IAS Pre-proposal Conference December 10, 2012 Pre-proposal Conference December 10, 2012 San Antonio bldg 1 & 4 Renovation san antonio, tx Project no: San Antonio bldg 1 & 4 Renovation san antonio, tx Project no:

1 Office of Construction and Facilities Management Agenda u Opening Remarks u Review of Project u Specifications, Bar Chart Schedule, Project Phasing u General Requirements, Solicitation Documents, and Offer Submission Procedures u Service Disabled Small Business Set Aside Requirements u Review of “Buy American Act” u Milestones u Question & Answer Session u Site Walk Through

2 Office of Construction and Facilities Management Open Remarks u Introductions n VA Representatives  VA CFM: Brian Johnson, Contracting Officer  VA CFM:, Senior Resident Engineer  VA CFM: Chanda Joshi, Project Manager n Architect of Record  Marmon Mok/Smith Group JV, Architect/Engineer

3 Office of Construction and Facilities Management Project Scope & Overview Marmon Mok/Smith Group JV Architect-Engineering Firm

4 Office of Construction and Facilities Management New Acquisition Requirements u VA R-0130 n Pre-Solicitation Notice: November 2, 2012 n RFP Issued (Service Disabled Small Business Set-Aside): November 16, 2012 u Federal, State, and Local Tax (FAR Clause ) n Is the Responsibility of the Contractor

5 Office of Construction and Facilities Management New Acquisition Requirements u Contract Line Item Numbers (CLINs ) n Based Award CLIN n Add Alternates (CLIN 003) u Cost Range n Between $5,000,000 - $10,000,000 u RFP Due Date n January 3, 2013, at 2:00PM Eastern Standard Time

6 Office of Construction and Facilities Management New Acquisition Requirements u Bid Bond/Bid Guarantee (SF 24) n 20% of the offer price but shall not exceed $3,000,000 n NAME OF PRINCIPAL IDENTICAL WITH NAME ON CONTRACT OR BID u Annual Representation and Certification n u Central Contractor Registration (CCR) n n Must be registered in CCR prior to award u Davis Bacon Act (Applies) u Buy American Act (Applies)

7 Office of Construction and Facilities Management New Acquisition Requirements u Completion Time 488 Calendar days after the Notice to Proceed u Bonds (within 10 calendar days after award) n Performance Bond 100% n Payment Bond 100% n NAME OF PRINCIPAL IDENTICAL WITH NAME ON CONTRACT OR BID u Liquidated Damages n $ each calendar day of delay u OSHA & VA Requirement (Construction Safety Course) n Competent Person (supervisor) 30 Hours n All other employees 10 Hours

8 Office of Construction and Facilities Management New Acquisition Requirements u Insurance n General Liability required prior to commencing work u Questions & Answers(RFI’s) n Questions Due: December 14, 2011, at 4:30PM EST n Answers Posted on or about: December 20, 2012 n l The subject line to read “SAN ANTONIO RENOVATION VA R-0130”

9 Office of Construction and Facilities Management Small Business Set Aside Requirement u 15% of work must be completed with your own personnel or other SDVOSB firm. n Joint Ventures (See IL ) l 13 CFR (h) - no more than 3 contracts awarded in a two year period l SBA 8(a) Mentor-Protégé Agreements n

10 Office of Construction and Facilities Management Small Business Set Aside Requirement u Joint Venture Agreement Requirements n All companies in JV is: l A Small Business under the size standard to the NAICS code for the procurement* (or see SBA rule on 8(a)) n JV agreement must obligate all parties to ensure performance n Final records kept by SDVOSB for JV n Contract execution in the name of the JV n JV must have own DUNNS Number and CCR registration

11 Office of Construction and Facilities Management Submission Requirements u 1 SF 1442 (pages 1 - 4) u 2Amendments u 3Bid Guarantee/Bid Bond u 4Volume I – Technical Proposal  1) Construction Management; 2) Past Performance  3) Proposed schedule u 5Volume II – Cost Proposal  One (1) Sealed Original and Four (4) copies  As a courtesy, submit Volumes I & II on a Compact Disc u 6Others Documents  On-line Representations and Certification Application  Joint Venture Agreement  Document describing how you plan to meet the 15% requirement

12 Office of Construction and Facilities Management Milestones u 1Pre-Solicitation NoticeNovember 2, 2012 u 3SolicitationNovember 16, 2012 u 4RFP Due DateJanuary 3, 2013 u ALL DATES FROM HERE DOWN ARE TENTATIVE u 5Technical & Cost Proposal Evaluation January 2013 u 6Contract AwardFebruary 1, 2013 u 7Notice To Proceed (estimate)February 13, 2013

13 Office of Construction and Facilities Management VAAR Cause for debarment (a) Misrepresentation of VOSB or SDVOSB eligibility may result in action taken by VA officials to debar the business concern for a period not to exceed 5 years from contracting with VA as a prime contractor or subcontractor. (b) Any deliberate violation of the limitation on subcontracting clause requirements for acquisitions under subpart may result in action taken by VA officials to debar any service-disabled veteran-owned, veteran-owned small business concern or any large business concern involved in such action.

14 Office of Construction and Facilities Management Questions & Answers

15 Office of Construction and Facilities Management Site Visit