Building pride in Cumbria Do not use fonts other than Arial for your presentations WELCOME Cumbria County Council Supplier Engagement Events Roundthorn Country House Hotel Penrith 9 th and 10 th August 2010

Building pride in Cumbria Do not use fonts other than Arial for your presentations Agenda The Purpose of the Event Background What are we Trying to Achieve? Tendering Process Procurement Timetable The Chest

Building pride in Cumbria Do not use fonts other than Arial for your presentations Purpose of the Event To engage the market To inform potential suppliers of process To provide forum for feedback and comment Commitment to local economy It is not a formal part of the Procurement process

Building pride in Cumbria Do not use fonts other than Arial for your presentations Background Cumbria County Council’s (CCC) Property Reactive Maintenance are currently provided via contract with Capita Symonds. Capita Symonds manage the responsive repairs helpdesk on behalf of CCC. Currently working to exit Capita contract including TUPE requirement Other public sector partners will have access to frameworks

Building pride in Cumbria Do not use fonts other than Arial for your presentations What are we trying to do? Focus on: Efficiency Savings and Sustainable Outcomes Challenging background – financial pressure and increased expectation of public services Working together to deliver sustained improvement.

Building pride in Cumbria Do not use fonts other than Arial for your presentations Wealthier HealthierHappierSafer Better Council Services Greener Our Priorities

Building pride in Cumbria Do not use fonts other than Arial for your presentations

Building pride in Cumbria Do not use fonts other than Arial for your presentations Tendering Process Property Reactive Maintenance NWCE 87LF4P 4 year Contract (3+1) Advert To OJEU/TheChest (Wk Com 9 th August) Restricted Procedure 2 stage process 1 St Stage Prequalification Questionnaire (PQQ) 2 nd Stage Invitation to tender (ITT) Opportunity Advertised via The Chest (Wk com 9 th August)

Building pride in Cumbria Do not use fonts other than Arial for your presentations Procurement Time Table 9 th August Advertise opportunities 8 th September Deadline for Submission of PQQ 24 th September Invitation to second stage (ITT) 29 th October receipt of tenders 9 th December Cabinet Decision 19 TH December Award 1 st February 2011

Building pride in Cumbria Do not use fonts other than Arial for your presentations Top Tips 1.Deadlines 2.Word Limit 3.Talk to us

Building pride in Cumbria Do not use fonts other than Arial for your presentations The Chest You must express an interest via: Strategic & Commercial Procurement Abi Bouch Les Hopcroft

Building pride in Cumbria Do not use fonts other than Arial for your presentations Property Maintenance Cumbria County Council and other Cumbrian public bodies are seeking contractor/s to undertake responsive repairs and small planned maintenance works to properties throughout Cumbria: –Children’s Centres, –Depots, –Elderly Person’s Homes, –Fire Stations, –Libraries, –Offices, The service to be provided will be based on 3 No. overlapping geographical lots based roughly on the district boundaries, i.e. Carlisle & Eden, etc.

Building pride in Cumbria Do not use fonts other than Arial for your presentations Property Maintenance The successful contractor/s will be expected to provide a 24/7 service to fix all responsive repairs and small planned maintenance works, regardless of trade. The use of IT to provide real time updates on the progress of individual orders from issue to financial closure will be expected. Contractors will be measured on their performance to adhere to timescales via each stage in the life an order, i.e. date issued, practical completion, invoice submission, etc. The basis for payment will be on a predetermined Schedule of Rates, with the contractor/s appropriate percentage addition / deduction.

Building pride in Cumbria Do not use fonts other than Arial for your presentations Property Maintenance Collaborative working is a requirement of the service to be provided in order to improve the overall delivery of property maintenance via innovative ways of working, reduction in the overall carbon footprint, enhanced customer experience, etc. The Council will also undertake a physical check of a proportion of all repairs issued for quality, adherence to H &S Legislation and financial probity.

Building pride in Cumbria Do not use fonts other than Arial for your presentations Property Maintenance Responsive Repairs: –Total or partial loss of electric power. –Unsafe power or lighting socket, or electrical fitting. –Total or partial loss of water supply. –Total or partial loss of space or water heating –Toilet not flushing. –Blocked sink, bath or basin. –Tap which cannot be turned. –Leaking from water or heating pipe, tank or cistern. –Leaking roof. –Insecure external window, door (including door entry systems) or lock. –Loose or detached banister or hand rail. –Rotten timber flooring or stair tread, including unsafe external steps.

Building pride in Cumbria Do not use fonts other than Arial for your presentations Property Maintenance Small Planned Maintenance Works: –External & Internal redecoration –Replace Ceilings / Walls –Replace Electrical fittings, i.e. distribution Board, lighting, etc –Plaster repairs –Replace doors & windows –Replace roof coverings –Replace floor coverings

Building pride in Cumbria Do not use fonts other than Arial for your presentations Anticipated spend Approx values –Cumbria CC – between £600,000 and £1,000,000 per annum No. of Properties –Cumbria CC – 325 Corporate buildings No of orders –Cumbria CC - 5,500 No guarantee of future workload.

Building pride in Cumbria Do not use fonts other than Arial for your presentations Questions?