KSA’s APPLICATION SEARCHES THE KSA DATA AND LISTS SKILLS JOB SEEKER HAS & SKILLS JOB SEEKER NEED TO QUALIFY FOR A SPECIFIC JOB TITLE. APPLICATION SEARCHES THE KSA DATA AND LISTS SKILLS JOB SEEKER HAS & SKILLS JOB SEEKER NEED TO QUALIFY FOR A SPECIFIC JOB TITLE. SEE SKILL GAP ANALYSIS MODULE

MANAGE SERVICES SELECT ADD SERVICES – TO ADD SERVICES TO JOB SEEKER RECORDS SELECT ADD SERVICES – TO ADD SERVICES TO JOB SEEKER RECORDS SELECT VIEW SERVICES – TO VIEW SELF SERVICES AND OSS SERVICES PROVIDED TO JOB SEEKER SELECT VIEW SERVICES – TO VIEW SELF SERVICES AND OSS SERVICES PROVIDED TO JOB SEEKER

MANAGE SERVICES “EE” NEXT TO THE SERVICE – THE SERVICE MAY LEAD TO AN ENTERED EMPLOYMENT. “EE” NEXT TO THE SERVICE – THE SERVICE MAY LEAD TO AN ENTERED EMPLOYMENT. “OE” NEXT TO THE SERVICE PROVIDED – THE SERVICE MAY LEAD TO AN OBTAINED EMPLOYMENT “OE” NEXT TO THE SERVICE PROVIDED – THE SERVICE MAY LEAD TO AN OBTAINED EMPLOYMENT

SATISFACTION SURVEY NEW – ADD A NEW SURVEY FOR THE JOB SEEKER NEW – ADD A NEW SURVEY FOR THE JOB SEEKER VIEW – VIEW CHRONOLOGICALLY - THE MOST RECENT SURVEY IS LISTED FIRST VIEW – VIEW CHRONOLOGICALLY - THE MOST RECENT SURVEY IS LISTED FIRST “VIEW” VIA NAVIGATION MENU – VIEW SURVEYS STATEWIDE. “VIEW” VIA NAVIGATION MENU – VIEW SURVEYS STATEWIDE. “VIEW” VIA HOME PAGE – USER CAN ONLY VIEW SPECIFIC OFFICE SURVEYS. “VIEW” VIA HOME PAGE – USER CAN ONLY VIEW SPECIFIC OFFICE SURVEYS.

UTILITIES CORRESPONDENCE CORRESPONDENCE NAICS NAICS ONET ONET CALENDAR CALENDAR TEMPLATE LIBRARY TEMPLATE LIBRARY SEE UTILITIES TRAINING MODULE

OSMIS RESOURCES OSMIS TRAINING PRESENTATIONS OSMIS TRAINING PRESENTATIONS OSMIS RESOURCE GUIDE AND OSMIS (Q)UESTIONS & (A)NSWERS OSMIS RESOURCE GUIDE AND OSMIS (Q)UESTIONS & (A)NSWERS peyser/default.htm peyser/default.htm