General Council Meeting Thursday, February 4, :10 PM Gallery Room, Memorial Union

Agenda Call to Order & Seating of Substitutes Clayton Johnson Establish Quorum Kate Goudy-Haht 1. Approval of the Agenda 2. Approval of the Minutes January 2016 Regular Council Meeting

AGENDA (Continued) 3. Administrative Reports Senior Vice President & Provost – Brenda Behling for Jonathan Wickert Associate Vice President, University Human Resources – Julie Nuter Faculty Senate – Robert Wallace

AGENDA (Continued) 3. Administrative Reports Senior Vice President & Provost – Brenda Behling for Jonathan Wickert Associate Vice President, University Human Resources – Julie Nuter Faculty Senate – Robert Wallace

AGENDA (Continued) 4. Executive Committee Reports President – Tera Lawson Secretary/Treasurer – Kate Goudy-Haht VP for University Community Relations – Jessica Bell VP for University Planning and Budget – Jordan Bates VP for Equity and Inclusion – Katie Davidson

Budget Development Process Division of Business and Finance February 4, 2016

Division of Business and Finance – 5 Council Seats

Business and Finance Vision Statement Business and Finance is an agile, forward thinking, effective partner in advancing the university’s mission.

Business and Finance

798 staff members organized into 10 functional areas: Business Services Controller Environmental Health and Safety Facilities Planning and Management Iowa State Center Public Safety Reiman Gardens Treasurer’s Office University Museums WOI Radio

Business and Finance Administrative Service Centers Facility Services Facilities Planning and Management Business Services Controller Environmental Health and Safety Public Safety Treasurer’s Office WOI Radio Cultural: Reiman Gardens University Museums Iowa State Center

Business and Finance Facility Services Facilities Planning and Management We develop, operate, and maintain facilities to serve the university community. 450 staff members organized into nine functional areas.

Business and Finance Facility Services 140 general fund buildings 1,984 acres, 840 acres of turf, 160 acres of parking lost 23 miles of road, 34 miles of sidewalk 590 restrooms 134 elevators 48 emergency generators 2,000 street, sidewalk, and parking lot lights 23 miles of high voltage cables 10 miles of water lines 28 miles of storm sewer lines 90 miles of telephone/data lines 520 cameras

Business Services Controller Payroll pays for 15,200+ employees every month Sponsored Programs Accounting handles financial administration for 5,294 research accounts Financial Accounting and Reporting prepares ISU published financial statements and bond compliance reports Campus Organizations Accounting assists 850 student organizations with financial administration

Business Services Treasurer’s Office Cash Management, Investments, Debt Financing Accounts Receivable Office University billing and payment plans, RMM fund reconciliation, financial aid disbursement and reconciliation, fiscal support for departments Custody of 70,000 active university receivable accounts ISUCard Office University ID card, access control card, copy card, CYCash

Business Services Public Safety Police Division 22,525 calls for service received 2,279 criminal offenses investigated 1,470 criminal charges filed 6,720 safety escorts provided 2,107 motorist assist calls Parking Division 19,511 parking stalls managed 21,918 parking permits issued 62,988 parking citations issued 985 motorist assist calls

Budgeting Process Reporting units of Business and Finance fill out a departmental budgeting request for incremental increases. The form is broken down into categories such as: Maintaining base level services Responding to demands of increased enrollment Responding to demands of increase enrollment – international students Responding to demands of increased research Providing new and/or enhanced services as requested by the campus community

Budgeting Process Within the categories, reporting units must prioritize their requests. Once the requests have been received, the Office of the Senior Vice President for Business and Finance completes an overall prioritization of the requests.

Business and Finance Budget Advisory Committee The prioritization of the budget requests are then sent to the Business and Finance Budget Advisory Committee. The committee is also provided with a PowerPoint with an overview of Business and Finance to familiarize committee members with the operations of Business and Finance.

Business and Finance Budget Advisory Committee Committee Membership includes: College of Agriculture and Life Sciences – Dean’s designee College of Business – Dean’s designee College of Design – Dean’s designee College of Engineering – Dean’s designee College of Liberal Arts and Sciences – Dean’s designee College of Veterinary Medicine – Dean’s designee Division of Academic Affairs – Provost’s designee Division of Student Affairs – SVPSA’s designee Faculty Senate Professional and Scientific Council Graduate and Professional Student Senate Student Government SVP for Business and Finance – Ex-officio

Budget Timeline February 1, 2016 – Budget requests due to the President’s Office. February 15, 2016 – Business and Finance Budget Advisory Committee meeting. April 2016 – Revised budgets due to the President’s Office. May 2016 – Final budgets submitted.

Funding Sources Business and Finance is funded by the resource responsibility centers (college allocations) based on FTEs in each area.

Major Sources of Expenditures Salaries and fringe benefits Property insurance Supplies

FY 2015 Budget

Iowa State Center The facilities at the Iowa State Center include Stephens Auditorium, Scheman Building, and Fisher Theater. The operations of these facilities are managed through a contract with Venueworks. ISU puts restrictions on what can be charged to customers and departments. There is a line item in the Business and Finance budget of $770,000 for a utilities support subsidy to the Iowa State Center. It is then expected that Venueworks operates the Iowa State Center on a break-even basis.

AGENDA (Continued) 4. Executive Committee Reports President – Tera Lawson Secretary/Treasurer – Kate Goudy-Haht VP for University Community Relations – Jessica Bell VP for University Planning and Budget – Jordan Bates VP for Equity and Inclusion – Katie Davidson

AGENDA (Continued) 5. Committee Reports AwardsDiane Rupp CommunicationsAmy Ward Compensation & BenefitsKarl Schindel Peer AdvocacyBen Green Policies & ProceduresKris Koerner Professional DevelopmentLynn Bagley RepresentationStacy Renfro

AGENDA (Continued) 6. Unfinished Business and General Orders Motion to send proposed changes to the Tuition Reimbursement Program to the University Benefits Committee – Second reading of the motion

AGENDA (Continued) 7. New Business Motion to send ISU Practices for P&S Employees who also have Teaching Responsibilities Proposal to the Provost’s Office and UHR Nomination to fill Council vacancies (through 6/2016)

AGENDA (Continued) 7. New Business Nominations for Officer Positions – President-Elect – Vice President for University Planning and Budget – Vice President for University Community Relations – Vice President for Equity and Inclusion – Secretary/Treasurer

AGENDA (Continued) 8. Announcements Announcements from Councilors Professional & Scientific Council Professional Development Conference – February 11, 7:30 AM – 4:30 PM, Scheman Bldg. Executive Committee Meeting – February 18, 9:00 – 11:00 AM, 107 Lab of Mechanics General Council Meeting – March 3, 2:10 – 4:00 PM, Memorial Union Gallery Room

Adjournment