Donna Wright Call for Abstract Webinar APHA, Manager Scientific Session Development How To Submit an Abstract to the APHA Annual Meeting 143 rd Annual Meeting & Exposition Chicago | Oct. 31 – Nov. 4

Why present at APHA?

 Share your research with a large public health audience.  Enhance your CV.  Expand career opportunities.  Disseminate your findings.  Receive feedback from colleagues.  Be part of the largest public health gathering in the world. Benefits of Presenting

What You Need to Know

 Feb. 9-13: Deadline to submit depending on topic area.  June 2: All authors are notified via of acceptance.  August 31: Last day to withdraw a submitted abstract. If you don’t notify APHA that you are withdrawing, you will not be permitted to present in the future. Timeline

 You DO NOT need to be a member of APHA to submit an abstract.  You WILL NEED to become a member of APHA and register for the meeting if your abstract is accepted for presentation.  You CANNOT present more than 3 abstracts.  You CANNOT submit the same abstract to more than one Section/SPIG or Caucus.  DO NOT present an abstract that has already been presented at another meeting or published prior to Nov. 4, Rules and Requirements

Getting Started

 Go to  Review the general information at the top of the page.  Scroll to the bottom of the page to see the list of APHA member groups. There are more than 50 groups: Sections, Special Primary Interest Groups (SPIGs), Caucuses, Forums, and APHA-sponsored groups. Review the call for abstracts main page

 Select the member group to which you wish to submit.  If you have trouble selecting an appropriate group, use the list of topics to help you decide where to submit your abstract. list of topics  Each group has their own Call for Abstracts that you must submit to.  An abstract can only be submitted to one group. Select a Member Group

 Click on the specific call for abstracts for the group to which you are submitting.  Read the instructions carefully. Each group has different requirements.  Develop your abstract offline (in Word or similar application) before starting the online submission.  Use spell-check and word count.  Double check your work before submitting.  You’re now ready to start the application process!! Preparing your abstract

Submitting Your Abstract

 Now that you’re on the member group site, scroll to the bottom of to select “Start Abstract Submission.”  A new window will open.  Follow the 7 simple steps to complete your submission. Submitting online STEP 1 – Select your topic area.

 Follow the instructions on the page.  DO NOT start your title with “The” or end your title with a period.  Abstracts without learning objectives will not be accepted.  Select your preferred method of presentation.  Oral Session: formal presentations to larger groups including Q& A sessions. Oral presenters may occasionally be assigned to roundtables – small group discussion in an intimate setting.  Poster Sessions: visual representation of research and findings with one-on-one interactions.  Read through all other items in step 2. Be sure to complete all the necessary fields. STEP 2

 These are required for your abstract to be part of a session that receives continuing education. STEP 4  Enter your address to see if you already have a record in the system.  You will need to agree to our terms and conditions.  Click “Add new person” to add additional authors.  Select a presenter. Only one person can present. STEP 3 - Select up to 6 learning areas.

 Click “Not completed” to fill in your Conflict of Interest Disclosure Form. STEP 6  Copy your abstract from Word into the abstract box.  This is just your abstract text. Do not repeat any information that you have provided in a previous step. STEP 7  Review your information and make any necessary changes. STEP 5

What’s Next?

 Once your abstract is submitted, you will receive an with your abstract ID and password.  Your login information can be shared with colleagues.  Log in to your abstract at anytime to fill in information or make changes. Note: After the submission deadline, you will no longer be able to change or edit your abstract.  If you encounter a problem, click the “Report a technical problem” link in the left navigation bar.  You will receive an about your abstract status on June 2.

QUESTIONS? Contact and an APHA staff member will get back to you

ABOUT APHA 800 I Street, NW Washington, DC APHA phone The American Public Health Association champions the health of all people and all communities. We strengthen the profession of public health, promote best practices and share the latest public health research and information. We are the only organization that influences federal policy, has a 140-plus year perspective and brings together members from all fields of public health. Learn more at ABOUT APHA 800 I Street, NW Washington, DC APHA phone The American Public Health Association champions the health of all people and all communities. We strengthen the profession of public health, promote best practices and share the latest public health research and information. We are the only organization that influences federal policy, has a 140-plus year perspective and brings together members from all fields of public health. Learn more at Donna Wright APHA, Manager Scientific Session Development