Rob Academy Recycled Book Inventory Program

System Request Presented By: Susan Sexton Cathleen Titsworth Syed Ahmed Project Sponsor: Dr. Mohammad A. Rob, Ph.D., Dean of Education

Project Identification  Business Need  Business Requirement  Business Values  Special Issues

Background  Rob’s Academy has been a prominent private school for K-12 in Clear Lake community.  As of last enrollment date, we have gone from 575 to 800 students.  Maintaining Academic Honesty and serving the community is our motto.

Business Need  Create a Web-enabled book inventory system  Recycle current or old textbook editions  Cooperation with textbook publishers.  Cost saving ability to our students

Business Requirement  Check Bookstore inventory via Web  Order new or used textbooks via Web  Able to pay online after ordering  Resell it back to the bookstore after using during the term

Business Value  Be able to resell the current textbooks back to the bookstore.  Store can make second profit by selling used books.  Students have an option of buying either used or new

Business Value  Expecting early order system which would enable students to save time and money  Make parents satisfied regarding prices of books  Make our system more efficient and effective

 Economic Feasibility –  Created partnership with publisher to allow our parents to order new textbooks directly from them.  Substantial cost savings to Rob Academy  Technical Feasibility –  Qualified individuals already exist within the organization to provide programming and web development skills  No need to hire other employees for this task or reassign work  System will be implemented mid-year to work out issues before summer/fall semesters Feasibility Analysis

 Organizational Feasibility - Our new system will  Enhance relations with parents  Be an attractive benefit to enrolling students in the Academy.  Some students attend because of financial aid for tuition  Does not cover cost of books  Parents may switch to our school because of the lower costs to them.  Bookstore has become more inefficient since we reached our limit of 800 students per year.  Direct shipment of new books will allow for quicker processing of used books

Tangible Benefits  $150,000 annual increase in profits resulting from the recycle program  $100,000 annual decrease in salary expense due to direct ordering  $3,000 decrease of shipping charges due to elimination of new book inventory stock  $300,000 yearly decrease in warehousing expenses resulting from the elimination of the outside warehouse.

Intangible Benefits  Efficiency of work  Better system of keeping track of textbook transactions  No delays or wait time for us and parent

Rob Academy Recycled Book Inventory Program 5-Year Cost Analysis Rob AcademyRob Academy

Special Issues  Policy would be to used a textbook for at least two consecutive fiscal years  Intention for a marketing campaign explaining RBIP  Launch expected to be Spring next year.

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