1 Finance strategic outputs Presented by Mr Onesmus Ayaya Chief Financial Officer Department: Water Affairs (DWA) 18 August 2009

2 outline Key functional areas Overview of the past key achievements Past challenges facing the branch Key Performance Areas Rationale for selecting the KPAs Funding  WTE  MEA Monitoring Departmental expenditure trends Departmental indicate 2010 MTEF allocations

3 Key functional areas in the branch Supply Chain and Asset Management Revenue and debtors management Financial Accounting and Reporting Management Accounting Budget and Planning (including expenditure management)

4 Overview of past Key achievements The separation of the Department’s two accounts, namely; Main Account and the Water Trading Entity The strengthening of the capacity was also realized through the filling of key management position to provide effective leadership in financial management Verification and valuation of major bulk water supply assets Creation of an updated asset register Development of financial management processes and policies Implementation of Enterprise Resource Planning systems for WTE Verification and valuation of biological assets

5 Past Challenges facing finance Clean audit (financial management and skills) Non-integrated financial systems for MEA Minimal transformation in terms of organisational systems and processes Financial governance: relationship between regions and head office

6 Past Challenges facing finance (cont) Systems that requires proper implementation and post implementation refinements– long term, user requirements (SAP, LOGIS etc) Inadequate capacity (lack of skilled resources) Improperly linked staff to either Main Account or Trading Entity Extensive infrastructure assets – magnitude, spatial distribution/location: Auditable assets plans needed

7 Wte specific challenges extent of infrastructure 240 schemes 334 dams (34 billion cum storage) 6929 km canals 171 km tunnels 990 km pipelines 56 pump stations – 211 MW Other infrastructure  28 wastewater treatment works  34 water treatment works  2581 buildings  3006 measuring facilities (1070 hydro, 1724 geohydro,212 meteorological stations) Land – 795,563 Ha plus 137,264 Ha servitudes

8 WTE CHALLENGES Escalating risk of service failure  renewal backlogs are R10 billion and growing  infrastructure maintenance is insufficient  insufficient funding - price capping and exemptions reduce potential income from R4.4 billion pa (adequate) to actual of R1.8 billion pa (completely inadequate) Customer complaints over raw water tariff increases Ineffective and inefficient structure of the sector as a whole Multiple WTE roles – regulator, custodian, planner, constructor Organisation’s technical capacity eroded (even if additional funding made available, the WTE will need commensurate increase in skills and capacity, and improved systems) Less than satisfactory processes for billing, collection, budgeting, expenditure control, and reporting Less than satisfactory financial and asset management systems Negative cash-flow

9 Key Performance Areas Strategic GoalStrategic objectives Create a value driven, effective and responsive department Improve financial management Organisational growth and development

10 Rationale for selecting the KPAs Qualified audit reports and opinions of the previous financial years Financial management is crucial to the successful functioning the org since it relates to how resources available to the organisation are used.

11 Main Account: Funding specific to financial Management Cost elementAmount 2009/10 Amount 2010/2011 Amount 2011/2012 Amount 2012/201 3 Compensation to employees 63,741 65,78369,96573,463 Goods and services 30,714 48,19953,38056,049 Payments for capital assets 5,181 7,2979,0959,550 Total99,636121,278132,441139,063

12 Monitoring Review of milestones achieved in the action plan formulated to address financial weaknesses identified by AG Bi-weekly review of specific projects supported by external service providers at dedicated steering Committee meetings. In Year monitoring (financial and non financial reports) Quarterly reports Financial statements as at 30 September Inputs to the Annual Report

13 DEPARTMENTAL EXPENDITURE TRENDS YearActual R‘000 Budget R‘ /053,776,9463,823, /063,717,0883,935, /074,305,6504,660, /085,385,4615,862, /096,511,3007,036,616 % Expend

:BUDGET VS Actual Expenditure Programme2008/09 Budget R’ /09 Actual R’000 Under- spending Administration Water resource management Water Services Forestry Total

15 MAIN ACCOUNT: REASON FOR UNDERSPENDING The unspent budget allocation of R505,047 million is mainly due to the under expenditures on the De Hoop Dam project.  The Department requested the National Treasury to utilise the funds that could not be spent on this project for other projects (Nandoni and Inyaka water treatment works and the Hluhluwe regional water scheme), but the request was not approved- R265m  Unpaid invoices as at 31 March 2009: R227m Action taken by the department:  The Department requested the National Treasury to roll-over R272,3 million of the underspending to the 2009/10 financial year for the continuation of the De Hoop Dam project.

16 Explanation Disbursements of the funds i.r.o De Hoop was not made as a result of the delays in the conclusion of the negotiations to finalise a memorandum of agreement with the 23 different mines. The memorandum records the principles for the sharing of the project cost and was essential to conclude the negotiations prior to the commencements with preparations for project implementation. Against this situation, the DWA requested the NT for approval to utilised the unspent funds for the benefit of other bulk water supply infrastructure projects that were nearing completion. The necessary approval was not received from the National Treasury and consequently these funds remained unspent within the Vote while WTE continued to implement the relevant bulk water services projects using funds meant for recurrent expenditure items. Had the approval from NT been received R262,67 million would have been paid out to the WTE to augment the Capex on other bulk water infrastructure projects.

17 Challenges identified 95% expenditure trends Possible decline in donor funding Significant portion of the budget that is earmarked Funding of new programs, projects and structure changes Possible establishment short funding and capacity constraints Opex and CAPex plansInflation costs and possible implementation delays Office accommodation costs to be provided for regions Internal and external coordination of projects Multi-sector programme risks Specialised service delivery consultants – possible budget shortfalls

/10: Earmarked Vs Un- earmarked

19 Exchequer funding earmarked in 2009/10 Thus the total amount earmarked for the 2009/10 financial year for the Department amounts to R for the following purposes: Rent of buildings Working for Water Working on Fire Refurbishment of water scheme De Hoop Dam (Phases 2B to 2G) Additional capacity: Internal Audit and Finance Sanitation at school and clinics Regional Bulk infrastructure Operating subsidy (Water Services) Total earmarked funding

20 Changes on 2009 MTEF Baseline

21 Office of the DG 2009/10 Chief Directorate: Main Appropriated Adjusted Appropriated Director-General and Personnel 104,235 Chief Operating Officer 5,032 Director : Corporate Planning 3,878 CD: Internal Auditing 15,649 Director : Transformation 5,679 DDG: Special Programmes 3,000 DDG: Regulations 3,000 CD: Nat Water Resource Infrastructure 4,703 Total: Office of the DG 145,176

22 Branch: Corporate Services 2009/10 Chief Directorate: Descriptions Main Appropriat ionAdjusted appropriation Office of DDG: Corporate Services 5,868 Chief Information Officer 86,336 Director: Administration 231,256 Director: Legal Services 12,213 CD: Human Capital Solutions 98,416 Director : Gender and Disability 8,747 CD: Communication Services 26,550 Total: Branch Corporate Services 500,518

23 Branch: Finance 2009/10 Chief Directorate: Descriptions Main Appropria tion Adjusted appropri ation Office of Chief Financial Officer 22,042 CD & Pers: Finance 99,636 Total: Branch Finance 121,678

24 Branch: Policy and Regulation 2009/10 Chief Directorate: DescriptionsMain Appropriation Adjusted appropriation Office of DDG : Policy and Regulation 3,515 CD: Resource Directed Measures 23,000 CD: Institutional Oversight 94,000 CD: Intergrated WR Planning 90,000 CD: Policy and Strategic Coordination 18,822 CD: International Relations 21,178 CD: Information Management 165,000 CD: Water Use and Conversation 248,706 Total Summary: Policy and Regulation 664,221

25 Branch: National Water Resource Infrastructure 2009/10 Chief Directorate: Descriptions Main Appropriation Adjusted appropriation Infrastructure Development and Rehabilitation - Augmentation to WTE 1,989,201 Infrastructure-KOMATI BASIN WATER AUTHORITY (KOBWA) 180,000 Total 2,169,201

26 Branch: Operations Regions (WRM) EXPENDITURE TO DATE: 31 JULY 2009 Chief Directorate: Descriptions Main Appropriation Adjusted appropriation Office of DDG: Operations Regions 8,267 Eastern Cape Region 137,923 Western Cape Region 101,906 KwaZulu Natal Region 72,763 Mpumalanga Region 63,271 Gauteng Region 44,173 North West Region 41,275

27 Branch: Operations Regions (Cont) 2009/10 Free State Region 35,911 Northern Cape Region 52,293 Limpopo Region 91,835 Working For Water - Cape Town Office 272,851 Regional Support and Co-ordinations 32,275 Augmentation to WTE - Proto CMA's 107,835 Total Summary: operations regions 1,062,578

28 Branch: Operations Regions (WS) EXPENDITURE TO DATE: 31 JULY 2009 Chief Directorate: Descriptions Main Appropriati on Adjusted appropriatio n Eastern Cape Region 334,110 Western Cape Region 32,557 KwaZulu Natal Region 200,737 Mpumalanga Region 288,943 Gauteng Region 67,817 North West Region 156,045

29 Branch: Operations Regions (WS) EXPENDITURE TO DATE: 31 JULY 2009 Free State Region 95,125 Northern Cape Region 103,792 Limpopo Region 959,906 Manager: National Transfer 15,990 Manager: Sanitation 86,393 CD: Regional Support and Co- ordination 315,758 Total Summary: operations regions 2,657,173

30 MAIN ACCOUNT: 2009 MTEF ALLOCATIONS- Economic Classification MTEF Estimate 2009/10 R’ /11 R’ /12 R’000 CoE Goods and Services Capital assets Total

MTEF Allocation New Programme Stricture 2009/10 R’000’ 2010/11 R’000’ 2011/12 R’000’ 2012/13 R’000’ Administration805,095863,798900,728945,766 Water Management345, ,782387,729407,115 National W.R. Infrastructure 2,277,0362,433,3602,618,0572,739,959 Regional Management 3,360,9353,858,7214,693,5214,936,092 Water Services184,716213,818241,188253,247 TOTAL6,972,8597,735,4798,841,2239,282,179

32 Donor funding (R’000’)

33 WTE: Revenue Vs Expenditure

34 MTEF allocation - WTE Operational activities2009/102010/112011/12 Revenue 1,599,784 1,798,403 2,074,410 Raw Water 1,563,784 1,762,403 2,038,410 Sundry Income 36,000

35 MTEF allocation – WTE (cont..) Operation & Maintenance costs 1,206,811 1,265,944 1,336,040 Compensation of Employees 340, , ,264 Goods & Services 588, , ,850 Support services 278, , ,926

36 MTEF- allocation – WTE (cont) Operating surplus/deficit from core business 392, , ,370 CAPEX FUNDED FROM OPERATIONS 392, , ,370 Movable assets - - Refurbishment 392, , ,928 Betterment - 95, ,441

37 MTEF allocation – WTE (cont…) INFRASTRUCTURE DEVELOPMENT 1,744,913 1,853,806 1,992,036 Support services (Schedule) 416, , ,633 Movable assets 104,570 13, ,327 Less: allocated to operations (278,048) (291,672) (317,926) Projects direct & side support 1,501,938 1,666,064 1,695,001 Funded by Augmentation 1,744,913 1,853,806 1,992,036

38 MTEFallocation – WTE (cont) SUBSIDISED ACTIVITIES CMA (Proto) Revenue 184, , ,513 Raw Water 184, , ,513 Operational Costs 279, , ,124 Compensation of Employees 165, , ,489 Goods & Services 113, , ,636 Capital Expenditure Movable assets - - Operating surplus/deficit (94,592) (122,825) (146,611) Funds by Augumentation 94, , ,611

39 I thank you