2012 National Extension and Research Administrative Officers’ Conference May 21, 2012 “ Promising Program Practices for Equal Access” Nancy Corley Charlene Herrick Equal Opportunity Specialist Program Compliance & Reporting Officer U.S. Department of Agriculture Communications & Staff Development Coordinator National Institute of Food and Agriculture Maine Agricultural and Forest Experiment Station Norman E. Pruitt Francine Sulinski Program Compliance Review Leader Assistant Director U.S. Department of Agriculture University of Maine Cooperative Extension National Institute of Food and Agriculture

NIFA-EOS NERAOC May 21, 2012, West Virginia Program Access and Barriers NIFA CIVIL RIGHTS REVIEW AREAS OF CONCERN/INTERESTS  Accessibility to the disabled and public notification for accommodation.  Racial/ethnic and gender composition of committees and councils.  Limited English Proficiency (LEP) procedures and process.  Racial/ethnic and gender composition of Faculty, staff and /or graduate students  Quantity and quality in the collection and reporting of programmatic race/ethnicity and gender data, including participation on local committees, to measure the overall status of compliance.  Identifying potential labor forces and audiences, program planning and, data collection.

NIFA-EOS NERAOC May 21, 2012, West Virginia CODE OF FEDERAL REGULATIONS (CFR)  7 CFR part 15 —Nondiscrimination on the basis of race, color, or national origin CFR part 5, Subpart A “Nondiscrimination in Federally-Assisted Programs of the USDA— Effectuation of Title VI of the Civil Rights Act of 1964”  7 CFR part 15a.1 —“The purpose of this part is to effectuate Title IX of the Education Amendments of 1972, Discrimination on the basis of Sex in any education program or activity receiving federal financial assistance…”  7 CFR part 15b—Nondiscrimination on the basis of HANDICAP in program or activities receiving federal financial assistance 7 CFR 15B.1 “The purpose of this part is to implement section 504 of the Rehabilitation Act of 1973 …{Also ADA Amendments Act of 2008}

NIFA-EOS NERAOC May 21, 2012, West Virginia CODE OF FEDERAL REGULATIONS (CFR)  45 CFR PART 90– Nondiscrimination on the basis of AGE in programs or activities receiving federal financial assistance (Health and Human Services)  28 CFR § (b)- A recipient may not on the ground of race, color or national origin.. “deny a person the opportunity to participate as a member of a planning or advisory body which is an integral part of the program.”

NIFA-EOS NERAOC May 21, 2012, West Virginia 7 CFR, Subpart A § 15.3, (c) “Where a primary objective of the Federal financial assistance is not to provide employment, but discrimination on the grounds of race, color, or national origin in the employment practices of the recipient or other persons subject to the regulations in this part, tends, on the grounds of race, color, or national origin to exclude individuals from participation in, to deny them the benefits of, or to subject them to discrimination under any program or activity...the forgoing provisions …shall apply to the employment practices of the recipient or other persons…to assure equality of opportunity to and nondiscriminatory treatment of, beneficiaries”

NIFA-EOS NERAOC May 21, 2012, West Virginia 7 CFR, Subpart A § 15.1, (b) “The regulations in this part apply to any program or activity of an applicant or recipient for which Federal financial assistance is authorized under a law administered by the Department including, but not limited to, the Federal financial assistance…

NIFA-EOS NERAOC May 21, 2012, West Virginia Program Plans and Practices Program Plans and Underserved and Under- represented Populations ✓ State and County plans ✓ NIFA Plan of Work 7 CFR, Subpart A § 15.5 USDA DR ✓ 7 CFR, Subpart A § 15.5 “…have available for the Agency racial and ethnic data showing the extent to which members of minority groups are beneficiaries of federally assisted programs.” {Also reference USDA DR } ✓ Documentation of “All reasonable efforts”

NIFA-EOS NERAOC May 21, 2012, West Virginia Program Access and Barriers NIFA CIVIL RIGHTS REVIEW AREAS OF CONCERN/INTERESTS  Accessibility to the disabled and public notification for accommodation.  Racial/ethnic and gender composition of committees and councils.  Limited English Proficiency (LEP) procedures and process.  Racial/ethnic and gender composition of Faculty, staff and /or graduate students  Quantity and quality in the collection and reporting of programmatic race/ethnicity and gender data, including participation on local committees, to measure the overall status of compliance.  Identifying potential labor forces and audiences, program planning and, data collection.

NIFA-EOS NERAOC May 21, 2012, West Virginia Charlene Herrick Charlene Herrick Program Compliance & Reporting Officer Communications & Staff Development Coordinator Maine Agricultural and Forest Experiment Station Francine Sulinski Assistant Director University of Maine Cooperative Extension

NIFA-EOS NERAOC May 21, 2012, West Virginia Table 1: U. S Census for State of Maine and Androscoggin Counties By Race and Ethnicity As of August 26, 2011 Total American Indian/ Alaska NativeAsian Black/ African American Native Hawaiian/ Pacific IslanderWhite Some other race Two or more races Hispanic or Latino State of Maine1,328,3618,56813,57115, ,264,9714,26120,94116,935 % of Total100.0%0.6%1.0%1.2%0.0%95.2%0.3%1.6%1.3% Androscoggin County107, , , ,1561,669 % of Total100.0%0.4%0.7%3.6%0.0%92.8%0.4%2.0%1.5% Sagadahoc County35, , % of Total100.0%0.4%0.8%0.7%0.0%96.2%0.3%1.6%1.3%

NIFA-EOS NERAOC May 21, 2012, West Virginia Table 2: U.S Census for State of Maine and Androscoggin, Sagadahoc Counties by Gender As of August 26, 2011 TotalMaleFemale Maine1,328,361650,056678,305 % of Total100.0%48.9%51.1% Androscoggin County107,70252,71654,986 % of Total100.0%48.9%51.1% Sagadahoc County35,29317,08818,205 % of Total100.0%48.4%51.6%

NIFA-EOS NERAOC May 21, 2012, West Virginia Charlene Herrick Charlene Herrick Maine Agricultural and Forest Experiment Station Research Programs

NIFA-EOS NERAOC May 21, 2012, West Virginia Table 1: MAFES Employment Profile By Race/Ethnicity and Gender As of August 26, 2011 EMPLOYMENT TYPEWhiteAsianBlack Amer. IndianHispanic Total Race/ EthnicityMaleFemale EXECUTIVE/MANAGEMENT Subtotal % of Category100%0% 100% 0% % of Total6.29% FACULTY Subtotal % of Category90.1%4.9%1.2% 2.5%100%67%33% % of Total46.29% PROFESSIONAL Subtotal % of Category97%0%3%0% 100%58%42% % of Total20.57%

NIFA-EOS NERAOC May 21, 2012, West Virginia Table 1: MAFES Employment Profile By Race/Ethnicity and Gender As of August 26, 2011 EMPLOYMENT TYPEWhiteAsianBlack Amer. IndianHispanic Total Race/ EthnicityMaleFemale CLERICAL/ SECRETARIAL Subtotal % of Category100%0% 100%5%95% % of Total12.57% TECHNICAL/PARA-PROFESSIONAL Subtotal % of Category100%0% 100%45%55% % of Total6.29% SKILLED CRAFT Subtotal % of Category100%0% 100% 0% % of Total1.14% SERVICE MAINTENANCE Subtotal % of Category92%0% 8%0%100%83%17% % of Total6.86%

NIFA-EOS NERAOC May 21, 2012, West Virginia Francine Sulinski Assistant Director University of Maine Cooperative Extension Extension Programs

NIFA-EOS NERAOC May 21, 2012, West Virginia Table 7: University of Maine Cooperative Extension Programs By Race and Ethnicity As of August 26, 2011 ProgramsWhite Black or African American Mixed Race American Indian or Alaskan Native Native Hawaiian or Other Pacific Islander Asian or Pacific IslanderHispanic 2010 Agriculture59,7371, ,482 % of total95.3%2.8%.3%1.1%.1%.5%4.0% Natural Resources & The Environment5, % of total95.8%.8%1.8%.1%0.0%1.4%2.1% Community Development 4, % of total98.7%.4%.3%.4%0.0%.2%.4% 4-H Youth Development and Human Development31,6241, % of total92.7%3.4%1.7%1.5%.2%.4%2.2%

NIFA-EOS NERAOC May 21, 2012, West Virginia Maine Outreach and targeted efforts 2. Involve Somali Refugee Agency and Mano y Mano in program planning and delivery through UMCE. (Supplies needed skill sets for language and cultural knowledge.)

NIFA-EOS NERAOC May 21, 2012, West Virginia University of Maine Extension Employment Profile by Job Category Race/Ethnicity and Gender As of August 26, 2011 Total Regular WorkforceTotal%White% Amer. IndianHispanicBlackAsian Total Minority% Female % % % Male5022.8%5022.8% % TOTAL219100% % % ADMINISTRATION Female240.0% % Male360.0% % TOTAL5100% % FACULTY Female3053.6%2951.8% % Male2646.4%2646.4% % TOTAL56100%5598.2% %

NIFA-EOS NERAOC May 21, 2012, West Virginia University of Maine Extension Employment Profile by Job Category Race/Ethnicity and Gender As of August 26, 2011 Total Regular WorkforceTotal%White% Amer. IndianHispanicBlackAsian Total Minority% PROFESSIONALS Female3672.0%3672.0% % Male1428.0%1428.0% % TOTAL50100%50100% % TECHNICIAN/PARAPROFESSIONAL Female5791.9%5690.3% % Male58.1% % TOTAL62100%6198.4% % CLERICAL/SECRETARIAL Female4697.9%4595.7% % Male12.1% % TOTAL47100%4697.9% % SERVICES AND MAINTENANCE Female-0.0% Male2100% % TOTAL2100% %

NIFA-EOS NERAOC May 21, 2012, West Virginia Case Study Case of the High Yield Gardens Put the laws in context of a situation Identify recipient/program beneficiaries Identify barriers to participants and ways to resolve them Explore intersection between Research and Extension

NIFA-EOS NERAOC May 21, 2012, West Virginia Case Instructions Read the case and assumptions individually (3-4 minutes) Spend 5 minutes developing a response to your team’s assigned question Appoint a timekeeper, scribe, and spokesperson

NIFA-EOS NERAOC May 21, 2012, West Virginia Case Questions 1.List funding recipients 2.How to field an effective team 3.How to propose an appealing project 4.Planning for specific outreach elements…. Barrier removal ideas….

NIFA-EOS NERAOC May 21, 2012, West Virginia 1. Recipients Research Dr. Hernandez, Public program participants, Maine crop farmers, Extension staff, state/local policymakers, regulators, any faculty or graduate student assigned to the project

NIFA-EOS NERAOC May 21, 2012, West Virginia 1. Recipients Extension ✓ Dr. Hernandez, Sergei Baikal, Non-profit partners, Extension volunteers, ✓ Program participants, Eligible participants

NIFA-EOS NERAOC May 21, 2012, West Virginia Case Study Case of the High Yield Gardens 2. Involve Somali Refugee Agency and Mano y Mano in program planning and delivery through UMCE. (Supplies needed skill sets for language and cultural knowledge.)

NIFA-EOS NERAOC May 21, 2012, West Virginia 3. Appealing proposal POW elements satisfied Cross-disciplinary collaboration on outreach to under-served and under- represented Data on new constituencies to open up funding avenues

NIFA-EOS NERAOC May 21, 2012, West Virginia 4.Barrier removal types Public notification statement formats Material formats Limited English proficient, mixed literacy, and communication accommodation for people with disabilities

NIFA-EOS NERAOC May 21, 2012, West Virginia 4.Barrier removal types Program design elements Instructional formats Types of gardening, accessible technologies, subject matter breadth, i.e., ethnic vegetables and medicinal herbs

NIFA-EOS NERAOC May 21, 2012, West Virginia Program Access and Barriers Engaging CommunitiesEngaging Communities ✓ Advisory committees representation ✓ Stakeholder input (diversity) ✓ Public notification ✓ Local community groups Organization ActionsOrganization Actions ✓ Diversity of faculty, staff and graduate students ✓ Interaction of Extension and Research (Land Grant Model

NIFA-EOS NERAOC May 21, 2012, West Virginia Program Access and Barriers NIFA CIVIL RIGHTS REVIEW AREAS OF CONCERN/INTERESTS  Accessibility to people with disabilities and public notification for accommodation.  Racial/ethnic and gender composition of committees and councils.  Limited English Proficiency (LEP) procedures and processes.  Racial/ethnic and gender composition of faculty, staff and /or graduate students  Quantity and quality in the collection and reporting of programmatic race/ethnicity and gender data, including participation on local committees, to measure the overall status of compliance.  Identifying potential labor forces and audiences, program planning, and data collection.

2012 National Extension and Research Administrative Officers’ Conference May 21, 2012 “ Promising Program Practices for Equal Access” Nancy Corley Charlene Herrick Equal Opportunity Specialist Program Compliance & Reporting Officer U.S. Department of Agriculture Communications & Staff Development Coordinator National Institute of Food and Agriculture Maine Agricultural and Forest Experiment Station Norman E. Pruitt Francine Sulinski Program Compliance Review Leader Assistant Director U.S. Department of Agriculture UMaine Cooperative Extension National Institute of Food and Agriculture