Gear Up for Research January 28, 2016 Stanford Profiles Tina Del Cont, CAP Product Manager,

22 Stanford Profiles History 2004 CAP created for and by SoM September 2012 University-Wide Expansion Project Kicked Off August 2013 CAP Live with New Pilot Organizations January 2014 New Stanford Profiles Public Site Launched June 2014 Start of School of Humanities & Sciences Engagement November 2014 Kick-Off of H&S Faculty Engagement January 2015 Hosting of Stanford Profiles transitioned to Administrative Systems February 2015 Kick-Off of Re- engagement with Pilot Organizations Prior to 2012, CAP (Community Academic Profiles) was created by the School of Medicine for the School of Medicine. The site has been in existence since In 2012, the CAP University-Wide Expansion Project began to expand CAP profiles to faculty, staff, postdocs and graduate students in selected schools, institutes and administrative units across Stanford. The project continues today to onboard further organizations with the end goal of having all schools and organizations represented in CAP. The project executive sponsor is Ann Arvin, Vice Provost and Dean of Research.

3 3 3 Initial Project Objective: Expand CAP profiles to faculty, staff, postdocs and graduate students in selected schools, institutes and administrative units across Stanford Features  New SU branding and interface  Collaboration tools  Auto-population of names, titles, appointments, courses taught, postdoc advisee names, and publication citations  Links to CV, Biosketch, websites, social networking, etc.  Publication citations from Web of Science cover more than 15,000 journals.  Profile controls which downloaded publications appear and which publications are highlighted  Web services APIs allow schools and other University web sites to access CAP data and publish under their local branding and formats. Plus the CAPx Drupal Module, to provide integration with Drupal sites.

4 4 4 Source Systems PeopleSoft − FAAS, Faculty Events, HR − Names, affiliations − Education history − Courses Taught − Advisers and advisees StanfordYou, Axess − Contact information Stanford Library –Web Of Science –PubMed ClinicalTrials.gov Stanford Hospital MSO Salesforce Chatter And more…

55 Stanford Profiles (aka CAP) On the web… On desktops and mobile devices…

66 Value to Stanford Makes the work and achievements of faculty readily accessible to prospective students and postdoctoral fellows and potential funders of research including industry, foundations and donors Facilitates communication for the onboarding and orientation of new graduate students Distinguishes Stanford from other peer institutions investing in similar systems Increases research collaborations within and across disciplines at Stanford, and externally Enables Faculty, Postdocs, Students and Staff to update information directly and for purposes of sharing current C.V.s, preparing annual reports and other tasks Improves reporting of research and education activities for individuals with enhanced data integrity

77 Stanford Profiles and Research Your Profile If you are faculty, postdoc, student or staff, you can add the following information on your profile to show your current focus and to collaborate with colleagues: Bio Projects and / or Research Projects Faculty, Postdocs and Students can also add: Current Research and Scholarly Interests Research Opportunities (SOM Faculty and Students, All Postdocs) Community and International Work (SoM Faculty, All Postdocs)

88 Stanford Profiles and Research Postdocs and Students can also add: Lab Affiliations All Profile Owners can add: Keywords Add keywords to your profile that will help potential collaborators find you on the Stanford Profiles site. Publications (automatically imported and manual entry available) −Profiles with Similar Publications (automatically generated on your profile from mesh terms) −Publication Tag Cloud (automatically generated on your profile from mesh terms) Presentations

99 Stanford Profiles and Research Find Current Research and Collaborators Search Use the Stanford Profiles Search feature and key in research topics to find others working in similar areas, on similar projects, who have written publications on the same topic. Search for Profiles by Name Find a particular person (faculty, postdoc, student or staff ) who is working in a related field, area or discipline and see their current research information, projects, publications, and collaborators. Follow Colleagues and Create or Join Groups with the sites Professional and Secure Social Networking feature that uses Salesforce’s Chatter Search or Browse to find a colleague whose work you are interested in and you can simply click the ‘+Follow’ option provided to be informed of their postings on the site. Create private or public (Stanford) groups and invite others to join or you can set up memberships for established groups, committees, and more.

10 Where we are now…. Over 22,000 profiles in the system 4,751 Faculty, Research and Teaching Staff 7,936 Students 2,329 Postdocs 8,581 Staff Onboarded Pilot (Aug. 2013)  School of Earth, Energy & Environmental Sciences  School of Engineering  School of Medicine  Bio-X, FSI, Precourt, Woods New  Graduate School of Education (Students, live as of March 2015)  Graduate School of Business (Students and Staff, live as of July 1, 2015)  School of Humanities & Sciences Public Launch (October 2015) Onboarding Graduate School of Education (Faculty and Staff, coming soon) Graduate School of Business (Faculty, TBD)

11 Adoption of Stanford Profiles… Feb 2014 S3ES Website Oct 2015 Graduate Advisees Added to Profiles Jan 2014 Public Launch of SoE, S3ES, SOM, FSI, Precourt, Woods, DoR March 2014 SoM Website Oct 2014 UHA Physicians Added Nov 2014 Go Global Website Jan 2015 Hosting Transitioned to AS Mar 2015 GSE Students Added April 2015 VPTL Added May 2015 VPUE Website Jul 2015 GSB Students & Staff Added Oct 2015 H&S Public Launch

12 Current Projects FY16 Enhancement Project - Underway Inter-Departmental Programs Management Stanford Only CAP-API Expansion of Publication Sources Research and Working Papers Business Cases Support for the Full Population of StanfordWho Funded Research Projects from SeRA Manual Override of Publication Classifications Auto-imported Administrative Appointments from FAAS Revised look and feel of the CAP Network (Stanford Only site) Web Pages Engagement and Outreach - All Organizations - Underway To Facilitate Onboarding and Adoption To Provide Training and Support to Stanford Profiles Site Users To Demonstrate the Benefits and Many Uses of Stanford Profiles in Academic Endeavors

13 Future Vision  Cross institution profile search and sharing  Visualizations of collaboration networks  Support for administrative processes CV Management Grant Preparation Permanent profiles