1 Creating and Sharing Best Practices: Collaboration and Communication Between UC Campuses The Sustainable Purchasing Working Group Lesley Clark, Chair Commodity Manager, Strategic Sourcing University of California Office of the President

2 The Sustainable Purchasing Working Group THE STUDENTS Serena Mau/UCB Ravi Deepak/UCD Crystal Durham/UCLA Erika Kociolek//UCSD Vlad Metrik/UCSC THE STAFF David Kolsom/UCB Lisa McNeilly/UCB Sandy Macasieb/UCB Janice King/UCD Harry Gunther/UCI Bill Propst/UCLA Cindi Deegan/UCM Russ Lewis/UCR Bob Neuhard/UCSD Dan Ela/UCSF Chris Curless/UCSB Perrin Pelligrin/UCSB Kate Cunningham/UCSC UCOP ADMINISTRATION Lesley Clark/CHAIR, Strategic Sourcing Alan Moloney, Strategic Sourcing Matt St. Clair/Facilities Andy Coghlan/Facilities

3 The Sustainable Purchasing Working Group: The Presidential Policy on Sustainable Practices The collaborative effort on the development of the new policy language between the students, staff, and administration will help us implement the policy at our locations due to multi-level buy-in. The collaborative effort on the development of the new policy language between the students, staff, and administration will help us implement the policy at our locations due to multi-level buy-in. Strong and continuous communication and strong implementation are ensuring good levels of compliance. Strong and continuous communication and strong implementation are ensuring good levels of compliance. The Policy: The Policy:

4 The Sustainable Purchasing Working Group: Charge For 2007/2008: Charge For 2007/2008: Focus on 2 areas of the President’s Policy on Sustainable Practices Promote the conversion of usage of 30% PCW multi-use paper at all locations and work to eliminate the use of non-recycled content paper at UC locations. Promote the conversion of usage of 30% PCW multi-use paper at all locations and work to eliminate the use of non-recycled content paper at UC locations. Begin working towards the promotion of networked environments and the use of duplexed copying as a means to reduce UC’s usage of paper. Begin working towards the promotion of networked environments and the use of duplexed copying as a means to reduce UC’s usage of paper.

5 The Sustainable Purchasing Working Group: The Process  Increase the amount of marketing of 30% PCW multi use office paper through: Campuses with Storehouse infrastructures have done automatic substitution. Campuses with Storehouse infrastructures have done automatic substitution. Campuses with strong e-procurements systems have the 30% PCW paper come up first in the inquiry of multi-use paper. Campuses with strong e-procurements systems have the 30% PCW paper come up first in the inquiry of multi-use paper. Some campuses have marketing to end-uses and departmental leadership to promote the elimination of virgin paper. Some campuses have marketing to end-uses and departmental leadership to promote the elimination of virgin paper.

6 The Sustainable Purchasing Working Group: The Process  Promote the use of 30% PCW paper by avoiding increasing the price of this paper to the customer.  Begin the process of eliminating all non-duplexing copiers and printers:  Work with copier suppliers to ensure that all copiers and multi-function devices (MFD’s or MFP’s) duplex.  Promote new ENERGYSTAR® standards for office equipment (effective 4/1/07).  Work with printer suppliers to add duplexing models to UC offering.

7 UC Sustainable Practices Success Stories OfficeMax Recycled Purchases by UC Location* UCB18% UCD21% UCI18% UCLA16% UCM14% UCR18% UCSD15% UCSF13% UCSB29% UCSC11% UCOP15% TOTAL UC17% *Based on October 2007-March 2008 Sales

8 UC Sustainable Practices Success Stories Continued success and expansion of incorporating sustainable requirements in all UC bids; end-of-life considerations. Continued success and expansion of incorporating sustainable requirements in all UC bids; end-of-life considerations. Mandatory sustainability requirements in bids focus on supplier’s company values, products available to UC, resource usage, recycling, take-backs, responsible packaging, bid preparation. Mandatory sustainability requirements in bids focus on supplier’s company values, products available to UC, resource usage, recycling, take-backs, responsible packaging, bid preparation. Allocation of bid points (a minimum of 5% of total points) for sustainable efforts and products. Allocation of bid points (a minimum of 5% of total points) for sustainable efforts and products. Holding price on 30% PCW recycled content multi-use paper despite significant paper increases over the past year. The price of 30% PCW paper (8 ½” x 11”) is LESS than its virgin complement. Holding price on 30% PCW recycled content multi-use paper despite significant paper increases over the past year. The price of 30% PCW paper (8 ½” x 11”) is LESS than its virgin complement.

9 UC Sustainable Practices Success Stories Supplier willingness to provide reporting on our sustainable product purchases. Supplier willingness to provide reporting on our sustainable product purchases. Under review is a recommendation to increase the number of years between computer “refresh” (replacement of old equipment) from 3 years to 4-5 years. Under review is a recommendation to increase the number of years between computer “refresh” (replacement of old equipment) from 3 years to 4-5 years. Other commodity categories interested in pursuing ENERGYSTAR© requirements. Other commodity categories interested in pursuing ENERGYSTAR© requirements. Continued promotion of networked environments utilizing duplexing copiers/printers, less toner cartridge SKU’s, more centralized environments help with better recycling of toner cartridges and more multifunction machines to lower the total number of devices utilizing power. Continued promotion of networked environments utilizing duplexing copiers/printers, less toner cartridge SKU’s, more centralized environments help with better recycling of toner cartridges and more multifunction machines to lower the total number of devices utilizing power.

10 Sustainable Purchasing Reporting

11 UC Sustainable Practices Challenges Cultural and behavioral changes Cultural and behavioral changes Data Collection Data Collection Ensuring that suppliers are committed to sustainability and support it with continuous improvement Ensuring that suppliers are committed to sustainability and support it with continuous improvement Communication with all stakeholders: Communication with all stakeholders: Senior Management Senior Management Decision makers Decision makers End-users End-users Buyers and others ordering the products Buyers and others ordering the products Suppliers/Manufacturers Suppliers/Manufacturers

12 The University of California Sustainable Purchasing Working Group For additional information regarding the work of the Sustainable Purchasing Working Group please contact: Lesley Clark Commodity Manager Strategic Sourcing/UCOP