CAPITAL FACILITIES PROGRAM UPDATE BOARD OF EDUCATION FEBRUARY 8, 2016 FACILITIES SERVE EDUCATION

CAPITAL FACILITIES PROGRAM (CFP) STEPS AND COMPONENTS ✔ a) Board and LCAP Goals ✔ b) Identify, quantify facilities conditions and needs ✔ c) Master Facilities Plan ✔ d) Community input on site priorities ✔ e) Test revenue capacity, debt structures, cash flow ✔ f) Voters authorize funding g) Plan or build program team, internal and external h) Empanel Citizens Oversight Committee i) Tailor communications and decision-making engines j) Refine Master Facilities Plan and build Implementation Plan based off priorities identified k) Establish management, accounting and accountability systems l) Approve and begin projects

CAPITAL FACILITIES PROGRAM MANAGEMENT AND LEADERSHIP CORE LEADERSHIP AND MANAGEMENT Program Director, leads CFP Superintendent Board member(s) Ed Services Chief Business Official Maintenance and Operations Project and Construction Managers Program Manager Accounting and administrative Communications Strategic Initiatives EXTERNAL TEAM MEMBERS* Counsel: Bond, Disclosure, and General / Construction Financial Advisor Architects, Landscape Architects Planners, Engineers, Surveyors CEQA and traffic consultants Inspector of Record, Testing Contractors Suppliers Project Managers Construction Management Cost consultant Funding consultant Auditors * Individuals are brought in as needed ✔ Weekly meetings established ✔ Agendized program and project items

CFP CONSULTANTS PROCUREMENT CEQA consultant Competitive process Finalizing agreement terms now Owners: Chief Business Official and Counsel Construction Manager Must be competitive process RFQ this week Expect to recommend approval at next Board meeting Owners: Program Advisor and Chief Business Official Program Director Drafting position description for review and approval Advertised March, filled in May Owner: CFP Team

CFP CITIZENS’ OVERSIGHT COMMITTEE Application is available on District website (submission deadline of 2/8/16) along with committee bylaws Deadline extended Combining both Elementary and High School Districts Ideal target of 10 members

CFP PROGRAM BUDGET COMPONENTS Land and site Contingencies Hard costs Soft costs Escalation Coordinate with MFP Implementation Plan priorities, issuances

CFP PROJECT BUDGET COMPONENTS

CFP PROGRAM BUDGET, MFP IMPLEMENTATION PLAN HSD SAMPLE

CFP MFP IMPLEMENTATION FOR 2015 BONDS CFP team will work on: Program budget validation Project budgets validation Explanation of drivers behind MFP Implementation Plan for 2015 bonds Responses to Board questions Stakeholder engagement MFP Implementation Plan Study Session (TBD)

SAN RAFAEL HIGH SCHOOL STADIUM PROJECT ✔ a) Site facilities input structures in place ✔ b) Several meetings ✔ c) Consensus on project design (1/20/16) ✔ d) Principal recommends to Superintendent DSA submittal (1/21/16) ✔ e) DSA submittal Feb 9 ✔ f) CEQA selection complete ✔ g) CEQA contract being refined ✔ h) Project cost estimate modeled ✔ i) ‘Front End Docs’: Divisions 0 and 1 of the specifications j) CEQA contract: Board action Feb 22 k) RFQ for Construction Manager this week l) Project budget (in context of MFP Implementation Plan)

CFP OTHER ACTIVITIES a) PTO group CFP update b) Principals’ meeting CFP update c) Air Conditioning d) Energy performance guarantee contracts e) Program Director position f) Potential donations ‘Pathway to Yes’ mapped: Counsel meets with group(s) Coordinate: funding, timing, MFP context, CEQA, terms of agreement, usage g) Program and projects budget and tracking format h) Communications list and cycle