Key Health & Safety points and other information for Temporary or Visiting University Staff or guests To be delivered and completed by the responsible University of Bedfordshire line manager

HOUSEKEEPING Please note: If you have booked catering for your room contact the UoB Facilities Helpdesk and arrange for it to be cleaned afterwards Facilities – Tel: Thank you

Guest Wi-Fi Guest Registration will enable users to request their own code to log on as a guest. This code is presented when completing the online form when connecting to Guest Registration. When the code is supplied, you can connect to Guest-UoB with this code until 5am the following day. Requests for longer term Guest Wireless Access should be requested via the Service Catalogue located: uobservicedesk.beds.ac.uk.uobservicedesk.beds.ac.uk

Use of Floorboxes TO PREVENT INJURY OR DAMAGE These hinges must remain in the floorbox, even when in use. This will ensure the lid remains closed (flat) at all times. Hinges. DO NOT REMOVE LID IF YOU REMOVE THE FLOORBOX LID UoB WILL NOT ACCEPT LIABILITY FOR ANY ACCIDENTS OR INJURIES THAT MAY RESULT

Directions to PG & CPD Centre When giving directions to your guests and visitors please remember that there are now three reception areas on the Luton campus. Please make it clear to your visitors that they should come to, or ask for directions to the Postgraduate & CPD Centre Reception.

Fire Evacuations When the fire alarm sounds your evacuation route is by the nearest available fire exit. You can also exit via the reception Refuge Points If a person is unable to use the stairs (eg: wheelchair user) they should go to the refuge point located at the top of each stairwell and press the “Call” button on the green coloured Emergency call point panel on the wall. This will notify reception via a panel on the ground floor (next to the fire alarm panel) that there is someone there and where they are located. The person waiting by the stairwell can be spoken to via the speaker on the panel and a telephone connection at reception. You must wait by the refuge point once pressed so that we know your precise location. Your Fire Assembly point is St Marys Church (by the railings) or Vicarage Street Lecturers / Chair persons / Trainers and Teachers are responsible for ensuring the safe evacuation of their groups If you see or smell a fire dial and activate a local break glass call point

Local Responsible Persons ‘Local means local to where you are working – regardless of your normal work location’ Local Fire WardensLocal First Aiders Local Building Evacuation ControllersEvacuation Chair trained staff

First Aid In a medical emergency situation: Dial (or 9-112) For non emergency situations: The main Security Reception Desk in the Campus Centre (Luton & Polhill) hold an up to date list of all First Aiders and are themselves trained First Aiders To contact Security for First Aid assistance: Dial 4444 or the emergency phone number printed on the back of your ID card

Accident reporting All accidents, incidents (fire / security etc) and near miss events must be reported on the UoB electronic reporting system - RIVO Your local RIVO administrator is Richard O’Halloran…………………………….. Their contact detail is …… …………………………..

Risk Assessments Risk assessments must be in place for any activity that may present a foreseeable and significant risk for example: Physical activities (dance / sports etc) Laboratory activities Maintenance / cleaning etc All health and safety risk assessments are produced & filed locally, applicable risk assessments can be found at …………The Atrium(UoB)………………..………………………………………

Additional Support Contacts For Health and Safety related queries: Gary Smith & Pamela Du-Bisette, Tel: or For all training related queries: Lorna Badrick Tel:

Top tips for... fire safety Know where the local fire exits and escape routes are Know how to raise the alarm in the event of discovering a fire If the fire alarm sounds - calmly evacuate yourself & your students Report any missing persons from your group to the identified Building Evacuation Controller or Fire Warden when safely outside Follow all advice from identified UoB Fire Wardens / Building Evacuation Controllers

Top safety tips for… preventing slips trips or falls If you spill something on the floor - don’t ignore it - clean it up! clearly visible If you see anything that could cause someone to slip / trip or fall over (either solid or liquid) either move it out of harms way or - highlight it any way you can so that it’s clearly visible to all! If all else fails.. report it to somebody that can make it safe! Stairs are especially hazardous so pay extra attention when using them! Where the ground or floor level causes concern - maybe misplaced floor tiles or paving surfaces, report it as a helpdesk request - Try to stick to wearing appropriate footwear (with good grip) while at work

Top safety tips for... safe manual handling Avoid manually handling the item! Use a mechanical device! If you must move it manually assess the risks, think ‘LITE’ consider the - L oad - is it - heavy / an awkward shape / sharp edged? I ndividual - do they have the strength or stamina? T ask - is it repetitive / cover long distances / strenuous? E nvironment - is it lit / even surfaced / dry and clean?

Top health tips for... using a PC Try to keep the top of the screen roughly in line with your eyes The screen should ideally be at extended arms length Don’t sit in the same position for extended time periods Avoid over flexing of the wrists when using the keyboard / mouse Perform other tasks for 5 minutes, every hour of continued use