Willamette Valley Volleyball Club Informational Meeting

Staff Introductions Heidi CuddefordAdministrative Director Tyler CuddefordCoaching Director MacKenzie UpchurchAssistant Director Anne RanumTreasurer Jennifer DuckworthSecretary Susan AdamsBoard Member Cathy KassebaumBoard Member

Head Coaches 12 Gold Koby Duckworth 12 Silver Annabrodea Stanclift 14 GoldMacKenzie Upchurch 14 SilverMichael Groth 16 GoldKarlee Sampson 16 SilverMonica Conrow 18 GoldTyler Cuddeford

CEVA (Columbia Empire Volleyball Association) Website: CEVA is our regional section of USAV (USA Volleyball). Every member of WVVC will become a member of USAV. The website is an important tool for parents, players, coaches, directors. Some of the things you will find on CEVA’s website: Membership Registration Tournament dates and locations Parents Guide to Club Volleyball Directions to all the facilities Tournament results Rules and regulations, Jr. Handbook Juniors page is set-up primarily with parent/player information Facebook & Twitter –CEVA will post updates, emergency schedule changes, news in the region, etc. on their social media pages. ‘Like’ them for most up to date information.

Tryouts 12U Tryouts – Sunday, November 2nd - 1:00 to 3:00pm 14U Tryouts – Sunday, November 2nd - 4:00 to 7:00pm Location: Newberg High School Main Gym 14U Tryouts (continued) Monday, November 3rd - 7:00 to 9:00pm Location: Newberg High School Auxiliary Gym 16U Tryouts - Saturday November 22 or Sunday November 23rd 18U Tryouts - Saturday November 22 or Sunday November 23rd Times and locations TBD (tryout dates for 16U/18U are in the facility request stage and are subject to change)

Tryouts What to bring: CEVA Proof of Registration from USAV Copy of ID Card or copy of confirmation CEVA Medical Release Form (CEVA documents page) CEVA Concussion Form (CEVA documents page) WVVC Player Information Form ( or pick one up tonight) $10.00 tryout fee Appropriate athletic attire, water bottle and a small snack for during break

CEVA Registration Regular Junior Girls Membership $55 Players are required to register and pay for registration before tryouts. There are two registration options available: Membership Deposit $10 – This is the best option if you are new to club volleyball, will be trying out at different clubs, or are unsure you will make a team. The Membership Deposit is good for up to 5 days of tryouts only, and players must upgrade to a full member prior to attending practice, or any club function, of the club they have made a commitment to. To upgrade to full membership, you will log-in using your Webpoint credentials. You will then add the club name you have committed to and upgrade to full member you will be charged $45.00.

CEVA LETTER OF COMMITMENT The CEVA Letter of Commitment was developed by the Junior Girls’ Committee and applies to all indoor junior girls’ clubs operating in the Columbia Empire Region/USA Volleyball. A “commitment” is a fully executed CEVA Letter of Commitment, accepting a club’s offer to a player/guardian by the Club Director or designee. CEVA will not recognize any other agreements or contracts, oral or written, between a club and a player/guardian. Players/guardians should review all club specific financial obligations, policies and/or contracts prior to signing the CEVA Letter of Commitment. The first date a player and guardian are allowed to sign the CEVA Letter of Commitment and/or make a financial payment is the first date of tryouts for their respective age division. A player and guardian may not sign a CEVA Letter of Commitment for more than one club. Once a player and guardian have signed a CEVA Letter of Commitment for a club, they are considered a member of that club until the completion of the club season (see below). SANCTIONS: A violation of this policy by either the player/parent or club personnel/club designee may result in up to a full season suspension. ***Once an athlete knows what her options are, she is encouraged to make her decision as quickly as possible. This is a courtesy to other athletes who are waiting for offers and clubs that are attempting to solidify their team rosters***

WVVC Club Dues All Silver teams and 12 Gold: $775 All Traveling teams (14-18 Gold): $1100 Included: CEVA team fees, tournament fees, uniforms, coaches salaries, administrative costs, equipment, facility rental fees, insurance, hotel expenses for traveling teams. Introduction of Club treasurer Anne Ranum – All questions throughout the season regarding club dues, payments, balance due, etc. should be directed to Anne

Uniforms Every player will receive the following: Nike Jersey (2 for traveling teams) Nike Shorts (Spandex) Nike Warm-up Jacket Club T-shirt Gatorade Water Bottle (for new club members) Nike Duffel Bag (for new club members) Additional apparel or team spirit wear will be available for purchase.

Practice Sites and Times Newberg High School Mountain View Middle School Chehalem Valley Middle School Rick Church’s (Private Gym) John’s (Private Gym) Edward’s Elementary School Ewing Young Elementary Times and days vary and can range anywhere from 4:00pm to 10:00pm and various times on Saturday or Sunday. Teams practice 2 days per week

Fundraising Fundraising Coordinator – Open 1.Wreath fundraiser – You can begin preselling now or wait until you have signed your commitment letter. 2.“Easy as Pie” sale – these are fabulous pies and will be the hot item for the holidays. Fundraising forms are available tonight or will be available in the player packets after tryouts.

Tournaments 12’s Sat Jan 10-PL Qualifier Jan Friendship-TBD Sun Feb 8-PL Feb Friendship-TBD Sun Mar 8-PL March Friendship-TBD Sun April 12-PL May 2 nd & 3 rd Oregon Convention Center 14’s Sun Jan 4- PL Qualifier Day 1 Sun Jan 11-PL Qualifier Day 2 Sat Jan 31- Feb PL WVVC Friendship-Feb TBD Sat Feb 28 OR Sun Mar 1-PL Mar Friendship-TBD Sat April 11-PL May 2 nd & 3 rd Oregon Convention Center Gold Travel (TBD): Oregon Matt Hartner Memorial Classic JAN 17-19, 2015 in Eugene, OR Seattle President’s Day Tournament FEB 14-16, 2015 in Seattle, WA Willamette Volleyball Classic May 8-10 in Corvallis OR

Tournaments 16’s Sun Jan 25-PL Qualifier Jan Friendship-TBD Sat Feb 7-PL Feb Friendship-TBD Sat Mar 7-PL Sat Mar 14- WVVC Friendship Sat April 18-PL May 2 nd & 3 rd Oregon Convention Center Gold Travel: Oregon Matt Hartner Memorial Classic JAN 17-19, 2015 in Eugene, OR Seattle President’s Day Tournament FEB 14-16, 2015 in Seattle, WA 18’s Jan MLK Classic Eugene Sat Jan 24- PL Qualifier Sun Feb 8-PL Feb Seattle President’s Day Sun Mar 8-PL Mar Friendship-TBD Sun April 12-PL May 2 nd & 3 rd Oregon Convention Center

CEVA Contact Procedure CEVA Office communicates to Club Directors Club Directors communicate to Coaches Coaches communicate to Parents/Players Same procedure in reverse as well CEVA Spectator/Parent Code of Conduct (See attached document, sign and turn in at tryouts)

WVVC Coaches Contact Procedure Coaches are available before and after practice if a player/parent has a question or issue to discuss. You may also them or call them. Parents should not interrupt a coach in practice, please be courteous and wait until practice has ended. Tournament 24 hour courtesy rule – if you have a problem or issue with a situation that happened at a tournament, please wait 24 hours before approaching the coach. This gives you time to put your thoughts together and you will not be reacting in the heat of the moment, as well it gives the coach time to process the tournament. Directors and/or the Player Advocate, are also available to assist.

Contact Information Heidi Cuddeford Tyler Cuddeford Thank you for coming tonight, we are looking forward to a great club season!