Annual School Census 01 June 2007 Statistics Branch, Ministry of Education

Main steps of Census Preparation of census schedules Sinhala Medium Tamil Medium Training for Officers Zonal Planning Directors Divisional Edu. Directors Training of principals Divisional Directors – Conducting training classes, clarify any problems and distribute forms Zonal coordinating officers (Planning) - Supervise training classes and guide Divisional Edu. Directors (Before Census)

Main steps of Census Expected date/sResponsible Officer Activity June 01Census Date June 01 to 15PrincipalFilling of forms Preparing School Level Summary June 16 to 21PrincipalSubmission of completed forms to Divisional Directors – Census Forms June 21 to 25Divisional Directors Checking of forms Preparation of division summaries 2007 June 25 to 29Submission of forms to Zonal Planning Directors –Forms Statistics Branch Division Summary & School summaries (During Census)

Main steps 0f Census (After Census) Duties of Divisional Directors Collecting Census questionnaires from schools Checking and correction of errors Sending school summary to Statistics Branch Preparing Division Summary Preparation of “Preliminary Report”Preliminary Report Processing Division summaries Tabulation of data Publication of Preliminary Report

Main steps of Census (After Census) Training of Zonal officers on editing and coding Computerizing census schedules Checking and correction of errors Duties of Zonal Census Coordinators Processing school census information Further checking and correction of errors Creating Reports Sending reports and data to Statistics Branch Duties of Statistics Branch Further checking and correction of errors Tabulation of data (Actual Tables) Checking tabulated information

Officers directly involved with the census at all levels Statistics Branch, Ministry of Education (9) (92) (304) (9678) No. within brackets is such institutes in June 2007

Planners, Policy makers  Department of National Planning  Ministry of Education  Provincial Department of Education  Zonal Education Office  Divisional Education Office Data users

Researchers International agencies Other data providers/users  Department of Census & Statistics  Central Bank of Sri Lanka

Information collected through Census SC1 (schedule) - Schools Students Physical facilities Non academic staff FT (teacher form) - Teachers SC/SS (School Summary) – variety of information which is urgently needed

1.Identification information 2.Students by gender, grade and medium of instruction 3.Students by gender, grade and birth year 4.Repeaters by gender medium and grade 5.Grade 1 admissions and pre school attainment 6.Students doing A/L Science subjects Information collected from schools (through SC1)

6.Physical facilities 7.Students with disabilities by gender, type of disability and grade 8.Students with disabilities by birth year and gender 9.Teachers retired and transferred during previous year 10.Non academic staff by gender, mode of payment and and designation 11.Students learning religion, technical subjects and aesthetic subjects by medium and grade

Information collected about teachers (through FT) Name Birthday Gender Ethnicity Religion Marital Status Year and month of first appointment Year and month appointed to this school

Type of appointment to this school Medium of appointment Post held at school Highest educational qualification Highest Professional qualification Type of appointment Work involved/ Cycle of teaching Subject taught at school Service/grade Leave taken Salary drawn in the previous month National ID number

Indicators calculated using School census data Gross enrolment rates Net enrolment rates Gross intake rates Net intake rates Repetition rates Dropout rates Pupil teacher ratios Survival rates

Retention rates Graduation rates Completion rates Grade 1 entrants who have attended some form of organized early childhood development programme Percentage of qualified teachers Coefficient of efficiency

Uses of SC1 – Part 1 To identify schools  Schools by ethnicity  Schools by medium of instruction  Schools by sex of students  National/Provincial schools  Estate schools  Schools by functional grade  Schools by grade span  Schools by level of difficulty

List of indicators Part 2 Students per class ratio Student teacher ratio Part 3 Gross enrolment ratio Net enrolment ratio Apparent Intake rate Net Intake rate Part 4 Repetition rate Dropout rate Survival rate Completion rate Coefficient of efficiency

Part 5 Demand for grade 1 admissions New entrants who have attended early childhood development programmes Part 6 To provide facilities needed by A/L science stream students Part 7To know about technical subjects/ aesthetic subjects and religion subjects taught in the school To provide teachers Calculate text book requirements

Part 8To provide facilities needed by students with special needs Part 9 Student enrolment by ethnicity Student enrolment by religion Part 10 (School Activities Branch of MOE) To know about students receiving scholarships What is the content of students enrolled in grade 8 by method of enrolment

Part 11To evaluate exam performance of school Part 12 (Nutrition Unit of MOE) To extend existing nutrition projects to more schools and to more grades Part 13Existing water, sanitation, lab and library facilities About availability of land and vehicles Part 14 Quality input receipts, spending and available balance

Part 15To calculate number of teachers (who have retired) who should be/have been replaced Part 16 To know about non academic staff in schools

Uses of FT As a database of teachers To know the number of teachers who are retiring next year To know future teacher requirements Calculate teacher absenteeism To know about ISAs

To find out numbers of qualified and unqualified teachers To calculate teacher excesses and deficits (school/zone/province level) To determine SLPS vacancies Issues related to teacher deployment (how many Science teachers are teaching English etc.)

Uses of School Summary Basic identification information Students by school grade, medium of instruction and gender (Extract directly from Part 2 of SC1) New admissions to grade 1 (Extract from part 5 of SC1)

Academic staff by service (request of Teacher establishment Branch/Principals’ Branch/Education Services Branch) Teachers not professionally qualified by type (request of Teacher Education Branch) NEW

Training received by principals (HRD Branch) Teachers according to circular 2003/38 (Planning Branch) Some basic facilities (in order to find a better way to classify schools)

Thanks……

School Census Schedule (SC1)..\..\..\..\Desktop\School Census Schdules\shduls2006\sheduls2006_c\2006shedulepress2.pmd

School Census Teacher form (FT)..\..\..\..\Desktop\School Census Schdules\shduls2006\sheduls2006_c\Teacher2006.pmd

School Census School Summary (SC/SS)..\..\..\..\Desktop\School Census Schdules\shduls2006\sheduls2006_c\summary2006.pmd