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© 2008 The McGraw-Hill Companies, Inc. All rights reserved 4 - 2ChapterChapter McGraw-Hill/Irwin Time and Career Management 4

4 - 3 Introduction (1 of 2) Time is a manager’s most valuable resource One of the major reasons managers do not have better human relations is their lack of time People who effectively manage their time- are usually more successful on the job have a greater chance of career advancement

4 - 4 Introduction (2 of 2) Career planning is not just about getting a job It is also about continually developing yourself so that you can advance throughout your career Networking can help you get a job It is a long-term strategy for continual career development and advancement Career networking can help you use behavior to develop human relations to increase your performance

4 - 5 Time management – refers to techniques designed to enable people to get more done in less time with better results.

4 - 6 Time Management: Analyzing Time Use First step to successful time management is to determine current time use Time log – daily diary that tracks and enables one to determine how time is utilized Multitasking – analyze whether you are trying to do too much at the same time People who multitask are less efficient than those who focus on one project at a time

4 - 7 Time Management: Priority Determination (1 of 3) Priority – the preference given to one activity over other activities Successful people have the ability to do the important things (priorities) first, and the less important things later Tasks that you must get done- place them on a to-do list prioritize them ranking the order of preference focus on only one task at a time

4 - 8 Time Management: Priority Determination (2 of 3) Priority determination questions ask: 1. Do I need to be personally involved? 2. Is the task my responsibility or will it affect the performance or finances of my department? 3. Is quick action needed? Assigning priorities: Delegate (D) High (H) priority Medium (M) priority Low (L) priority

4 - 9 Time Management: Priority Determination (3 of 3) The To-Do list – written list of activities the individual has to complete Priorities may change several times during the day as a result of unexpected tasks Decide what is really important and find the time to do it

Time Management System Priorities Setting priorities on a to-do list helps increase performance Objectives What we want to accomplish within a given period of time Plans How you will achieve your objectives Schedules When the activities planned will be carried out

Time Management Steps Step 1. Plan each week Step 2. Schedule each week Step 3. Schedule each day Step 1. Plan each week Step 2. Schedule each week Step 3. Schedule each day

Career Management You must take the responsibility for managing your career Before planning your career, you must consider your career stage As people get older, they have different career stage needs

4 - 13Career Stages The 20s The time when managers are just getting started The challenge is to prove that you have what it takes to get the job done well – and on time The 30s The time when managers develop an expertise and show their strength as bosses They try to gain visibility with top management The 40s and 50s Most managers have weathered a failure or two and know whether or not they have a shot at higher-management jobs The 60s and 70s People begin to prepare for retirement They can pass along what they have learned and provide continuity

4 - 14Career Planning and Development Career Planning The process of: setting career objectives determining how to accomplish them Career Development The process of gaining skill, experience, and education to achieve career objectives

Career Planning Model Step 1. Self-assessment Step 2. Career preferences and exploration Step 3. Set career objectives Step 4. Develop plan Step 5. Control Step 1. Self-assessment Step 2. Career preferences and exploration Step 3. Set career objectives Step 4. Develop plan Step 5. Control

Getting a Job 1. Develop a career plan 2. Develop a résumé and cover letter 3. Conduct research 4. Prepare for the interview

Getting Raises and Promotions Career paths – a sequence of job assignments that lead to more responsibility, with raises and promotions Preparation for getting a raise or promotion Keep a critical incident file of every positive thing you do that is not generally required but that helps the organization Asking for a raise or promotion Changing organizations Job shock – occurs when the employee’s expectations are not met

Global Careers Globalization affects one’s career in one way or another Regardless of one’s career goals, possessing good human relations skills with a diversity of people is critical to career success

Tips to Help You Get Ahead Be a top performer at your present job Finish assignments early Volunteer for extra assignments Keep up with the latest technology Develop good human relations with the important people in the organization Know when to approach your boss Be polite Never say anything negative about anyone Be approachable Make effective presentations

Career Management: Apparel and Grooming Dress for the organization and job Job interview Wear quality clothes Dress and groom conservatively Casual Dress