REPORT WRITING IN GRANTS MANAGEMENT PRESENTED BY: O.A. ABIMBOLA FORMER DEPUTY BURSAR (GRANTS) UNIVERSITY OF IBADAN 6 TH APRIL, 2016

REPORT WRITING IN GRANTS MANAGEMENT Report Writing is a process of rendering stewardship accounting on project execution. It is normally done in two parts: Narrative and Financial. Narrative Report: This is a written report basically prepared to highlight the outcome of a study of the facts and implications of a particular project execution.  It is intended to summarise the facts of the project execution, relate them to what the Principal Investigator is currently doing, draw appropriate conclusions and make useful recommendations.  It is prepared by the Principal Investigator, dated and signed.

Financial Report: This summarises the actual expenditure incurred on the project execution to date and comparing it with the approved project budget. It is a performance report that would highlight variances (if any) and offer explanation for such variances.  It is prepared by the Designated Administrator (Accountant) in Bursary Department already named on the project.  It must be dated and signed.  The reported actual expenditure must have satisfied all due process necessary in the disbursement of fund in compliance with the project budget as contained in the Memorandum of Understanding (MOU).  Financial Report must be prepared in accordance with Grantor’s format.

Qualities of a Good Report  It must follow a presentable format (layout).  It must be clear and logical.  It must be in line with the Grantor’s requirements.  It must be kept simple, factual and free from errors.

Examples of Report Format Narrative: Name of Institution Date Title of Report Project Ref. No. Introductory Comments Findings Implications for Man Conclusions Recommendations Appendices Name of PI Signature

Activities Approved Budget Actual Expenditure this Quarter Actual Expenditure to Date Variance Financial: Name of Institution Date Title of Report Project Ref. No. Amount of Grant Amount Paid Designated Administrator: ………………………………………. Signature: …………………………… Date: ………………..…….. Principal Investigator: …………………………………………….. Signature: …………………………… Date: ……………………….

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