The Crosstown Classic: Working with Your Colleagues

Panel Participants Joseph Boes*, Basic Sciences – CH Maura Cleffi, Materials Science & Engineering, EV Jody Hirsh, Chemistry of Life Processes Institute - EV Matt Irwin, Simpson Querrey Institute, CH Chris Moores, Chemisty – EV *Chicago campus presentation only NURAP

Communication "The two words 'information' and 'communication' are often used interchangeably, but they signify quite different things. Information is giving out; communication is getting through." - Sydney J. Harris

Pre-Award 1. Sharing/obtaining information with other departments for an application When to notify/What to request/Format of request Who to contact 1.NURAP webpage: administration-staff-directories/ administration-staff-directories/ 2.InfoEd PD Role Assignments: pproverRoles.xls pproverRoles.xls 3.Ask the PI When you are the one receiving the request Multiple chart strings needed? Schedule/travel of investigator near due dates

Pre-Award 1. Sharing/obtaining information with other departments for an application - continued : Providing Template files for "unusual" or new formats, e.g. – NSF for Chicago – NIH for some Evanston (non-bio engineering) Don't assume any offense intended if told what you already know how to do – we all have the same goals!

Pre-Award 2. Budgets Target/maximum dollar amount? or did the PI give scientific aims and ask for input on how to budget for this? Or some guidelines in between?

Pre-Award 3. Faculty members having different appointment types ( 12 vs. 11 vs. 10 vs. 9) Multiple appointments: Salary calculators Which appointment to use Communicating about effort commitments Working across schools/centers with different appointment types What to ask about their faculty What to share about your faculty

Pre-Award 4. Cost sharing at pre-award: communication tips 5. Proposal review and approval Selecting correct department affiliation in InfoEd Identifying reviewers/approvers from InfoEd routing (contacting them and when to do so)

Pre-Award 6. Challenges Multiple submissions for the same proposal Is it the same proposal 7. Post-submission dissemination of Information Send project description, effort and funding to PIs & their RAs!! Budget information to Co-PIs and their RAs 8. Notify if NOT funded

JIT Who is the appropriate person(s) to work with to obtain JIT for an interdepartmental proposal?

Award YAY!!! Notify other departments about receiving the award, setting up prespending, changes to terms, budget periods, effort, etc. Budget setup for each department (All on one chart string vs multiple chart strings for different departments)? Notification of Chartstrings, PAS Approval process for payroll, purchases Some templates and tools

Post-Award How to monitor salary appropriately for faculty and staff on projects when chart string is not in your department? How do you monitor the award if there a multiple chart strings? How do you monitor effort for personnel in other departments on the project? How do you reconcile the project for closeout? Reconciliation reports Progress Reports – collecting information, due dates

Remember.... Etiquette Avoid last minute requests Remember to notify people when things change – Effort – Personnel on grant AND who manage grant – Budgets Send final versions of documents

Questions???? For feedback and questions: – Presentation, Template files will be posted at ms-and-events/ ms-and-events/ – us: Suggestions for Directory page Suggestions for NURAP Tools page How to volunteer Future Noon Topics