Software for electronic scorekeeping of volleyball matches, developed and distributed by: Developed for the rules of NCAA Men (DI-II) For official use in competition effective January 2012 Note: Division III Men’s users should also refer to 2011 NCAA Women’s instructions for managing unlimited entry and scoresheet layout when using Division III regulations

e-Scoresheet technical requirements The program e-Scoresheet runs on Windows based desktop or laptop. The minimum requirements for a scoring sessions are: Windows XP, Vista or Windows 7 Operating System; Pentium III processor or higher, Ram 512 MB or higher; Video Board 128MB with dual monitor (strongly recommended); Flash Drive 128MB or higher Laser or Ink-jet printer External Monitor (recomended) Wireless connection (optional) The flash drive is plugged-in throughout the match is necessary to back-up all the data entered; in case of PC failures, it will be easy to restore the scoring from the last point scored.

Using an external monitor The use of a second monitor can be beneficial to allow the R2 to quickly and easily review the scoresheet. In order to facilitate this you would just need to duplicate the Scorer’s computer screen for the R2. This is not required, (but strongly recommended) but can reduce the times you may have to turn the laptop around to the referees.

E-Scoresheet in Europe This software is officially adopted by CEV (Confédération Européenne de Volleyball) for scorekeeping all matches organized by CEV Between the 2008/2009 and 2009/10 seasons, more than 2,000 matches have been scored with e-Scoresheet Less than 10 scoring mistakes have been reported

e-Scoresheet in USA After the great success achieved in Europe, Data Project has improved its e-Scoresheet, adapting it to the rules used in the U.S., where volleyball scoring differs from FIVB regulations and there are specific differences between the Men’s and Women’s game. In June 2010, the NCAA Men’s Committee approved the use of electronic score sheets as an acceptable method of keeping score in the men’s game. After 2 years of testing e-Scoresheet is the only software available that meets the specific requirements this software must have. The Eastern Intercollegiate Volleyball Association adopted e-Scoresheet league wide beginning in January The total number of teams who have committed to using e-Scoresheet stands at 22 and includes teams from all Automatic Qualifying Conferences and Divisions of play.

Why use e-Scoresheet There are several reasons why e-Scoresheet has been adopted by NCAA Member Institutions and Conferences for Volleyball: Easy to train new users: the program easily completes the steps needed to fill- out the scoresheet and prepare for scoring the match The program allows one operator to manage match scoring and libero tracking simultaneously; by using the visible scoreboard operator as a spotter scorer’s table staff can be reduced to 2 people Match schedule and rosters can be input in advance and exported/imported and exchanged via prior to the match improving pre-match setup There is a time-coded history of events to help resolve any scoring and lineup issues It avoids the handwriting mistakes and subsequent corrections: the program can produce both printed and PDF versions of the scoresheets making them easy to read, archive and send to others.

Pre-Match Operations and Setup

When you arrive When you arrive at a venue and find e-Scoresheet instead of a paper scoresheet: Your role as a scorekeeper does not change, but the methods you use to complete your responsibilities are modified. As the scorekeeper you will want to verify that in addition to the PC with e- Scoresheet software installed, you also have the following items: Mouse (you can use a touchpad or tablet, but the interface is designed for a mouse) Flashdrive (128MB minimum capacity) Note: without the flashdrive and the backup option enabled the match is not Official as the safeguards are disabled. I also recommend on the flashdrive the most recent setup of e-Scoresheet be saved.

Click to run the software update prior the setup of a new match… … and it will be automatically searched on the remote server e-Scoresheet is a constantly evolving tool: it is essential to check for updates

Click to create a new match Active competition Ready to start with a new match!

Check to see if the roster is present, if not you need to create a team before beginning match setup Click to verify if teams rosters are already preloaded or saved Prior to opening a new match!

Adding teams and managing rosters To create or modify teams before the match click “Manage Teams” Add, Remove or Open existing teams. Teams can also be imported or exported to share with other schools Input all the team information and add players information *Remember to create an ID Code

Some data have to be entered manually 1 st step: complete the match notes preparation Some data are already entered and not modifiable Set the Regulation (DI-II or DIII)

Set-up a match with e-Scoresheet e-Scoresheet follows the set-up of the match step by step: this infomation can be input by the scorekeeper in a similar manner to the traditional methods If the players rosters have been already entered before the match, they can imported from other e-Scoresheet users; the scorekeeper would only need to select the players who are present to participate in the match and check the jersey numbers are correct

Set-up a match with e-Scoresheet The Logo on the e-Scoresheet is easily changed in the lower right corner Browse and find the desired logo and it will automatically be remembered for future use

2 nd step: check the players’ lists Click to check the players’ lists

2nd step: check the players’ lists Select the players of the match and add them to the match list or enter new players not present in the database verify the name and jersey numbers and enter coaches and staff members manually Designate Liberos

Roster Verification Remember to print the Roster Verification and have the coaches correct/confirm and sign the form.

3 rd step: to set the starting info After the Coin-toss both the team sides and First Serve can be set Line-ups have to be entered

Set-up a match with e-Scoresheet After verifying the rosters e-Scoresheet asks which team will serve first and the position on the teams on the court. Type the jersey number, double click in service order or Drag and drop the players onto their starting position and e-Scoresheet will place them on the court, ready to start the match. Both Captain and Libero are also designated easily.

4 th step: enter the Line-ups Line-ups have to be entered Double click or drag & drop on the players to input the starting line- up, then designate Captain and Libero

4 th step: enter the Line-ups You can designate your Libero as Captain, but you should set an Alternative Captain if known

5 th step: set the final procedures before the match start Some buttons are blinking to advise about the next step to run Enter the Liberos if they are playing (see next page) Serve can already be assigned Finally, click here to start the set (see next page)

6 th step: set the final procedures before the match start If a team is using 2 liberos you must select the player replaced and which libero enters Set start time and begin… Select the player replaced by the libero for both teams

Data Video Rotation Option Enabling “Data Video option” allows the scorer to record all the information needed for a coach to create rotation analysis using Data Video software after the match. The scorer just needs to identify the setters for both teams after the lineups are entered.

Automatic Back Up option Before the match is started, the Automatic Back Up must be enabled The Back Up option allows saving all the information recorded, point by point, so that the Scoresheet can immediately be restored in case of PC problems (freezing, loss of power, etc.)

Starting the match and using e-Scoresheet during play

Start a match with e-Scoresheet Now e-Scoresheet is almost ready to start scoring the match. Select if the libero will enter the court the and e-Scoresheet will show the possible replacements and then be ready to start scorekeeping.

Scoring with e-Scoresheet The graphic layout of e-Scoresheet is very intuitive: list of the players on court, players on bench; both captains and liberos are higlighted in different colors for easy identification Clicking the Start Set button, the official scoring starts at the specified time.

Standard match procedure Every mistake can be corrected clicking on Undo button Follow the rally clicking on the related “Assign Point” button and… …score, rotations, players on court are automatically displayed on the screen When using Data Video Scout Option you will be prompted to “Start Rally”

Scoring with e-Scoresheet Libero tracking can be managed by e-Scoresheet automatically: it suggests replacing the player who just served with libero according to the previous libero replacements (libero with middle-blocker), but it can also manage entering and exiting the libero manually should these replacements be necessary.

Substitutions procedure Drag & Drop player from the bench to the court, click on Substitution button or double-click on player in the list On Court or On Bench Select the player exiting and the player entering and confirm

Scoring with e-Scoresheet The subtitutions can be easily recorded on e-Scoresheet: they can be initiated by either clicking on the Substitution button or clicking on the name of the player entering or exiting the court. An additional control message is displayed to verify the information and prevent mistakes

Scoring with e-Scoresheet The Libero Exchange when using two Liberos is very easy. Simply click the “Exchange Libero” button and the Liberos will exchange on the court

Scoring with e-Scoresheet It is possible to correct any potential mistake by clicking the UNDO button Or to make specific manual changes

Sanction and injury procedure Click on Sanction button Select the team, the player or staff member to be sanctioned and the relative sanction

Sanctions 1.Select the team and the player or staff member. 2.There is a separate page for on-court, bench and staff members. 3.Confirm the foul and the next action.

Injury/Exceptional Substitutions 1.Select Injured player 2.Confirm Injury 3.Select the substitute 4.Confirm Substitution Notice: the Player entering the match has an “ES” next to number for Exceptional Substitution

Replay and Mind Change Click on Replay button Select Mind Change or Replay and confirm the information below

Printing scoresheet and reports Preview current set anytime Official Scoresheet, Libero Tracking sheet and Roster Verification All sheets can be printed at anytime

Tracking the scoresheet rallies if two points for the same team are assigned within 10 seconds, the program will highlight these points with a pink background. It is possible to track all the rallies of the match

Scoring with e-Scoresheet Any event recorded in the match (scoring, substitutions, sanctions, etc.) is reported in the History and Set Information sheets that can be displayed by clicking the button History. For any potential scoring question, this feature serves as the ”black box” for e-Scoresheet.

Customizing the features and functions of e-Scoresheet

Customizing the software functions All these parameters can be modified at anytime Check the handbook for a detailed description of each function

Customizing the software functions Set the timeout information provided in the protocol Your coach or Referee Assigner may request that you enable the ability to create a time synchronized file for video reviews e-Scoresheet has the ability to send information to wireless devices for referees to mount or hold You can enable many of the functions to shortcut keys to simplify your usage

Referee Tools Referee Tools allow you to send data via a wireless network to be viewed by the Referees. It can be mounted on a pole, placed in the pocket or left with the Scorer on the table

Manual Changes Manually change rotation, serve or side Modify a substitution that was recorded incorrectly Manually modify the set score

Customizing the software functionalities Official and technical comments can be entered at anytime

Post-Match Requirements for Official Use

Post Match When using e-Scoresheet as the Official Scoresheet you must print the scoresheets and the Libero Tracking sheet for the referees to review and sign. You can print the scoresheet directly to a printer if it is available to you through a network or a cable. I do recommend a color printer as the printout is black and red, but a black & white printer will show red as grey. If a printer is not immediately available the scoresheet can be printed to PDF and transferred to a flashdrive (you should have one already for the automated back-up). Then you can take that drive to a PC that is connected to a printer (SID PC). The signed copies of the scoresheet should be kept for the official record additional printouts can be handed to coaches for their records. As mentioned above the scoresheet can be printed to PDF which allows you save to a flashdrive and at a later time. Finally, “Save and Exit” the match to close the program. e-Scoresheet will not allow you to exit the match without saving.

Print the e-Scoresheet At the end of the match, it is possible to print the scoresheet either on paper or in PDF to be sent by . In contrast to handwritten forms, the final scoresheet is very easy to read. It is printable on any standard laser or ink-jet printer.

Print the e-Scoresheet The libero tracking sheet can be printed at anytime This sheet is also clear and easy to read

Print the e-Scoresheet The two libero tracking sheet will look slightly different This sheet is also clear and easy to read

An Auto-Restore Message will appear, click next… If the unthinkable happens… If the PC is damaged or the program crashes, insert the backup flashdrive and restart or install and launch e- Scoresheet. …or Click Restore E-Scoresheet restores to the last recorded event before the failure

IMPORTANT MYTHS Myth #1: e-Scoresheet makes trained/certified Scorers unnecessary False: Nothing replaces a properly trained Scorer; there is a big jump from recording the scoresheet correctly to actually knowing the role of a Scorer in the Officiating crew. The e-scoresheet is designed to help reproduce a properly recorded scoresheet and provide the information for Scorer and Referee to officiate the match properly Myth #2: e-Scoresheet prevents scorer errors from occurring False: The e-Scoresheet makes suggestion based on what the scorer inputs and confirms. While the e-Scoresheet will make information more visible it can an will record things incorrectly if the user makes an error or is inattentive Myth #3: Because e-Scoresheet records the scoresheet and libero tracking together I can reduce table staff by one person True and False: While there could be situations where the Assistant Scorer could be unnecessary, the need for a spotter is important. If you would choose to work without an Assistant Scorer the PA Announcer or the Visible Scoreboard Operator would need to also serve as the spotter. This is not recommended, but if budget and/or table space required a reduction in staff then this is what would be necessary,

e-Scoresheet additional features Through e-Scoresheet it is possible to set- up a live-score pop-up on the internet with constant scoring updates It is also possible to record the beginning and the end of each rally and allow the scoring file to be synchronized with a video in Data_Video software. Users can easily analyze videos since the servers, points and rotations are automatically tracked by e- Scoresheet.

e-Scoresheet & Data Video e-Scoresheet can automatically create a time-coded file that can be successively synchronized to any video file played into Data Video software, either Essential or Professional version. In fact, anytime the scorer clicks in the e-Scoresheet, the program will set the time in which the rally starts and ends; also the rotations will be automatically stored in the scoring file. The subsequent synchronization between the video and the file allows for a basic rotation video analysis.

Special Thanks Data Project would like to thank the following for their assistance in the development of e-Scoresheet in the USA Professional Association of Volleyball Officials USA Volleyball National Collegiate Athletic Association Staff and Committee Members Eastern Intercollegiate Volleyball Association Midwest Intercollegiate Volleyball Association Mountain Pacific Sports Federation

Contact us For any further information, please contact James V. Wilroy Managing Director Tel. ( 516) Internet: