Your File System LIBS100 January 26, 2005

Word of the Day Network Administrator An information technology professional responsible for setting up, maintaining, and securing a computer network. Network administrators often work in, or run, the IT department of a company.

Your Area on the Server “NAS drive” is your personal area as long as you are a student Accessible from any on- site terminal

Two ways to find it Double click on “My Computer” and look for your name Double click on “My Documents” which defaults to your area Why back up your files?

Try It Now Create a file: –Start > All Programs > Accessories > Notepad –Type a few lines into the file Save to your NAS drive –File > Save as > [firstname]test.txt –Note that it defaults (goes automatically) to your area

Try It Now Use “My Computer” to find and open your file Use “My Documents” to find and open your file

Accessing Off-site The URL for accessing your B&S from somewhere other than the B&S campus is This should work from anywhere Interface may look different If software tries to install, just click cancel

from Outside B&S Use this address to log-in to system: This is your actual address: Example:

Contacts Contacts is where you store other people’s addresses You can create a new contact manually by choosing New > Contact Enter data manually OR

Try it Now We are going to search for a contact to add Ask for a fellow students last name

Searching for a Contact Click on address book icon Enter last name in “Last Name” field Press “Find” Select the correct name Add recipient to new message

Adding Contact to List Right mouse click on recipients name Click “Add to Contacts” Click “Save and Close” Now, send this person a message –Be sure to enter a subject line –Be sure to enter some text

Sending to a Contact Open your contact list Double click on the person to whom you want to send a message Click the “Send Mail to Contact” button and a new blank message will open

Contacts You can also add the sender of an to your contacts automatically –Double click on the sender –Select “Add to Contacts” on the dialog box –Select “Save and Close” –Close the dialog box

Pre-set Folders Deleted Items –stays until you empty folder Inbox –mail sent to you from other people Outbox –mail waiting to be sent Sent Items –mail sent by you to other people

Other Pre-set Folders Drafts –Save s you wrote but aren’t ready to send –Open (double-click) the message and click “Send” to send it Junk –Spam, ads, etc

Personal Folders You can create your own folders to organize your correspondence To create a folder, choose New > Folder Highlight your name in drop down list Give the new folder a name and click “OK ”

Try It Now Create a folder called “Instructor s” Do you see it in the left-hand pane? May have to refresh by pressing Instructor s

Moving mail into a folder Select a message Hold down the left button and drag the message into the folder Try it: move all the s from me into the Instructor folder student s

Sending an Attachment In a new message, click “Attachments” Click on “Browse” Select a file Select “Open” Click “Attach” then “Close”

Try it Now Create a new message Find the “test.txt” file you saved to your NAS drive area Send it as an attachment to the person to your left (you should have them in your contacts list now)

Viewing an Attachment Click on the attachment “Save” saves attachment to your computer “Open” opens it right away Open the attachment you just received