BUDGET ANALYSIS AND REVIEW COMMITTEE BARC REPORT TO COUNCIL Jim Neal BARC Chair for Annual Conference Sunday, 11 July 2009 Chicago, Illinois CD #33.2 ALA Council/Executive Board/Membership Information Session Annual Conference

BARC REPORT Fiscal Year 2009 Status Council Recommendations Referred to BARC Fiscal Year 2010 Plan Budget Preparation Process Budget Monitoring/Contingency Plans Electronic Participation Assessment Role of BARC

FISCAL YEAR 2009 STATUS (9 months thru May) Total ALA (all combined funds) Revenues: $36,691,489($2,284,076 less than budget) Total ALA Expenses: $38,878,153($4,732,235 less than budget) General Fund Revenues: $16,372,584($2,097,857 less than budget) General Fund Expenses: $18,886,858($3,277,505 less than budget)

FISCAL YEAR 2009 STATUS (9 months thru May) Division Revenues: $ 540,720 less than budget Division Expenses: $1,523,916 less than budget Roundtable Revenues: $ 36,786 less than budget Roundtable Expenses: $ 13,336 less than budget Grants and Awards: $ 201,416 less than budget Investment Interest Dividends: $ 189,871 more than budget Long-Term Investment: $25,068,731 ($28.8 million in Aug. 2008)

FISCAL YEAR 2010 PLAN Economic Uncertainty ALA Planning Priorities Operational Realignments Expense Reductions Key Revenue Sources Service and Product Enhancements New Business Development Strategies

REFERRED COUNCIL RECOMMENDATION Result – Two FY 2010 projects - Web Code Data Cleanup to Enhance Web site accessibility - Accessibility, Usability & Functionality Review Give a high funding priority to a web accessibility review and web code data cleanup.

FISCAL YEAR 2010 PLAN BUDGET PREPARATION PROCESS (All General Units, Divisions, and Roundtables) Key Functions/Alignment with ALA Priorities Environmental Assumptions Positive/Negative Trends Major Multiyear Unit Goals Fiscal Year Changes Fiscal Year Project Activities Current Year Budget Review Next Fiscal Year Budget Request

BUDGET MONITORING/CONTINGENCIES Detailed Month-to-Month Budget Review October 2009/Final FY09 Results (Midwinter Projections) April 2010/FY10 Six-Month Analysis (Annual Projections) Detailed Revenue Trends Analysis Publishing Dues Meetings and Conferences Grants and Awards Interest and Dividends Detailed Expense Reduction Strategies

ELECTRONIC PARTICIPATION ASSESSMENT Direct Costs, and Secondary/Tertiary Costs Web Casting of Council Activities Interactive Virtual Participation by Council Members Electronic Voting at Council Meetings Web Casting of Membership Meetings Interactive Virtual Participation in Membership Meetings Experimentation with Active Participation in Other Governance and Non-Governance Activities Experimentation with Virtual Conference Programming ALA Website Accessibility Review and Clean-Up

ROLE OF BARC To review the proposed budget, as forwarded by the ALA Executive Board, in the context of the ALA strategic plan, annual priorities and budget assumptions; to review the financial performance of the Association and the budget impact of potential actions of ALA Council; to make budget recommendations to the ALA Executive Board and to report to Council regarding budget analysis and process.