Todd Sussman, Privacy Officer

 Personally identifiable information (PII) from education records is confidential and protected by the Family Educational Rights and Privacy Act (FERPA)  OSPA Central 2.0 website is accessible to the public. PII should NOT be uploaded.

 Removing student’s name…and any other information that would enable someone to identify the student  Also called “redacting”  Be careful of markers that do not totally black out the information.

 4 Board-approved purposes: 1. Enrollment / recruitment to college, higher educ. institute 2. School communication tools (programs, yearbooks, etc.) 3. Broward health officials to address health public health conditions (disease spread) 4. Class reunion committees

 FERPA allows disclosures to the accreditation review team…without prior parental consent.  Disclosure must be notated on FERPA Disclosure Log (official form).  A separate log must be completed for each student whose information is disclosed.  (see next slide for the log)

 FERPA Disclosure Log NOT needed when disclosing to the accreditation review team if:  1. You have parent’s (or student over age 18) written consent.  2. You de-identify (redact) the information.

 Do not post sensitive information, for example, critical comments in iObservation.  Ensure staff member has not requested an exemption.

Privacy Information website Includes:  Privacy notices  Policies  Helpful forms  Brochure: A Guide to Privacy and Student Records