This program will introduce, implement, and promote a set of training tools, which will properly inform, train, and develop the leadership styles of both local and state officers across the nation. HOSA Chapter/State Officer Guide

When leading discussions or carrying out business, it is necessary that all members are treated fairly and that the delegation does not lose focus. As a leader in HOSA, you need to understand and follow parliamentary procedure during meetings. This section will provide basic parliamentary vocabulary and procedures as they relate to Robert’s Rules of Order, Newly Revised. This section will also provide examples of agendas, committee reports, treasurer reports and minutes. Robert…Who?

Principles of Parliamentary Procedure All members have equal rights, privileges and obligations.All members have equal rights, privileges and obligations. The majority vote decides.The majority vote decides. The rights of the minority must be protected.The rights of the minority must be protected. Full and free discussion of every proposition presented for decision is an established right of members.Full and free discussion of every proposition presented for decision is an established right of members. Every member has the right to know the meaning of the question before the assembly and what its effect will be.Every member has the right to know the meaning of the question before the assembly and what its effect will be. All meetings must be characterized by fairness and by good faith.All meetings must be characterized by fairness and by good faith.

Motions Various motions may be classified into five broad categories. These classes of motions are as follows: 1.Main Motions: A main motion brings business before the assembly. It can only be made when no other motion is pending and ranks lowest in the order of precedence of motions. 2.Subsidiary Motions: Subsidiary motions assist the assembly in considering or disposing of a main motion (and sometimes other motions). Subsidiary motions fall into the order of precedence.

Motions 3.Privileged Motions: Privileged motions do not relate to the pending business, but have to do with special matters of immediate and overriding importance which, without debate, should be allowed to interrupt the consideration of anything else. Like subsidiary motions, the privileged motions fit into any order of precedence. 4.Incidental Motions: Incidental motions deal with questions of procedure arising out of other motions or business. They have no order of precedence among themselves. Instead, they arise incidentally and are decided as they arise. 5.Motions That Bring A Question Before The Assembly: These motions do not quite fit in any other category and rarely arise. They do not fit within the order of precedence and can only be made while no business is pending.

Order of Business I.READING AND APPROVAL OF MINUTES II.REPORTS OF OFFICERS, BOARDS, AND STANDING COMMITTEES III.REPORTS OF SPECIAL COMMITTEES IV.UNFINISHED BUSINESS V.NEW BUSINESS

Reading and Approval of Minutes If copies of the minutes are made available, the actual reading may be waived. Following any corrections or additions, the minutes should be approved. Approval of the minutes is usually handled by unanimous consent.

Reports of Officers, Boards, and Standing Committees The chair usually calls on only those members who have reports. A motion arising out of one of these reports is taken up immediately, since the object of the order of business is to give priority to the classes of business in the order listed.

Reports of Special Committees Special committees do not have continual existence but exist solely for the purposes of a specific project.

Unfinished Business Unfinished business refers to questions that have carried over from the previous meeting as a result of that meeting having adjourned without completing its order of business. The following items are considered unfinished business: a.The question that was pending when the previous meeting adjourned b.Any questions not reached at the previous meeting before adjournment c.Any questions postponed to the present meeting

New Business Following unfinished business, the chair asks, “Is there any new business?”. Members can then introduce new items of business or move to take from the table any matter that is on the table.

Minutes The minutes of a meeting should include: Date, place, and time of meetingDate, place, and time of meeting What type of meeting it is (officer, member, or special)What type of meeting it is (officer, member, or special) Name of person residingName of person residing Name of secretaryName of secretary All main motions, adopted or rejectedAll main motions, adopted or rejected The names of persons making the motionsThe names of persons making the motions Points of order or appeals, whether sustained or lostPoints of order or appeals, whether sustained or lost The minutes of the meetings should be submitted to the president within two weeks of the meeting.