I.T. AT THE LEADING EDGE OF THE ASEAN SINGLE WINDOW By: ALEXANDER M. AREVALO Deputy Commissioner, Management Information System and Technology Group Bureau of Customs, Philippines Chairman, ASEAN Single Window Steering Committee Member, Single Window Working Group, APEC Member, Single Window Committee, UNECE 2008 WCO IT Conference and Exhibit – Seoul, Korea, April 23, 2008

OUTLINE History and Background History and Background Synchronization & Standardization Initiatives Synchronization & Standardization Initiatives Lessons Learned Lessons Learned

MANDATE FOR ASW ASEAN HEADS OF STATE agreed to establish the ASW to expedite cargo clearance - 9 th ASEAN Summit - Bali, Indonesia, Oct 2003 ASEAN HEADS OF STATE agreed to establish the ASW to expedite cargo clearance - 9 th ASEAN Summit - Bali, Indonesia, Oct 2003 “Adopt the Single Window approach including the electronic processing of trade documents at national and regional levels.” ASEAN ECONOMIC MINSITERS (AEM) Meeting agreed to establish an ASEAN Inter-Agency Task Force to design an appropriate model for the ASW - Yogyakarta, Indonesia, Jan 2004 ASEAN ECONOMIC MINSITERS (AEM) Meeting agreed to establish an ASEAN Inter-Agency Task Force to design an appropriate model for the ASW - Yogyakarta, Indonesia, Jan 2004

ASW STEERING COMMITTEE Objective: coordinate, establish mechanism, synchronize implementation of the ASW before 2012 Objective: coordinate, establish mechanism, synchronize implementation of the ASW before 2012 Members: Senior officials of Line Ministries Members: Senior officials of Line Ministries Endorsed - 14 th ASEAN DG’s of Customs, Cebu, Philippines 9-11 Nov 2005 Endorsed - 14 th ASEAN DG’s of Customs, Cebu, Philippines 9-11 Nov 2005

ORGANIZATIONAL MOBILIZATION ASEAN SINGLE WINDOW STEERING COMMITTEE Working Group on Technical Matters WG on Legal & Regulatory Matters ASEAN Secretariat

MEETINGS ON THE ASW Aug 2004 – Manila, Philippines Oct 2004 – Hanoi, Vietnam Mar 2005 – Manila, Philippines May 2005 – Vientiane, Lao PDR Aug 2005 – Manila, Philippines Oct 2005 – Manila, Philippines Jan 2006 – Manila, Philippines Mar 2006 – Bangkok, Thailand

CAPACITY BUILDING Regional Workshops – EU-APRIS Regional Workshops – EU-APRIS 1. Manila – March Bangkok – May Sweden – June Manila – July 2006 National Workshops National Workshops

ASW STEERING COMMITTEE ACTIVITIES ASW STEERING COMMITTEE MEETINGS ASW STEERING COMMITTEE MEETINGS 1.Hanoi, Vietnam - May 07 2.Bali, Indonesia – April 08 WORKING GROUP ON TECHNICAL MATTERS MEETINGS WORKING GROUP ON TECHNICAL MATTERS MEETINGS 1.Hanoi, Vietnam – May 07 2.Kuala Lumpur, Malaysia – Aug 07 3.Phnom Penh, Cambodia – Nov 07 4.Bandar Seri Begawan, Brunei – Mar 08 WORKING GROUP ON LEGAL MATTERS MEETINGS WORKING GROUP ON LEGAL MATTERS MEETINGS 1.Hanoi, Vietnam – May 07 2.Kuala Lumpur, Malaysia – Aug 07 3.Bandar Seri Begawan, Brunei – Mar 08 CAPACITY BUILDING CAPACITY BUILDING 1.Hanoi, Vietnam – May 07 – ASW Preparedness Workshop 2.Kuala Lumpur, Malaysia – Aug 07 - Legal and Regulatory Workshop 3.Bandar Seri Begawan, Brunei – Mar 08 – Technical Workshop

INTERNATIONAL DONOR SUPPORT FOR ASW 1. EU-ASEAN Program for Regional Integration and Support – Phase 1 & Phase 2 2. US-ASEAN Training Assistance and Facility, Phase 1

DEFINITION: ASEAN SINGLE WINDOWW “The ASEAN Single Window (ASW) is the environment where National Single Windows of Member Countries operate and integrate.” (from Agreement to Establish and Implement the ASW, AEM, 09 Dec 2005)

DEFINITION: NATIONAL SINGLE WINDOW Single submission of data and information; Single submission of data and information; Single and synchronous processing of data and information; Single and synchronous processing of data and information; Single decision-making for Customs release and clearance. Single decision-making for Customs release and clearance. (from Agreement to Establish and Implement the ASW, AEM, 09 Dec 2005)

DEFINITION OF NSW

BASIC CONCEPT OF THE ASW & NSW The ASW and its NSWs serve to the process of regional integration for the ASEAN Economic Community by better compatibility and interoperability of functional systems of trade management (including release and clearance systems).

VISION OF THE ASW Accelerate ASEAN economic integration by 2015.

ONE-TO-MANY OR ONE SINGLE WINDOW BRUCAMINDLAOMALMYAPHISINTHAVIE BRUCAMINDLAOMALMYAPHISINTHAVIE

National Single Window (Regionally Compliant) National Single Window ASW = 10 National Single Windows Banking & Insurance Industry Intermediary Trading Community Intermediary Customs Intermediary Transport Industry Intermediary Other Government Agencies Intermediary ASEAN/ International Link Intermediary

ASW BRUCAMINDLAOMALNat’l SW CUSTOMS AGENCY MYAPHISINTHAVIE ASEAN SINGLE WINDOW CONCEPT (Bottom-to-Top Strategy/Integration of National Single Windows)

ASW BRUCAMINDLAOMALNat’l SW CUSTOMS AGENCY MYAPHISINTHAVIE ASEAN SINGLE WINDOW CONCEPT (Bottom-to-Top Strategy/Integration of National Single Windows) NATIONAL SINGLE WINDOW CUSTOMS AGENCY

SYNCHRONIZATION & STANDARDIZATION EFFORTS Agreement Agreement Protocol Technical Guide – Int’l Standards Protocol Technical Guide – Int’l Standards Technical Document - Architecture Technical Document - Architecture ASW Customs Declaration Form ASW Customs Declaration Form ASEAN Cargo Processing Model ASEAN Cargo Processing Model ASW Readiness Assessment Survey ASW Readiness Assessment Survey

CLASSIFICATION OF ASW DATA ELEMENTS Compulsory - Required elements for ASW purposes by all Member Countries Mandatory - Required by at least one Member Country Conditional - classified as conditional by at least one Member Country (e.g. industry-based, avian) Optional - All data requirements that are open to all Member Countries for any of purposes of their NSWs within the ASW environment

ASW AGREEMENT Agreement to Establish and Implement the ASEAN Single Window signed by ASEAN Economic Ministers (AEM), 09 December 2005, Kuala Lumpur, Malaysia

ASW PROTOCOL Legal and Technical Frameworks for the ASEAN Single Window signed ad-referendum by Senior Economic(Finance) Ministers (SEOM), 2006

ASW AGREEMENT: OBLIGATION OF MEMBER COUNTRIES –Brunei Darussalam –Indonesia –Malaysia –Philippines –Thailand –Singapore –Cambodia –Lao PDR –Myanmar –Vietnam Operationalize their National Single Windows before:

OBJECTIVES OF THE ASW PROTOCOL To provide a legal and technical framework To provide a legal and technical framework To strengthen the coordination and partnership along the international supply chain To strengthen the coordination and partnership along the international supply chain To encourage participation of economic operators To encourage participation of economic operators To provide technical, functional and operational guidance for Member Countries To provide technical, functional and operational guidance for Member Countries

ASW TECHNICAL GUIDE Compilation of relevant international standards, procedures, documents, Compilation of relevant international standards, procedures, documents, To be adopted as deemed appropriate by Member Countries To be adopted as deemed appropriate by Member Countries Subject to regular reviews and updates in line with new technological developments Subject to regular reviews and updates in line with new technological developments

ASW TECHNICAL DOCUMENTATION SECTION III: Architecture of the ASEAN Single Window “ Para 16. The following are models and methodologies to be referred to: (a) The ASEAN Cargo Clearance Model (adopted in June 2005); (b) The ASEAN Customs Declaration Document (adopted in November 2005); (c) The WCO Data Model, the WCO Data Set, the United Nations Trade Data Directory (UNTDED); (d) The UN/CEFACT Modeling Methodology (UMM) and the UN/CEFACT Modeling Language (UML) for process analysis and functional determination; (e) Other conventions in trade facilitation and topics of relevance to Customs by the United Nations and international organizations. ”

ASW TECHNICAL DOCUMENTATION Architecture of the ASEAN Single Window MODELS & METHODOLOGIES WCO UNTDED UMM UML UN & Other International Conventions

PROTOCOL: Article 8 - APPLICATION OF I.C.T. “The NSWs shall make use of the appropriate technology with open architecture based on international standards and technical advancements in areas of information and communication technology and data processing. “The NSWs shall make use of the appropriate technology with open architecture based on international standards and technical advancements in areas of information and communication technology and data processing. The implementation of the NSWs shall make use of international standards of data and information processing and management, such as the United Nation Electronic Data Interchange for Administration, Commerce and Transport (UN/EDIFACT), Extensible Mark-up Language (XML), American National Standard Institution X.12 (ANSI X12), RosettaNet or others relevant to the implementation of the NSWs. The implementation of the NSWs shall make use of international standards of data and information processing and management, such as the United Nation Electronic Data Interchange for Administration, Commerce and Transport (UN/EDIFACT), Extensible Mark-up Language (XML), American National Standard Institution X.12 (ANSI X12), RosettaNet or others relevant to the implementation of the NSWs. The secure infrastructure for the ASW and NSWs shall follow international standards and best practices with features such as confidentiality, data integrity, authenticity and non-repudiation.” The secure infrastructure for the ASW and NSWs shall follow international standards and best practices with features such as confidentiality, data integrity, authenticity and non-repudiation.”

PROTOCOL: Article 8 - APPLICATION OF I.C.T. APPLICATION OF ICT Appropriate Technologies Open Architecture International Standards UN/EDIFACT XML Secure Infrastructure

COMPARATIVE MATRIX OF ASEAN INFORMATION PARAMETERS FOR CARGO RELEASE AND CLEARANCE ASEAN INFORMATION PARAMETERS MAPPING TO WCO DATA SET (Version 1.1) MAPPING TO WCO DATA SET (Version 2.0) MAPPING TO BRUNEI MAPPING TO CAMBODIA Type of declaration and customs procedures and regimes Identification of customs office (of departure, of destination, of clearance) Reference number of Customs Declaration Number of forms of the declaration and its respective uses Date of physical importation or exportation

COMPARATIVE MATRIX OF ASEAN INFORMATION PARAMETERS FOR CARGO RELEASE AND CLEARANCE ASEAN INFORMATION PARAMETERS MAPPING TO WCO DATA SET (Version 1.1) MAPPING TO WCO DATA SET (Version 2.0) MAPPING TO BRUNEI MAPPING TO CAMBODIA Type of declaration and customs procedures and regimes Identification of customs office (of departure, of destination, of clearance) Reference number of Customs Declaration Number of forms of the declaration and its respective uses Date of physical importation or exportation 320 Parameters Mapped for 10 Countries

ASEAN CUSTOMS DECLARATION FORM FORMAT: Single Administrative Document (SAD) FORMAT: Single Administrative Document (SAD) MANUAL PROCESSING: Document should be uniform MANUAL PROCESSING: Document should be uniform COMPUTERIZED PROCESSING: Uniform data parameters COMPUTERIZED PROCESSING: Uniform data parameters DATA PARAMETERS: 48 Data Elements DATA PARAMETERS: 48 Data Elements (14 th DG Meeting, Cebu, Philippines, Nov 2005)

ASEAN CARGO PROCESSING MODEL Import (Air) Import (Air) Import (Sea) Import (Sea) Export Export Transit Transit Transshipment Transshipment Bonded Movement Of Goods Bonded Movement Of Goods Warehouses Warehouses Temporary Admission Temporary Admission

ASEAN CARGO PROCESSING MODELS Import - Sea (1 of 8)

PHILIPPINE-THAILAND ASW PILOT PROJECT Signed MOU in December 2005 Signed MOU in December 2005 APRIS-supported APRIS-supported 2 Bilateral Technical Meetings in Manila and Bangkok - 21 Mar 2006 & May 30, Bilateral Technical Meetings in Manila and Bangkok - 21 Mar 2006 & May 30, 2006 Identified pilot systems Identified pilot systems –Country of Origin Document –Export Document Successful first stage test in May 2006 Successful first stage test in May 2006

The ASW is the secured environment where NSWs integrate and operate. The ASW constitutes a regional facility to enable a seamless, standardized and harmonized routing and communication of trade and customs-related information and data for customs clearance and release from and to NSWs. Trade and related customs data and information will stay within, and belong to respective Member States”. DEFINITION: REGIONAL/FEDERATED SINGLE WINDOW MODEL

2008 REGIONAL/FEDERATED ASW PILOT PROJECT Brunei Brunei Cambodia Cambodia Lao Lao Indonesia Indonesia Myanmar Myanmar Philippines Philippines

WHAT IS THIS MAN DOING? A – Sending SMS to wife. B - Listening to a ringtone. C - Wondering why his line was cut. D - None of the above. ?

WHAT IS THIS MAN DOING? D. None of the above. This man is transacting business with the ASW – Filing Paying, Tracking, Releasing, etc - Under a coconut tree anywhere in the ASEAN. ?

ICT REGULATIONS POLICIES HARMONIZATION PROCESSES ETC. SIMPLIFICATION ICT AT THE LEADING EDGE LEGISLATION

ASW and NSW’s can only happen with I.T.! ASW and NSW’s can only happen with I.T.!

LESSONS LEARNED