Clarification Meeting: Drifling and Testing of boreholes and Water Reticulation design and Construction for the relocated communities at Kusile Power Station Project 10 July 2013 Tender no: Tender no: MPGXC003235

2016/06/132 Agenda 1.Welcome & Introduction 2.Evacuation Procedure 3.Signing of Attendance Register 3.Technical 4.SHE 5.Quality 6.Commercial & Financial 7.Closure

2016/06/133 Technical Presentation By: Michael Were

Potable Water System Installation Contract 9 July 2014

2016/06/135 Objective The installation of sufficient potable water borehole capacity, pumping, storage and reticulation to service the needs of the Hartbeestfontein Farm community.

2016/06/136 Project Phases Phase1: Borehole Installation. Phase 2: Potable Water Reticulation Basic and Detail Design. Phase 3: Design execution and commissioning.

2016/06/137 Phase 1: Borehole Installation Borehole Drilling. Installation of casings and screens. Provision of gravel packing. Development of boreholes. Test pumping. Obtaining of soil, rock and water samples and logging. Water quality analysis. Platform Casting. Borehole capping.

2016/06/138 Drilling Contractor Minimum Competencies The contractor shall have a: Drilling Rig. Drilling Rig Operator. Site Supervisor. Project Manager. The contractor shall be able to locate the drilling locations.

2016/06/139 Quality Testing and Reporting The contractor shall use accredited testing laboratories where necessary, such instances shall include and not be limited to: Water quality. Concrete works. The contractor shall note that the onus is upon him to demonstrate to the Supervisor the quality of materials and works installed as and when reasonable requested by the Supervisor.

2016/06/1310 Anticipated Salient Borehole Details Borehole depths of between 40metres and 100metres Borehole locations and alternates

2016/06/1311 Phase 2: Potable Water Reticulation Basic and Detail Design The tender shall submit documentation that the water is potable. Competent Engineer shall be used for the design. Design shall be SANS/SABS compliant.

2016/06/1312 Phase 3: Design Execution and Commissioning. The bidder shall install his design after receiving the Employer’s Acceptance of the design. The bidder shall submit to the client a compliance certificate for the installed facility

2016/06/1313 Interface Points The bidder shall ensure that the intent and purpose of the facility are met. The works shall connect to each of the targeted residences.

2016/06/1314 Questions Q&A Session Please submit any questions asked in this session in writing to the Buyer. Answers shall be given here and followed up with a written response to all bidders.

2016/06/1315 Questions?

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SHE Presentation By Daphney Ndou

SHE Submissions for Evaluation: SHE SHEQ Policy signed by CEO SHE Plan aligned to the Project’s SHE Specification (Sec 4 part 9) Baseline Risk Assessment & SHE Method Statements (on Medium &High Risks) SHE Method Statements on how you plan to execute the works company site organogram structure (This must include CV of the Key SHE personnel Staff Provision for SHE Cost Measures during the period of service & Proof of registration with the compensation commissioner and letter of good standing. ( Buyer to confirm once submission is received ) 2016/06/1318

PRE CONTRACT AWARD REQUIRED MANDATORY INFORMATION ( OBJECTIVE CRITERION) Emergency Preparedness Plan ( include fire and Hazardous Spillage Management Plan Proposed Environmental Management Plan including Waste Management Acknowledgement of Eskom’s rules and requirements 2016/06/1319

POST CONTRACT AWARD REQUIRED MANDATORY INFORMATION ( OBJECTIVE CRITERION) Borehole Registration with Department of Water Affairs 2016/06/1320

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PROCUREMENT QUALITY ASSURANCE 2016/06/1322 Quality Presentation by: Carlos Rosique

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General Questions 2016/06/1324

PROCUREMENT QUALITY ASSURANCE 2016/06/1325 Quality Presentation by: Carlos Rosique

PROCUREMENT QUALITY ASSURANCE TENDER CLARIFICATION PRESENTATION ESKOM CONTRACT QUALITY REQUIREMENTS STANDARD QM58 10 July 2014 Presenter: Carlos Rosique

Eskom Contract Quality Requirements Eskom Contract Quality Requirements Standard QM58 All suppliers shall adhere to the requirements as set out in the Eskom Contract Quality Requirements Standard QM58. These requirements include, but are not limited to the following:- 1. Quality Management System Requirements (Ref: Eskom Standard QM58, Section 3.1) The contractor shall implement and maintain a Quality Management System which, as a minimum, meets the requirements of ISO 9001:2008 Quality Management System Requirements. Compliance to ISO requirements shall be verified by a full quality compliance assessment performed by Eskom prior to award of contract. Note: Eskom shall specify within the scope the applicable areas of ISO 9001 and the application of this standard in the enquiry/contract/order quality requirements forms (Annexure A and B). 2016/06/1327

2. Quality Documents to be submitted with the Tender (Ref: Eskom Standard QM58, Section 3.2) Signed enquiry/contract/order quality requirements forms (Annexure A and B) A CV of the contractor’s quality representative to be appointed for the works One provisional copy of the contract quality plan (including a signed quality policy) credible proof of an ISO 9001:2008-compliant quality management system. Latest structure/organogram of the quality function/department, resources, and number of employees employed in the quality department, including an abridged indication of qualifications (the quality structure to show who the quality departmental leader reports to within the tenderer’s organisation) 2016/06/1328 Eskom Contract Quality Requirements (cont.)

Historical information on similar work performed recently ( within the last two years): o Sample contract quality plan (including a quality control plan) from a similar project executed by the tenderer less than two years ago (the quality control plan is sometimes referred to as the inspection and test plan or quality inspection plan) o Sample report reflecting quality performance and measures (report to reflect statistics of at least six months) o Sample of non-conformance report o Sample of Corrective and Preventive Action reports Management of suppliers / sub-contractors to the tenderer o A copy of the process/procedure regarding the assessment, selection, management and auditing of sub-contractors/suppliers o Copy of supplier/subcontractor assessment and audit reports. Eskom reserve the right to contact some of the contractor’s current and former customers, to evaluate the contractor’s quality systems, capability, capacity, client satisfaction and other related aspects. Note!!! Access to the contractors and sub-contractor’s premises and facilities. Eskom or its inspection authority/agency, where appropriate, shall be afforded access to the contractor’s and sub-contractor’s premises and facilities at reasonable times to conduct quality audits, surveillance or inspections to verify compliance with the contract/order. 2016/06/1329 Eskom Contract Quality Requirements (cont.)

END 2016/06/1330

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2016/06/1332 Commercial Presentation by: Quintin De Klerk

2016/06/1333 Commercial (cont) T1.2 Tender Data 1.Acknowledgement Form- To be returned 2.Tender Returnables: (Only documents listed in the check lists) 3.Submission deadline: 24 July 2014 at 10:00 4.Tender validity: 120 Days 5.Conditions of Tender

2016/06/1334 Commercial (cont) Bidders are required to use the 2 Envelope system.  1 st Envelope: Commercial and Financial Documents- (1 Original and 1 Copies)  2 nd Envelope: Technical and SHE- (1 Original and 1 Copies)  1 Electronic copy (CD/DVD) containing complete tender.

2016/06/1335 Commercial (cont)  Envelopes containing Tender documents, should be marked clearly, addressed as follows: Eskom Holdings SOC Ltd Group Capital Division Kusile Power Station Project Att: Quintin De Klerk Confidential Tender no: MPGXC Commercial / Financial Proposal or (Technical Proposal)

2016/06/1336 Tender Box Location Tenders to be delivered: THE TENDER OFFICE Eskom Office 10 Smuts Avenue, eMalahleni (Witbank) GPS Coordinates for Tender Box, 10 Smuts Avenue, Witbank Latitude: S Longitude: E Map Link for Tender Box, 10 Smuts Avenue, Witbank 2C+Witbank%2C+South+Africa&address=10+Smuts+Avenue&city=Witbank&region=Mpumalan ga&country=South+Africa&z=0 The tender office box is open 24 hours, 7 days per week. Eskom will NOT accept late tenders

2016/06/1337 Commercial (cont) Enquiry Closing Date: 24 July 2014 Time: 10:00am Enquiry Number: MPGXC Deadline for clarifications up to four days before tender closure deadline NB: No late submissions will be accepted

2016/06/1338 Commercial (cont) Evaluation Process All tenders are evaluated and scored in accordance with Eskom’s Procurement Process  Functionality  Local Production and Content  Financial Analysis  Price & preference (90/10)

2016/06/1339 Commercial (cont) Other  CIDB  Joint Venture B-BBEE

2016/06/1340 Financial Pricing Schedule All prices to exclude VAT BOQ to be fully completed in the format provided

2016/06/1341 Communication During Tender Period Contact Person:Quintin De Klerk Contact Number:

2016/06/1342

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