Ground Rules Turn off your cell phones and turn on your minds. Ask questions as we cover the content. Sometimes we will use a “parking lot” for the questions. Be on time when returning from breaks. No private conversations. Share your ideas with everyone in the class. Stay focused on the topic being discussed.

Sample Customized License Plate SNPMGR

Lesson 1 - Objectives Differentiate between USDA Foods and foods commercially purchased for use in the School Nutrition Program. Define a food recall. List three reasons why a food recall may be initiated. Name the agencies responsible for purchasing USDA Foods for the School Nutrition Program.

What USDA Foods are currently available in your school or school district? How can you tell the difference between USDA Foods and purchased foods? Answer these questions:

USDA Foods and purchased commercial products may look identical.

Reasons why a food may be recalled: Unsafe Adulterated Mislabeled

Agencies Responsible for Purchasing USDA Foods USDA Agricultural Marketing Service (AMS) USDA Farm Service Agency (FSA) US Department of Defense (DOD )

Lesson 2 - Objectives Describe how it might be determined that a recall of USDA Foods is necessary. Interpret differences between three classes of food recalls. Explain how schools are notified when there is a recall of USDA Foods.

Food Recall Flow Chart USDA FNS NO RAS/WBSCM FNS Regional Offices (Phone/ ) SDA Food Safety Contact SENSRAs

Lesson 3 - Objectives Name two Federal agencies responsible for ensuring safety of food and regulating food supply. Explain how two Federal agencies verify that a food recall was implemented effectively. Differentiate between the responsibilities of Federal agency, State agency, recipient agency, processor, and distributor during recall of USDA Foods.

USDA Food Recall Flow Chart AMS or FSA Purchase & Product Information RAS/ WBSCM USDA FNS NO NPA Processors Customers SDA(Food Safety Contact) SENS RAs In-state Processors Other Entities State Contracted Distributors

Company Name Brand Name Case Markings Establishment number (for meat, poultry, or eggs) Product Markings Note: UPC Code is not adequate

Whose Responsibility? Answer Key Whose responsibility is it to perform the following tasks? ___R_ Notify you at the school level about the recall? ___S__ Notify the school system about the recall? ___F__ Issue a press release for the public? ___F__ Post information on the website for the public? ___R__ Develop a food recall procedure?

Answer Key (cont.) S,R,P, D Identify recalled product that is still under their control? __F___ Provide specific product information to help identify the affected products? __F___ Provide instructions on product disposition? R, P, D Conduct an inventory assessment to determine the amount of product that has been served and the amount that is remaining in stock?

Answer Key (cont.) __P___ Notify the school districts with whom they had agreements but who did receive affected products, about the recall and confirm that the school district is not affected? F, S, R, P, D Implement the food recall procedures? R, P, D Contact entities that received affected product directly from them immediately? R, P, D Dispose of the recalled foods under their control in accordance with federal, state, and local regulations and procedures?

Answer Key (cont.) R, P, D Obtain needed information on solid waste disposal? __F, S___ Compile inventory data? F, S, R, P, D Complete recall reimbursement claim paperwork in accordance with instructions? _F____ Contact processors that received recalled bulk product directly from USDA?

Lesson 4 - Objectives Locate website to sign up to receive food safety recalls. Describe how communication process is affected when USDA Foods have been diverted for processing or when foods have been shipped to processor. Evaluate standard operating procedure of school district to determine acceptability for responding to food recall.

Communication Steps for Products Processed Under National Processing Agreements USDA FNS NONPA ProcessorsDistributors Contacts processorsDetermines whether recalled product was used to produce processed food item Notifies RAs of recall Uses RAS of WBSCM to contact SDAs Notifies FNS of findingsAssesses quantity of product remaining in inventory and amount delivered to each RA If no, it is treated as commercial recall If yes, notifies all SDAs, RAs and distributors Compiles data from distributors Reports data to SDAs

Communication Steps for Products Processed By In- State Processing Agreements USDA FNS NOSDAsIn-State Processors Notifies the SDAsNotifies In-State Processors Determines whether recalled product was used to produce processed food item Uses RAS of WBSCM to contact SDAs Reports quantity information from In-State Processors and RAs to FNS Notifies SDAs of findings (includes reporting when end products are not affected) If no, it is treated as commercial recall If yes, notifies SDA, RAs and distributors Compiles data from distributors Reports data to SDA

Communication Steps for Products Redirected By Recipient Agencies SDAsRAs Notifies RAs about recall Contact processors where USDA Foods have been redirected Reports quantity information from RAs to FNS Reports to SDA the identify and quantity of product redirected, amount remaining in inventory and quantity of end-product served

Lesson 5 - Objectives Describe two reasons why a complaint might be reported regarding USDA Food. List information that should be provided if complaint is filed about USDA Foods. Explain how food should be retained while complaint is filed and processed.

Lesson 6 - Objectives Recognize impact of single inventory system on recall of USDA Foods. Explain why an inventory management system is important when handling a recall of USDA Foods. Describe how food product tracking can be incorporated into inventory management system.

Lesson 6 - Objectives (Cont.) List four types of records that must be kept regarding USDA Foods. Recall how long USDA requires that records be retained.

An Inventory Management System Shows What food is in inventory When food was received Where food is stored When and where food was distributed

Critical Tracking Events Points when product: Is received Used in production Is served, stored or discarded Shipped to another location Used as a leftover Reheated Served or Discarded

State-owned or Contracted Warehouses Identify USDA Foods Document to whom USDA Foods were distributed Identify who received USDA Foods Submit inventory data to State or owner Conduct annual review and document compliance

Types of Records for USDA Foods Inventory Distribution Storage Disposal

Differentiate between destruction and disposal of USDA Foods. Explain why and how destruction of USDA Foods can be verified. Determine if USDA Foods have been destroyed in accordance with procedures.

State Contacts for Solid Waste Disposal Programs

Sample Form Commodity# Cases Destroyed Contract #Destruction Method WitnessesPrint NameSignatureDate Destruction Observed Witness 1 Witness 2 Name of State Agency __________________________________________ Name of Recipient Agency_______________________________________________________ School District Contact Information:

Lesson 8 - Objectives List four types of costs associated with USDA Foods that are reimbursable. Given a specific situation, identify which agency is most likely to be responsible for replacing affected products and reimbursing local agencies in a recall of USDA Foods. Explain procedures that Federal and State agencies will use to obtain reimbursement for the costs incurred due to a recall of USDA Foods.

Reimbursement for Costs Associated with Removal of USDA Foods Costs are limited to: Storage Transportation Processing Distribution

General Steps in Reimbursement RAs submit original receipts & request for reimbursement SDA combines all requests for State & reports data in WBSCM SDA submits public voucher, FSA-21, & supportive documents USDA FNS Regional Office reviews SDA’s claim & documentation USDA FNS National Office reviews SDA’s claim & documentation USDA AMS reviews and approves expenses USDA AMS submits public voucher for payment SDA reimburses RAs (SFAs, processors, distributors) USDA FNS NO coordinates product replacement or entitlement reimbursement with SDA